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HomeMy WebLinkAbout2019 06 10 Consent 303 - Torcaso Park Basketball Courts INFORMATIONAL AGENDA ITEM 303 X959 CITY COMMISSION AGENDA I JUNE 10, 20191 REGULAR MEETING TITLE Torcaso Park Basketball Courts SUM MARY As part of the ongoing "Perk up Parks" program, Staff has recommended the replacement of the Torcaso basketball courts. The project will include new poles, backboards, goals, and surfacing. Asphalt courts will contain a 12" ribbon curb for an improved aesthetics appearance and improved durability. Staff is requesting to piggyback off ITB#1307164, (attached) with Varsity Courts Inc. The project will also include additional sidewalks, court lighting, improved parking lot areas, sod, landscaping, new benches, improved access for ADA, stormwater and drainage improvements, and newsignage. RECOMMENDATION Staff recommends City Commission approve the replacement of the Torcaso park basketball courts and award the contract to Varsity Courts, Inc. (piggyback OCPS ITB#1307164) in the amount of $64,737, plus a 10% contingency and approve an additional $110,000 for site improvements defined in this agenda item and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT AGENDA ITEM 303 455 TITLE SUMMARY RECOMMENDATION documents. DocuSign Envelope ID:BAAE9BA8-B255-43FB-9E82-C5936A5CUC72 a45WAh*1 Si r title February 6, 2019 Dennis L. Brubach Varsity Courts Inc. RE: CONTRACT EXTENSION REQUEST ITBI307164 Asphalt Play Courts Dear Mr. Brubach: Our current contract with your firm expires on March 31,2019. Pending your approval,we would like to extend this contract for an additional three(3)month period. The extension period would begin on April 1, 2019 and expire on June 30, 2019. If you are agreeable to renewing the contract or wish to not renew, please complete the applicable section ande-mail back to Mercedes.Marte@ocps.net by February 15,2019 so we may ensure the contract continues uninterrupted. You will be notified when this renewal is received. Please send your current Certificate of Insurance, including Orange County Public Schools as an additional insured, along with this renewal by the date listed above so that we may ensure the contract continues uninterrupted. Please contact Edwin Rivera - Specialist at 407-317-3200, ext. 202-5041 or by email at Edwin.Rivera@ocps.net if you have any questions. Thank you for your past services, and we look forward to working with you in the future. Sincerely, Es V"Gab u L' F. �f r ,n`nwsaxora; o�_ —?PB Assistant Director Office of Procurement and Contracting Varsity Courts Inc.agrees to a one year renewal of ITB1307164 until June 30,2019. The terms and conditions of the Contract remain in full force and effect except for the term,which is renewed by this letter. Agreement of extension: ,p _ h�1 I sBry1Ach,Y rfs4chf 2-/-711 Signature Printed Name and Tile Date If you are NOT in agreement with the renewal, please list the reason, and complete the section below. Reason: Signature Printed Name and Title Date f� ., c Y ORAN+..ir" t OUN T''f i�UBLA�V'A iOOLS Procurement Services Bid Price Sheet Title Asphalt Play Court Bid# IT81307164 Install,Renovate or Repair of Asphalt Play Court(Tennis&Basketball) Item Description UOM Est. Unit Price Extended Price ---- Qty. 1 Furnish all labor and material to install CornpleteTennis Courts as per drawing T-1 and Technical Specifications Including 12'perimetervinyl fence Ea. 10 $.82797. $827,970.00 2 Furnish all labor and material to install Complete Tennis Courts as per drawing T-1 and Technical Specificationsexcludingl2'perimetervinylfence Ea. 10 $ 68397. $683,970.00 3 Furnish all labor and material to install Complete Basketball Courts as per