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Home My WebLink About2019 08 12 Consent 301 - TLBD Landscape Project Supplemental Appropriation CONSENT AGENDA ITEM 301 CITY COMMISSION REVISED AGENDA 959 AUGUST12, 2019 1 REGULAR MEETING 1 TITLE TLBD Landscape Project Supplemental Appropriation SUM MARY A capital project has been identified for the TLBD Capital/DS Fund (#261), and FY19 funding is requested. Presently, this fund is budgeted to have reserves of$111,308 on September 30, 2019. The TLBD Advisory Board met on July 24, 2019, and a consensus was reached to move ahead with a full-scale landscape replacement at the North and South fountain entrances. This project is an eligible capital project for fund #261. A supplemental appropriation of $36,000 is requested to cover the preferred proposal of $33,402.66 (dwarf bottlebrush option) with a modest contingency. RECOMMENDATION Staff recommends the City Commission authorize approval of a $36,000 supplemental appropriation from fund #261 for a capital landscape project BrightView TM Tuscawilla Lighting & Beautifing Winter Springs, FL Landscape Enhancement Proposal BrightView July 19, 2019 City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Landscape Enhancement Proposal for Tuscawilla South Fountain Dear Kevin Maddox, Thank you for the opportunity to present you with a landscape enhancement proposal for your property. We hereby propose to furnish in the utmost professional manner, all necessary labor and materials to perform the following work, as per BrightView Landscape Maintenance scope of work& specifications noted in the following pages. BrightView Landscape Maintenance's main objective is to exceed our customer's expectations and greatly enhance the aesthetic appeal of your property. This Landscape Enhancement Proposal Includes Services For the Following: Landscape demolition of materials not to remain for the proposed design Installation of materials noted in the following pages (i.e. plants, mulch, sod etc.) Irrigation Fees associated with mobilization, delivery & disposal of materials. A post planting fertilizer application for all new plantings. BrightView Page 1 4777 Old Winter Garden Road, Orlando, FL 32811 Pat. 6I 1 t� ..�.. �'� if '+af �,�►,7`Y 4•- .dna,-�y:..• - , ��_a�. i11 Legend w >. Ile 4OF North Side Fountain South Side Fountain Tuskawilla Roa Work Area Map BrightView Page 2 4777 Old Winter Garden Road, Orlando, FL 32811 F` July 19,2019 BrightView Page 1 of 4 Landscape Services Proposal for Extra Work at Tuscawilla Lighting and Beauti Property Name Tuscawilla Lighting and Beauti Contact Kevin Maddox Property Address District Maintenance Winter To Winter Springs City of Springs&Tuskawilla Road Winter Springs , FL 32708 Billing Address Urban Beautification Manager 1126 East State Rd 434 Winter Springs , FL 32708 Project Name Tuskawilla Road Fountain (Tuskawilla Road)(Roebelenii at Top Tier Option) Project Description Remove Existing Landscape,Add New Plants& Materials Scope of Work If Client Decides to Go with Dwarf Bottlebrush VS. Either Agapanthus or Duranta, Then Price would go up @ = $33, 402.66 QTY UoM/Size Material/Description .............................................................................................................................................................................................................................................................................. North Side/Plants&Misc. Materials 100.00 EACH Seasonal Annuals-4"(Addition to Existing) 1.00 EACH Bromeliad-Aechmea blanchetiana Deep Orange/Yellow -10.. 2.00 EACH Bromeliad-Imperialis'Malbec'-9" 46.00 EACH Liriope'Emerald Goddess'-1 Gal. 10.00 EACH Society Garlic-1 Gal. 99.00 EACH Dwarf Podocarpus'Pringles'-3 Gal. 60.00 EACH Agapanthus africanus or Duranta'Gold Mound'-3 Gal. 21.00 EACH Variegated Arboricola-3 Gal. 30.00 EACH Croton'Magnificient'-3 Gal. 23.00 EACH Plumbago'Imperial Blue'-3 Gal. 34.00 EACH Hawaiian Ti'Auntie Lou'-3 Gal. 72.00 EACH Dwarf Bougainvillea'Helen Johnson'-3 Gal. 1,200.00 SQUARE FEET St.Augustine Sod-Installed 3.50 TON River Jacks 3-5"-Bulk Installed 1.50 TON Florida Fieldstone Boulder-(3 Boulders @ 2x2x2) 6.00 EACH Phoenix roebelenii"DOUBLE"-6' B&B South Side/Plant&Misc. Materials 100.00 EACH Seasonal Annuals-4"(Addition to Existing) 68.00 EACH Liriope'Emerald Goddess'-1 Gal. 30.00 EACH Society Garlic-1 Gal. 72.00 EACH Dwarf Bougainvillea'Helen Johnson'-3 Gal. 25.00 EACH Croton'Magnificient'-3 Gal. THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc. 4777 Old Winter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 