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Home My WebLink About2019 07 08 Consent 301 - Amendment for Emergency Generator at Police Department CONSENT AGENDA ITEM 301 T°9 CITY COMMISSION AGENDA I JULY 8, 2019 1 REGULAR MEETING TITLE Amendment for Emergency Generator at Police Department SUMMARY Consent Agenda Item 301 from the February 25, 2019 City Commission meeting authorized the purchase and electrical installation of a 175KW Generator at Police Headquarters for Emergency Management purposes. The original request was approved for $200,000. Although the cost of the Generator was known, the bids for electrical installation were still being researched. The cost for the Generator from Ping Power Systems is $92,100.90 (piggybacking off the Florida State Contract Bid #2210100-15-1). Staff obtained three quotes for Generator installation. The lowest cost for Generator installation resulted in $118,723.00 by Computer Power Systems, Inc. The combined cost of the Generator and installation is $210,823.90. In addition, a 5% contingency of $10,541.20 is requested for any increase in scope or unknown conditions during installation. This brings the total project cost (Generator, installation, and 5% contingency) to $221,365.10. RECOMMENDATION Staff recommends that the City Commission authorize additional funding in the amount of $21,365.10 to complete the installation of the 175KW Generator at Police Headquarters for Emergency Management purposes. Exhibit 1 Ring Powerx OLYMPIAN" ` GENERATORS i— — — _: Your North and Central Florida Caterpillar Dealer ST.AUGUSTINE TALLAHASSEE OCALA ORLANDO TAMPA 500 World Commerce Prkwy 4752 Capital Circle NW 6202 N US 301/441 9901 Ringhaver Dr. 9797 Gibsonton Dr St.Augustine,FL 32092 Tallahassee,FL 32303 Ocala,FL 34475 Orlando,FL 32824 Riverview,FL 33569 904-737-7730 850-562-1622 352-732-4600 407-855-6195 813-671-3700 SALES SERVICE PARTS LEASING RENTALS QUOTATION./ SALES AGREEMENT ! SECURITY AGREEMENT DATE: 12/28/18 QUOTATION NO: MB18-0021 CUSTOMER NAME: City of Winter Springs ESTIMATED SHIPPING LEAD TIME: 14-16 weeks ADDRESS: SHIPPING VIA/FOB: Jobsite CITY/STATE/ZIP: FL ESTIMATED SUBMITTAL LEAD TIME: 3 weeks CONTACT: JOBSITE ADDRESS: PHONE: CITY/STATE/ZIP: FL PROJECT NAME: City Hall TERMS:Full payment is due from buyer within 10 days of delivery or pickup of the equipment. DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION Please ensure quote meets your expectations. Pricing per Florida Department of Management Services"Construction and Industrial Equipment"Contract No;22101000-15-1 July 1,2015-June 30,2018 Group 15 Power Generators Caterpillar Base Equipment 20%MSRP Discount NAC151 P-D175 60 HZ,208V Generator MSRP$34,850.00 $27,880.00 CERTESE-EPA Stationary Emergency STANDBY-Standby Power Application UL2200-2200 Listing MSRP$366.00 $292.80 OGNSEAA-LC5014H 60 HZ SE Generator MSRP$9,380.00 $7,504.00 OEM Options 10%MSRP Discount WPIC-Weatherproof White Enclosure MSRP$7,095.00 $6,450.00 1000 gallon sub base fuel tank MSRP$9,913.20 $9,012.00 FSS-Fuel Level Alarms MSRP$232.00 $208.80 Quotation Accepted By: Date: Tax No.: Customer: Salesman's Signature:Mark Barbarulo Mark Barbarulo,EPG Sales.Central Florida TERMS • This offer to sell is made subject to buyer's acceptance within ten(10)days from this date(noted above). • All quoted prices are subject to change without notice.Those in effect on the date of shipment shall prevail. • Subject to credit approval. • Used equipment is subject to prior sale. • A 25%restocking fee will be assessed for all canceled orders or returned materials. • No retainage to be withheld.Ring Power Systems is an equipment supplier and is not a sub-contractor.Our terms are Net 10 days. • No sales tax is included. • Buyer grants to seller a security interest in all equipment as described in this agreement until such time as payment is made in full in accordance with the terms and conditions of this agreement and in accord with the seller's credit application. • Ring Power requires a purchase order to secure this sales agreement. Page 1 of 3 DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION CPOB-Control Panel Options Box MSRP$507.00 $456.30 WSS1-Low Coolant Shutdown Circuit MSRP$169.00 $152.10 CBR8001-800A Breaker MSRP 2,523.23 $2,271.00 SHTAUX-Shunt Trip&Auxiliary Contacts MSRP$158.00 $142.20 IVR12-Permanent Magnet Excitation MSRP$1,159.00 $1,043.10 PBC10NU-Battery Charger 10A NFPA MSRP$698.00 $628.20 WHH-Coolant Heater MSRP$226.00 $203.40 Accessories 5%MSRP Discount Asco ATS-One(1)new Asco ATC300 Service Entrance Rated 1600A,208V,3-pole, NEMA3R MSRP$23,745.75 $22,615.00 800A 208V Trystar Generator Docking Station ETL Listed to UL 1008 Standards Main 800amp breaker UL 50 Listed MSRP$8,358.00 $7,960.00 Dealer Labor for Load Test Per DMS Contract 10111-017 NFPA 110 Load Test 8 hours @$104.00 per hour. $832.00 Freight from factory $2,650.00 Freight to jobsite. $1,800.00 Total NET for above $92.100.90 EXCEPTIONS: Sizing of the generator is based off the power bill, Startup will be done during normal business hours mon-Fri, Electrical shut downs will be done on the weekend, No stairs included NOTE: 1. The above price includes start-up, testing, and customer training. 2. Installation, labor, conduit, wire, equipment off loading, anchor bolts, pad, fuel or fuel piping is included. 3. No third party testing or NETA testing included and is by others. 4. No sales tax included 5. Startup work to be done during normal business hours 8am to 4pm. 6. Proposal is based on information supplied by the Customer. 7. Generators that come with an 800 amp breaker or larger are supplied with buss bar, Lugs are by others. 