drawing B-1 and Technical Specifications including 12'perimetervinyifence Ea. 10 $ 68937. $689,370.00 4 Furnish all labor and material to Install Complete Basketball Courts as per drawing B-1 and Technical Specifications excluding 12'perlmeter vinyl if Ea. 10. fS 56937.2$569,370.0 S Furnish all labor and material to Install Complete Basketball Courts as per drawing B-1 and Technical Specifications Including 10'perimeter vinyl fence Ea. 10 5 67437. $674,370.00 6 Furnish all labor and material to Install Complete Basketball Courts as per drawing 0-1 and Technical Specifications excluding 10'perimeter vinyl fence Ea. 10 $ 56937. $569,370.00 71 Furnish all labor and material to install Complete Basketball Courts as per drawing B-2 and Technical Specifications including 12'perimeter vinyl fence Ea. 10 5 95850. $95Q,50.0.00 $ Furnish all labor and material to install Complete Basketball i Courts as per drawing 0-2 and Technical Specifications excluding 12'perimeter vinyl fence Ea. 10 $ 81850. s818,500.00 9 Furnish all labor and material to install Complete Basketball Courts as per drawing B-2 and Technical Specifications including 10'perimeter vinyl fence Ea. 10 $ 93850, $938,500.00 10 Furnish all labor and material to install Complete Basketball Courts as per drawing B-2 and Technical Specifications excluding 10'perimeter vinyl fence Ea. 10 $ 81850. $818,500.00 Resurface one 50'x 8A'Basketball court In compliances with specifications 02794 Play Court Surfacing,.Prepare slab to be smooth and flat,no obstacles protruding above surface.Acid wash entiresiab and apply one coat of bond over 11 entire slab.Apply one coat of Latex-Ite Acrylic Surfacer let dry;apply two coats of Latex-tte Acrylic Fortifted Color System with sand.Color to be green.Four Coat System. Apply playing striped 2"wide using White Latex-ite. Ea. 10 $ 1848. $18,480.00 Resurface one 36'x 78'Tennis court in compliances with specifications 02794 Play Court Surfacing..Prepareslabto be smooth and flat,no obstacles 12 protruding above surface.Acid wash entire slab and apply one coat of bond over entire slab.Apply one coat of Latex-ite Acrylic Surfacer let dry,apply two coats of Latex-ite Acrylic Fortified Color System with sand.Color to be green.Four Coat System. AppIX playing striped 2"wide using White Latex-Ite. Ea. 10 $ 1235. $ 12,355.00 Resurface Basketball&Tennis court aisle and baseline surfaces adjacent to designated/marked court playingsurface in compliances with specifications 02794 Play Court Surfacing..Prepare slab to be smooth and flat,no obstacles 13 protruding above surface.Acid wash entire slab and apply one coat of bond over entire slab.Apply one coat of Latex-ite Acrylic Surfacer let dry,apply two coats of Latex-ite Acrylic Fortified Color System with sand.Color to be green.Four Coat System. Apply striped 2"wide using White Latex-Ite. Sq.Ft. 70,000 $ •44 $30,800.00 furnish all labor and material to install complete new 4%"O.D.goal post as per 14 Technical Specifications.Cut slab,dig and place new 10'goal post in hole,pour 'SIGgoal post hole with concrete. Ea. 60 $ 1185- 1 $71,100.00 Furnish all labor and material to install complete new 4r1"Q.D.goal pastas per 15 Technical Specifications.Cut slab,dig and place new 8'adjustable goal post in hole,pour goal post hole with concrete. Ea. 60 $ 1330. S79,800.00 Furnish all labor and materiafto install a complete new white powder coated aluminum backboard,goal and net backboard and net as per Technical Specifications. Ea. 60 S 620• 1 $6,200.00 IT81307164 31 Title Asphalt Play Court P Y Bid# ITB11307164 Item. - ._., .u.. - �- — - — - - T-� -.BesGrip'tion._.