11 July 19,2019 BrightView Ir. Page 2 of 4 Landscape Services Proposal for Extra Work at Tuscawilla Lighting and Beauti 108.00 EACH Dwarf Podocarpus'Pringles'-3 Gal. 25.00 EACH Hawaiian Ti'Auntie Lou'-3 Gal. 60.00 EACH Agapanthus africanus or Duranta'Gold Mound'-3 Gal. 800.00 SQUARE FEET St.Augustine Sod-Installed 5.00 EACH Phoenix roebelenii"DOUBLE"-6' B&B Labor&Misc. 80.00 HOUR Enhancement Crew/Demo/Stump Removal of Hollies& Japanese Blueberries after Flush Cut 1.00 LOAD 30/40 CUBIC YARD GREEN WASTE ONLY- Roll- Off/Dumpster 30.00 CUBIC YARD Mulch Installed-Mini Pine Bark(For Newly Planted& Disturbed Areas Only) 2.00 CUBIC YARD Seasonal Annual Soil Irrigation 1.00 LUMP SUM Irrigation Retrofit Tree Removals/Grading Beds North and South Fountains 45.00 HOUR Remove and grade excess of dirt on beds and haul it away Flush Cut of(3)Holly&(2)Japanese blueberry on South 1.00 LUMP SUM Fountain. Flush Cut of(3)Holly&(3)Japanese blueberry on North Fountain. Includes debris haul off. **Mulch Quantity Listed is for New planted or Disturbed areas ONLY** **Seasonal Annuals on this proposal are an ADDITION To the Existing Seasonal Annuals on Contract*** ****The irrigation Retro-Fit pricing stated in the proposal was based upon the existing system having sufficient pressure&volume to accommodate the new plantings.Any mainline, lateral supply lines, new valves, wire and or Controllers which may be necessary to provide sufficient coverage would be an extra price*** For internal use only SO# 6986834 JOB# 460400196 Service Line 130 Total Price $32,188.38 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc. 4777 Old Winter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 July 19,2019 Page 3 of 4 TERMS & CONDITIONS 14. CancalWon. Notice of Cancellation of work must be received In writing before the crew is dispatched to their location or Client/Owner will be liable for 1, The Contractor shall recagnlxe and perform in accordance with written term.-R, a minimum travel charge of$150.04 and billed to Client/Owner. written specifications and drawings only, contained or referred to herein Ail materials shall conform to bid specifications. The following sections shall apply where Contractor provides Customer with tree 2. Work Form: Contractor shali designate a qualified fepresentative with care services: experience in landscape maintenancelconstructian upgrades or when applicable In tree management The workforce shall be oompetent and qualified, 15, Tree&Stump Removal. Trees removed will be cut as close to the ground as and shall be legally authorized to work in the U.S possible based on conditions to or next to the bottom of the tree trunk.Additional charges will be levied for unseen hazards such as, but not limited to concrete 3, License and Permits:Contractor shall maintain a Landscape Contractor's brick filled trunks,metal rods,etc.If requested mechanical grinding or visible tree license, If required by State or local low, and will comply with all other license stump will be done to a defined width and depth below ground level at an and permR requirements of the City.State and Federal Governments, as wall additional charge to the ClienVOwner. Defined backfill and landscape material as all other requirements of law. may be specified. Glient/Owner shall be responsible for contacting Underground Service Alen to locate underground utility lines prier to start of work.Contractor is 4. Taxes: Contractor agrees to pay all applicable taxes,including sales tax where not responsible damage done to underground utilities such as but not limited to, applicable on material supplied. cables,wires,pipes.,and irrigation parts.Contractor will repair damaged irrigation lines at the ClientfOwner s expense. 5. Insurance: Contractor agrees to provide General Liabllity Insurance, Automotive Liability Insurance, Worker's Compensation Insurance, and any 16t Waiver of Liability:Requests for crown thinning In excess of twenty-five percent other insurance required by law or Client;Owner,as specified in writing prior to (25%)or work not in accordance with ISA(international Society of Arboricuttwale commencement of work If not specified, Contractor will furnish insurance with standards"II require a signed waiver of liability. 