8. No specifications, drawings, or diagrams were received or reviewed. General exception is taken to any other specifications and drawings not available at time of quotation. Equipment supplied will be limited to that described in this proposal. 9. Ring Power will be supplying equipment as described in the attached documentation. 10. For fuel tanks over 550 Gallons, it is the Contractor or Owners responsibility to notify the appropriate State, and/or local regulatory agencies prior to delivery of the fuel storage tank so that it can be inspected prior to fueling. The FDEP Registration form will be provided in the Ring Power Submittal. Per FDEP Breach of Page 2 of 3 r DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION Integrity Testing Guidance, tanks will ship from the factory with a vacuum/gauge installed. On-site testing is not included. 11 Ring Power will not release equipment for production until we have received the signed sales agreement and signed and approved submittal from our customer. This is done to insure that we are providing quality equipment that fits our customer's needs. If you need any assistance, please contact your sales representative. Thank you for considering Ring Power Systems for your generator needs Mark Barbarulo Ring Power Systems, Generator Sales Central Florida, 407-472-6231 Office-407-472-6271 Fax-407-383-5840 Cell Mark.barbarulo@ringpower.com Page 3 of 3 . �Ow computtar pcovv4er syr# 3421 State Road 419 Exhibit 2 Winter Springs, FL 32708 www.cpsfl.com Ph: 407-327-7373 Fx: 407-327-7333 June 11, 2019 Len Hartman City of Winter Springs lhartmangwinterspringsfl.org 1126 East S.R. 434 (407) 327-7580 Winter Springs, FL 32708 Proposal # 061119RK01 RE: Winter Springs Police Dept. Generator Installation Dear Mr. Hartman: Thank you for your interest in our products and service. As per your request, the following quotation is submitted for your review to provide electrical installation of a 175KW generator and 1600A Automatic Transfer Switch at the Police Department complex. Pricing includes: - Set and place new 1600 amp ATS. - Remove existing generator(leave onsite,customer to utilize elsewhere). - Offload and place new 175KW generator in same location as old generator. - Provide and install 800 amp feed from generator to new ATS. Old ATS will be re-purposed as a junction box. - Intercept feed running from utility transformer to MDP and re-route to new ATS. - Provide new 1600A feed from new ATS back to MDP. - Provide control,battery charger,and block heater circuits run to new generator. - Provide engineered drawings and permit as required. - Coordinate power outage with Duke Energy during ATS cut-over. - All critical transfer work to be performed during non-peak hours for customer. - CPS technician onsite during generator start-up. Price, System Installation ............................. $ 118,723.00 Items Not Included: - Applicable state sales tax - Generator - ATS - Fuel - Wall modifications to fit generator(if needed)are not included. - Any variation from our designed scope of work will be subject to price change. Pricing is valid for 45 days. Please let me know if you have any questions. We look forward to working with you on this project. Sincerely, Accepted by: (Print) Rick Kuzmick rickkgcp sfl.com (PO#) Exhibit 3 COMMISSION AGENDA Informational ITEM 301 Consent x Public Hearings Regular February 25, 2019 KS SB Regular Meeting City Manager Department REQUEST: Finance and Administrative Services Requesting Approval to Piggyback off the Florida State Contract Bid#2210100-15-1, for the purchase of one (1) Caterpillar 175KW Generator and installation, for Police Headquarters Emergency Management purposes. SYNOPSIS: The purpose of this Agenda Item is to request approval for the purchase of one (1) Caterpillar 175KW Generator for Police Headquarters Emergency Management from RingPower Corporation and hire an installer at a cost not to exceed of$200,000. CONSIDERATIONS: This item is needed to provide permanent emergency power at key locations throughout the City. The Police Headquarters' is the primary emergency operations center. During an emergency it is imperative that the network and phone equipment continue to function. The existing Police generator was purchased in 2000 and is functional. However, parts are no longer available for repairs if they should be necessary. The new generator will be installed at the police building within the next 180 days, if approved. This approval is required due the long lead time for the physical generator not the installation. The Florida State Contract has already bid this item under Bid#2210100-15-1 for a total cost not to exceed $200,000. This is the cost for equipment and installation. Qualified electricians are being research and priced. Consent 301 PAGE 1 OF 2-February 25,2019 FISCAL IMPACT: This item is budgeted for Fiscal 2019 ($212,000). The total cost will not exceed $200,000 for equipment and installation. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server, has been sent to applicable City Staff; Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff Recommends that approval be granted to piggyback off Florida State bid #2210100- 15-1, for the purchase of one (1) Caterpillar 175KW Generator from RingPower Corporation and hire an installer in a combined amount not to exceed $200,000. Additionally, authorizing the City Manager and City Attorney to negotiate, prepare and execute any and all applicable contract documents. ATTACHMENTS: None. Consent 301 PAGE 2 OF 2-February 25,2019