--. -. .,"Esf:`�y: - r e - en a "PiTee 17 Furnish all labor and material to Install 10'•h1g4"vinyl chain link fence with two I gates around perimeter of court Linear-Ft. 6:000 i- S 2.2 7 5 r $ 136 500.00 18 Furnish and Install Outdoor Backboard Pole Upright Padding Ea 60 I 5 354.00 $,2t,,0 0.00 -- -. . 19 Furnish and install Outdoor Tennis Net l 327. _00. $ 9,$10.00 20 Furnish and install Outdoor Volleyball Net203 00 _ - T Ea _. ,34 „_r::$ ::F _ 6,.090.00 Furnish andinstall a'pair of Outd'oorTennisfVolleyball, 2 3/8"iiia Poleswitli Ti u t 507.00 30 420.00 sleeves - Ea, .. 60 $.. Labor hour to perform mise operations as directed b}OCPS representative 22 I 28 00 28 000.00 _ necessary to co mpleteproject..,.., _.,. Hr.:,. ?- 1;00J2 $ - -'.- Materials,Sub-contractors and Rental equipment(to befurnished by.tontractor, if and when requested by the School Board)shall beat Contractor's actual cost; 23 plus percentage bid,as specified(percentage mark-up.shall not exceed 1056). _ Supporting documentation(proposals,quotes,receipts,invoices,etc:)will be submitted with invoice. _ 56 $1001000:. 5 %, $ 5,000.00 Add In the estimated value of materials,sub_contractors and rental equipment $ 100,000.00 If there is any error in calculation,the unit price bid will determine the correct extended price, Total Bid Price $ 8s103)975.00 Contractor shall be responsible to secure all permits required to Install&complete project:No-permit fees shall be charged or included,(no assessment of permit fees are charged by BCCO for OCPS projects).Projects shall be completed as per plans and/or scope of work from OCPS.Required Inspections, (As Built)Plans,correction notices and completion certificates shall be the responsibility of the contractor; All line items shall be gross value,Inclusive of all associated costs such as vehicle,fuel,normal power and hand tools;etc.required to perform work. Bid Price shall include furnishing all labor&material of each line item and Install total project completed,as per Jurisdictional code. Fencingshall be green vinyl mesh,ten or twelve foot(10'or 12')high.Corner post and gateposts to be 3"OD,line posts to be 2-1/2"OD.All posts to be schedule 40.All posts and framework to be painted to match vinyl mesh,mesh to be 1.3/4"9-gauge finish with bottom tension wire.Fencing to be held in approximately six Inches(6")from paving edge.One(1)pedestrian gate 4'wide is to be included. OCPS Payment Term Net 45 days as per§218.73.Bidders Additional Payment Discount(Le.2°x/10 days) 45_Days_ Can your company meet 20-day completion after receipt of building permit if required?Circle) Y oeIf no,days needed Need curing_time Can your company meet 20-day delivery after receipt of purchase order if no permit is required?Circle) Y o N If no,days needed Need curini time Vendor Acknowledgment and Approval 1 certify that this bid is made without prior understanding,agreement or connection with any corporation,firm or person submitting a bid for the same materials,supplies or equipment,and in all respects fair and without collusion or fraud.The following information,Including an authorized representative signature and witness,Is required to be submitted with your proposal In order to be considered for evaluation and award.The person signing below acknowledges and agrees with all proposed information as submitted and has the authorization of the said company to enter into a contractual agreement with the School Board of Orange County for the purposes as proposed and as described herein.Please print below unless where a signature is required. Firm Name Varsity Courts, Inc. Phone# 407-830-8906 Authorized Representative's f Signature Date Authorized Representative Dennis Brubach, President ' Name/Title LOM Witness Signature � �^a- Da#e /�1 Witness Name/Title I FAILURE TO SUBMIT AT