51 OD0.00U limit of He billy. Accept:ince Lir this Contrai:t e. Liability: Contractor shall indemnity the GientlOwrner and its agents and Contractor is authorized to perform the work stated on the face of this Contract. employees "in and against any third party liabilities that anse out of Payment will be 100°A due at time of billing If payment has not been received by Contractor's work to the extent such liabilities are adjudicated to have been 6nghtVievv within fifteen(15)days after balling. BrightView shall be entitled to all costs caused by Contractor's negligence or willful misconduct. Contractor shall not of cdleohon, including reasonable attorneys' fees and It shall be relieved of any be liable for any damage that occurs from Acts of God are defined as those obligation to continue performance under this or any other Contract with Client/pwner caused by windstorm, hail,fire.Hood.earthquake, hurricane and freezing.etc Interest at a pet annum rate of 1.5%per month 118% per year), or the highest rate Under these circumstances. Contractor shall have the right to renegotiate the permitted by law,may be charged on unpaid balance 30 days atter billing. terms and pncas of this agreanierit within sixty(80)days Any illegal trespass, claims andlor damages resulting from work requested that is not on property NOTICE FAILURE TO MAKE PAYMENT WFIEN DUE FOR COMPLETED WORK ON awned by Chent/Omar or not under CkantiOwner management and control CONSTRUCTION JOBS MAY RESULT IN A MECHANIC'S LIEU ON THE TITLE TO shall be the sole responsibility of the C06FIVOwner YOUR PROPERTY 7, Subcontraetom Contractor reserve=_ the Fight to hire qualified Customer subcontractors to perform speoallzed Functions or work requiring specialized equipment Landscope Manager �3h's4re irlr. a. Additional Servlces: Any additional work not shown in The above specifications involving extra costs will be executed only upon signed written orders,and vrll become an extra charge over and above the ashmate. Kevin Maddox July 19,2019 Fk�im Nora Dere 9. Access to Jobsite: Client/Owner shall provide all utilities to perform the work.Client/Omar shall furnish access to all parts of jobsite where Contractor BrightVievv Landscape Services,inn..Tri;htView" Is to perform work as required by the Contract or other functions related thereto, during normal business hours and other reasonable periods of time. et Associate ACC4uftt Mona Contractor will perform the work as reasonably practical after the owner makes 9 the site available for performance at the work s aF�i rE ie. Invoicing:Cifent;Owner shall make payment to Contractor within fifteen(15) Omar Lopez July 19,2U19 days upon receipt of invoice. In the event the schedule for the completion of the work shall require more than thirty 130) days, a progress bill will be rri� presented by month and and shall be paid wiHtin fifteen(15)days upon receipt Of invoice 11. Termination:This Work Order may be terminated by the either party with or Job#: 450400196 Proposed Price $321$$,3$ without Gauge.Upon Seven(7)work days advance watlan notice. Cllentlowner will be required to pay for all materials purchased and work completed to the SO#f 6986$34 date of termination and reasonable charges incurred in demobilizing 12. Assignment: The Owner/Client and the Contractor respectively, land themselves, their partners,successors.assignees and legal representative to the other party with respect to all covenants of this Agreement. Neither the OwneriClient nor the Contractor shall assign or transfer any interest in this Agreement without the written consent of the other provided, however, that consent shall not be required to assign this Agreement to any company which controls, is controlled by,or is under common control with Contractor or In connection with assignment to an affiliate or pursuant to a merger,sale of 311 or substantially all of rts assets or equity securities, consolidation, change of control or corporate reorganization 13. Disclaimer.This proposal was estimated and priced based upon a site visit and visoa.I Inspection from gfoiAnd level using Ordinary means,at or about the time this proposal was prepared. The price quoted in this proposal for the work described, is the result of that ground level visual inspection and therefore our company will not be liable for any additional costs or damages for additional work not described herein, or liable for any incidentslacddents resulting from conditions, that were not ascertainable by said ground level visual inspection by ordinary means at the time said inspection was performed Contractor cannot be held responsible for unknown or otherwise hidden defects. Any correcffve work proposed herein cannot guarantee exact results. Professional engineering, architectural, andfor landscape design services ("Design Services') are not rnciuded in this Agreement and shall not be provided by the Contractor Any design defects in the Contract Documents are the sole responsibility of the Owner. If the CIIenVOwner must engage a licensed engineer, architect andfor landscape design professional, any costs concerning these Design Services are to be paid by the Client/Owner directly to the designer involved. Exclusions And Qualifications Personnel/Working Hours • This Proposal is based upon personnel working normal daytime hours, 8 hour work day, 40 hour work week. Proposal excludes working in an ineffective manner(rain, unsafe working conditions, etc.) • BrightView is an open shop contractor, non-signatory to any labor agreements. • This Proposal is based on non-prevailing wage and non-union labor rates. • This proposal is based on performing the work in one continuous operation and includes one mobilization of equipment, tools and resources to and from site. Utilities, Traffic Control, and Permitting • BrightView excludes any permits or applicable fees in this proposal. Permits and fees, if required, are to be supplied and paid for by others including street closure and traffic control plans. • Permanent or temporary Water meter fees, permits, installation and cost for water not included in proposal. • BrightView Landscape Maintenance, Inc. is not responsible for underground or overhead utilities or their re- routing. • BrightView is not responsible for unmarked private utilities. • A minimum of(48) hour notice prior to mobilization must be provided for proper underground utility marking, etc. in public areas. • The owner shall be responsible for identifying and marking all underground utilities within in the work site. • BrightView shall accept no responsibility for damage to any unmarked underground utilities. Scope of Work/ Project Specifications • No import or export soils are provided for in this proposal except as noted in the scope of work. All planting spoils to be used on-site. • Equipment access roads and level crane pads are to be provided at the time of installation and approved by BrightView prior to mobilization. • Any and all concrete or asphalt cutting, demolition, removal and replacement to be performed by others. • Hardscape, electrical, surveying, metal work or waterproofing or any other scope not specified in this proposal are excluded. • No demolition work is provided for in this proposal except as noted in the scope of work. • BrightView will receive the site clean and free of weeds and construction debris and in finish graded condition (plus or minus 1/10th foot) • Site is to be readily accessible by smooth bucket skip loader, forklift, and workmen with hand tools, semi- truck and trailer. • Cutting, patching or penetration of planter walls is excluded. Coring of structures has not been included. All necessary penetrations into existing planters, sealing of these penetrations, etc. to be by others. • Waterproofing, protection boards, and topping slabs shall be completed, in place and tested by others prior to mobilization. • Specified plant materials are subject to availability at the time of construction. • Design Concepts provided represent plant material at a 1-2 year growth maturity and NOT at time of install. Irrigation • BrightView shall be given sufficient notice to place irrigation sleeves prior to paving, curbing or wall footings being poured. • No hardscape (asphalt, concrete, etc.) cutting for purposes of installing irrigation piping, wires, etc. is provided in this proposal. • Irrigation to be taken from provided point of connection. Water meter installation excluded. • Irrigation to be installed per plan. Any necessary irrigation modifications to be billed at time and materials. • Power(110v) P.O.C. for irrigation controller will be provided by the others. • BrightView will warranty the irrigation system, with regards to material and workmanship for(90) days post- installation. • The irrigation Retro-Fit pricing stated in the proposal was based upon the existing system having sufficient pressure &volume to accommodate the new plantings. Any mainline, lateral supply lines, new valves, wire and or Controllers which may be necessary to provide sufficient coverage would be an extra price Warranty • BrightView shall Warranty all shrubs, ground cover and vines for a period of(90) days. Specimen trees for a period of one (1) year. Warranty will extend for as long as BrightView is retained as the maintenance provider. • Warranty does not extend beyond the natural life cycle of the plant material. 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