THE BID OPENING,THE SIGNED BID PRICE SHEET SHALL RESULT IN REJECTION OF YOUR BID SUBMITTAL. ITBI307164 32 xj.'Fv$nt Page No. of Pages Vansity 00iints; 1W. 1970-A CORPORATE SQUARE LONGWOOD, FLORIDA 32750 407-830-8906+FAX 407-830-7267 PROPOSAL SUBMITTED TO PHONE T DATE CITY OF WINTER SPRINGS (407)327-6590 APRIL 18,2019 STREET JOB NAME 1126 EAST STATE ROAD 434 CONSTRUCT A DOUBLE BASKETBALL COURT CITY, STATE AND ZIP CODE JOB LOCATION —WINTER SPRINGS.EL 32708 TQECASOPARK ARCHITECT DATE OF PLANS JOB PHONE ATTN: CHRIS CALDWELL _ We hereby submit the following specifications and estimates for: CONSTRUCT ONE(1)DOUBLE BASKETBALL COURT 130'X 105' The contract work to be performed consists of furnishing all of the required labor,materials and equipment necessary for the installation of a Double Basketball Court in accordance with the following specifications. All surfacing materials shall be Latex-Ite manufactured by Dalton Enterprises,Inc.Application of all material shall be done in a workmanlike manner in accordance with the manufacturer's standard specifications. SUB GRADE PREPARATION BY OWNER: Excavation of the site shall be brought to approximate finished sub grade elevation(+/- 1"). The slope of the sub base shall be one inch(1")in ten feet(10'). The sub grade shall be free of roots,vegetation and other unsuitable materials. BY CONTRACTOR: The sub grade shall be fine graded to one inch(1")in ten feet(10')slope for proper drainage when measured in any direction. BASE CONSTRUCTION A base course of lime rock shall be installed over the prepared sub grade. The compacted thickness shall not be less than four inches(4"). Surface of the base course shall not vary one half inch(1/2")in ten feet(10')measured in any direction. LEVELING COURSE The hot mix leveling course shall consist of a minimum of one and one inch(1")compacted thick-ness of Type III Florida State Hig�ay,specifications-asphalt. The finished surface course shall not vary more than one-fourth inch(1/4")in ten feet(10'). CURBING Install a Flush ribbon curb, 12"x 6". _�--W-EPj '0PdSE herebp t,_f�rn'i§h material and labor - complete In accordance with above specifications, for the sum of: _ ) Payments to be made as spocified below: dollar-($ All malerlal h guaranteed to be as speclfled. All xnrk to he compleled In a workmanlike manner attarding to standard praelle-.Any alteration or deviation from abovespvellica Authorized Authorize ize lions involving extra casts x111 he executed only upon xrlilen orders,and will become an Signature - extra rharge over and abavc the mthi ste.All agreements contingent upon strikes,aceldetils Note:This proposal may b+ or delays beyond our control. Owner In carry nre,tornado and other necessary Insurance. Our workers are fully covered by Workmen's compensation Tnsuranee, withdrawn by us if not accepted within days. ACCEPTANCE OF PROPOSAL: The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Data of Acceptance: Signature ra Vas a l Page No. of Pages Vassity 0oz its, Ir1c. 1.970-A CORPORATE SQUARE LONGWOOD, FLORIDA 32750 407-830-8906•FAX 407-830-7267 PROPOSAL SUBMITTED TO PHONE - DATE CITY OF WINTER SPRINGS (407)327-6590 APRIL 18,2019 STREET JOB NAME 1126 EAST STATE ROAD 434 ONSTRUCT A DOUBLE BASKETBALL COURT CITY, STATE AND ZIP CODE JOB LOCATION WINTER SPRINGS,FL 32708 RCASO PARK ARCHITECT DATE OF PLANS JOB PHONE ATTN: CHRIS CALDWELL We hereby submit the following Sip tions and estimates for: Pavement surface shall be sufficiently cured(approximately 45-60 days depending on weather conditions)and be free of all loose,oily or foreign matter. Prior to the application of the surfacing system,the court surface shall be flooded with water and be allowed to drain.Any depressions holding water deeper than one-eighth inch(1/8")shall be patched using Latex-ite Patch Mix. FQUIPMENT:Supplied by the City,install by us. SURFACING AND COLOR SYSTEM SPEC All surfacing materials shall be Latex-Ite manufactured by Dalton Enterprises,Inc. Application of all materials shall be done in a workmanlike manner in accordance with the manufacturer's standard specifications. The entire court shall receive one(1)coat of Latex-ite Acrylic Surfacer to give texture and safer play The prepared pavement surface shall receive two(2)coats of Latex-ite Acrylic Fortified Color System with sand. Color of court to be GREEN. NOTE: THREE COAT SYSTEM PLAYING LINES Playing lines to be striped two inches(2")wide,accurately located using WHITE Latex-ite. WE PROPOSE hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: ) Payments to be made as specified below: dollars($ All material is guaranteed to be as specined. All work to he completed In a nm•ktnauRke Authorized manner according to standard practices. Any alteration or deviation from above speelftca- lions Involving extra costs will be executed only upon written orders,and wIu become an Signature extra charge overand above the estimate..Ulagreemeals contingent upon strikes,accidents or delays beyond our control. Owner to carry fire,Iornado and other aecessary Insurance. Note:This proposal may be Our%vorkers are fully covered by Workmen's Compeosalion Insurance. withdrawn by us if not accepted within days. ACCEPTANCE OF PROPOSAL: The above pries,specifications and conditions are satisfactory and are hereby accepted. You Are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance:_�� Signature repeal . Page No. � of Pages 3 Vassit . counts, iQC. 1970-A CORPORATE SQUARE LONGWOOD, FLORIDA 32750 407-830-8906•FAX 407-830-7267 SPRINGS (M327-6590 DATE APRIL 18,2019 1126 EAST STATE ROAD 434 Ct 549T tUCT A DOUBLE BASKETBALL COURT MISEANA ZIP CODE JOB LOCATION W I ER SPRINGS,FL 32708 TORCASO PARK ARCHITECT DATE OF PLANS JOB PHONE ATTN: CHRIS CALDWELL We hereby submit the following specifications and estimates for: OWNER OBLIGATIONS 1. Provisions of Power supply to court for construction equipment. Water to court necessary for flooding of court and mixing of materials. Access road to courtside for trucks and construction equipment. Space at court area for storage of materials. 2. All zonin-laws to be followed and permits obtained prior to start of construction. ALL MATERIALS AND WORKMANSHIP HAVE A FULL ONE YEAR WARRANTY NOTE: NO WARRANTY ON CRACKS: NEW OR REOCCURRING PER THE US TENNIS COURT AND TRACK BUILDERS ASSOCIATION PLEASE NOTE"WHENEVER REPAIR, RESURFACING OR OVERLAY IS CHOSEN IT IS IMPORTANT FOR AN OWNER TO REALIZE THAT CRACKS ALWAYS RE-APPEAR". WE PROPOSE hereby to furnish material and "labor - complete in accordance with above specifications, for the sum of: Fifty Six Thousand Nine Hundred Thirty Seven 56,937.00 dollars($ ) Payments to be made as specified below. 70%Upon completion of demo,base&paving,30%upon completion of job. All material!singguaranteed to be a sees.An ,111 ratio to he completed In a ovworkmanlike ` manner according to standard practices.Any alteration or ilrriatioo nvm ahoy speclRca- Authorized Ilona Involving extra costs rail he executed only upon written orders,and rain become an SignaturebLt'�-46�4 extra charge.over and above the estimate.All agreemenls contingent upon strikes,accidents or delays beyond our control. Owner la carry fire,tornado and alher necessary Insurance. Note:This proposal may be -30- Our workers arc fulls covered by Workmen's Compensall n insurance. withdrawn by lid if not accepted within days, ACCEPTANCE OF PROPOSAL: The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature _