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HomeMy WebLinkAbout_2022 09 26 City Commission Regular Meeting Minutes i CITY COMMISSION Inc "19 REGULAR MEETING MINUTES MONDAY, SEPTEMBER 26, 2022 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, September 26, 2022 of the City Commission to order at 6:35 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Kevin Cannon, present Commissioner Matt Benton, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present Assistant City Attorney Kristin Eick, present City Clerk Christian Gowan, present Commissioner Matt Benton provided the Invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda and the Commission briefly discussed items they intended to bring forward during New Business. AWARDS AND PRESENTATIONS 100) Traffic Calming Review and Presentation Chief Matt Tracht, Winter Springs Police Department and Mr. Phillip Hursh, Director, Public Works Director presented findings related to traffic calming and recommendations for implementing tools to achieve traffic calming in targeted areas throughout the City. Chief Tracht reviewed incidents at the proposed locations and associated improvement costs. The following roads and associated improvements were proposed for the pilot project: - Installation of flashing stop signs on Hayes Road - Installation of flashing stop signs at key intersections along Northern Way to include Duncan Drive, Shetland, Trotwood Boulevard, and Vistawilla Drive - Installation of flashing signs on Shepard Road - Installation of a flashing speed limit sign and flashing stop signs at Moss Road and Murphy Road as well as the installation of rumble strips - Installation of flashing stop signs at South Edgemon Road at the intersections of Bitterwood and Murphy Mr. Hursh noted that Winter Springs Boulevard would be addressed in two phases, not as part of the pilot program, which would include resurfacing completed in 2024 and the installation of raised intersections and mid-block crossings with flashing pedestrian crossing signs. Chief Tracht recommended implementing the proposed solutions for 180 days and assessing what impact they had. Chief Tracht noted that the total cost for the projects on the five streets would be $99,300. Discussion followed on traffic enforcement, distracted driving, available data related to violations and traffic volume, noise considerations, and speed limits on Winter Springs Boulevard and State Road 434. In response to concerns about the speed limit on Winter Springs Boulevard, Mr. Hursh noted that proposed future improvements would include the addition of bike lanes and a subsequent narrowing of vehicle lanes which would help with traffic calming and speed reduction efforts. Further discussion followed on data sources and the need to contact the Florida Department of Transportation (FDOT) regarding lowering the speed limit on State Road 434 throughout the City. The Commission asked that Manager Boyle draft a letter to be brought to the next Commission Meeting for consideration and approval and also asked that the Manager engage with Representative David Smith to see if he could offer assistance with FDOT. ADD-ON ITEM 101a: Remembrance of Arnie Nussbaum Staff showed a video in remembrance of Arnie Lee Nussbaum highlighting his many contributions to the City and his community. ADD-ON ITEM 101b: Storm Preparation Update Chief Tracht noted Staff was actively monitoring the storm, encouraged residents to prepare for associated water and wind impacts. Chief Tracht further noted that Seminole County schools would be closed on Wednesday, evacuations for residents in manufactured homes would begin once shelters opened, and noted a variety of shelter options that would be made available. Manager Boyle noted the storm hotline was open and would be a good resource for residents to get information leading up to and following the storm, commented on the recent heavy rain the City had been getting, sandbag operations, and reviewed other preparations such as staging of backup generators, wastewater plant capacity, and the availability of water. Manager Boyle noted that the City's immediate concerns would be life safety and critical infrastructure and then commented on proposed Resolution 2022-26, a Declaration of Civil State of Emergency that, if approved, would begin Tuesday, September 27, 2022 and last for seven (7) days. Manager Boyle noted this would allow for some latitude in terms of immediate procurement needs and also commented on preparations for anticipated Federal Emergency Management Agency (FEMA) reimbursement requirements. "MOTION TO APPROVE RESOLUTION 2022-26." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Ms. Alicia Bass, 7075 Chokecherry Drive, Winter Springs shared speed concerns, and associated safety concerns, on Chokecherry Drive and wanted attention paid and solutions for smaller roads. Ms. Jean Johnson, 679 Vistawilla Drive, Winter Springs shared concerns about thru trucks using streets clearly marked to restrict them, noted contact with police officers due to traffic/speed concerns. Chief Tracht commented on no thru truck signs and an Attorney General opinion that noted these were unconstitutional. Mr. David Florman, 770 E Bahama Road, Winter Springs noted contact with Seminole County Sheriff's Office and issues with several levels of government. Mr. Brandon Morrisey, 965 Sequoia Drive, Winter Springs spoke about his residency and other properties that he owns. Mr. Ryan Stahl, 630 South Maitland Avenue, Maitland spoke about concerns with eagle nests, pursuing a new development in the city, a permit to remove the abandoned nest from Florida Wildlife Conservation Commission, and misconceptions. Mr. Ken Greenberg, 7635 White Dove Drive, Winter Springs spoke about Arnie Nussbaum and suggested naming a park or pavilion in his honor. Ms. Gina Shafer, Winter Springs Village, Winter Springs commented on the Michael Blake Boulevard traffic light in development and the importance of body cameras for police officers. Mr. Paul Partyka, 404 Park Lake Drive, Winter Springs spoke in support of naming something for Arnie, complimented the preparation for the hurricane, then shared comments on political advertisements and the need for accuracy. Mr. Andrew Hood, 663 Cayuga Drive, Winter Springs spoke about the traffic study, quantitative data about non-residents, and shared thoughts on potential action items. "MOTION TO EXTEND THE MEETING THROUGH SECOND PUBLIC INPUT." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Mr. Bob Miller, 679 Silver Creek Drive, Winter Springs shared his thoughts on the traffic study. CONSENT AGENDA 300)Surplus Assets No discussion. 301) Agreement Extension with Eola Technology Partners, LLC. No discussion. 302) Bank Authorizations Updates No discussion. 303)Approval of the Minutes from the Monday, September 12, 2022 City Commission Regular Meeting No discussion. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) Final Millage Rate for Fiscal Year 2022 - 2023 Mr. Scott Borror, Director, Finance Department introduced the item and announced that passage of this Resolution would establish the Final Operating Millage Rate for Fiscal Year 2022-2023 for the City of Winter Springs at 2.4100 mills which would be 9.22% more than the rolled-back rate of 2.2066 mills. Discussion followed on surrounding communities, inflation considerations, and the differences between millage which the Citycontrolled, and assessment valueswhich were determined by the Property Appraiser. Manager Boyle noted that he was not aware of any surrounding communities that adopted a rolled-back rate, commented on the inability to navigate inflation with less, and reviewed proposed millage rates throughout the County, Winter Springs' placement, and his recommendation that the Commission adopt the millage at 2.4100. Mayor McCann opened the Public Hearing for Item 400 No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400 "MOTION TO APPROVE RESOLUTION 2022-19 ESTABLISHING THE FINAL FISCAL YEAR 2022-2023 OPERATING MILLAGE RATE FOR THE CITY OF WINTER SPRINGS AT 2.4100 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL OPERATING MILLAGE RATE OF 2.4100 MILLS IS 9.22% MORE THAN THE ROLLED-BACK RATE OF 2.2066 MILLS.." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: ELLIOTT (AYE); JOHNSON (AYE); HALE (AYE); CANNON (AYE); BENTON (AYE) MOTION CARRIED 5-0. 401) Final Budget for Fiscal Year 2022 - 2023 Mr. Borror introduced the item, discussed the inclusion of body cameras, associated costs, and related reductions. The Commission thanked Manager Boyle and all involved for their work to include body cameras and reiterated their support for the Winter Springs Police Department. Mayor McCann opened the Public Hearing for Item 407. Ms. Gina Shafer, Winter Springs Village, Winter Springs thanked the Commission, Chief Tracht, and Manager Boyle for supporting this item and the inclusion of body cameras. Mayor McCann closed the Public Hearing for Item 407. "MOTION TO APPROVE RESOLUTION 2022-20, ESTABLISHING THE FINAL BUDGET FOR THE CITY OF WINTER SPRINGS FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2022 AND ENDING ON SEPTEMBER 30, 2023." MOTION BY COMMISSIONER BENTON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: HALE (AYE); BENTON (AYE); CANNON (AYE); JOHNSON (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500)Discussion on Board Appreciation Dinner Mr. Gowan noted planning of the annual Board Appreciation Dinner, the potential to hold the event as soon as late October and sought direction from the Commission. Discussion followed on the proximity to holidays, the potential of moving the event to the Spring annually, and budgetary impacts. The Commission instructed Mr. Gowan to look at November 41" and November 181" and report back to the Commission once availability was determined. 501) New Business Deputy Mayor Cannon asked about an arbor application in regards to an eagle nest on property potentially being developed. Ms. Howard provided an update and noted that Staff would continue to keep the Commission informed on the matter. Mayor McCann asked about issuing a proclamation related to the Lotus facility in anticipation of its grand opening on October 131". The Commission was supportive of the proclamation. Mayor McCann then discussed a concern related to Parkstone Homeowners Association, repeated discussions about the water feature commonly referred to as an artesian well, and communication issues. Mayor McCann asked about the possibility of sending information directly to Parkstone residents. Manager Boyle reviewed previously approved actions, communications, and offers to identify the source of the water. Discussion followed on comments from some in Parkstone that have proposed selling the water, Consumptive Use Permit (CUP) issues, meetings with Parkstone officials, concerns shared by residents, and communications from Parkstone or their representatives that instructed the City not to trespass. Manager Boyle reviewed the timeline associated with a commissioned report and tying the offer to Parkstone to analyze the water feature to that timeline. Further discussion followed with the Commission discussing the creation of a summary of actions and mailing this to residents of Parkstone, discussions with many people through the years, containment challenges associated with the water feature, previously approved expenditures, concerns related to City's right to use the water and the denial of that right and use of this issue in political campaigns. Discussion also followed on the failure of Parkstone's purported attorney to respond to communications sent by the City, the need to determine if Parkstone was represented, and apprehension to communicate directly with residents or officers of the HOA directly if there was legal representation. Deputy Mayor Cannon asked that the letter sent by Mr. Boyle and associated mailing materials be included in the record as well as all email communications about the "artesian well" to the attorney and/or representatives of Parkstone. Continuing, Deputy Mayor Cannon asked that the City Manager send a letter to definitively understand if Parkstone had legal representation in this matter. Brief discussion followed on the rights of residents of Parkstone to see minutes and other HOA documents, concerns about misinformation being shared with residents, and other entities being allowed on the property. Manager Boyle noted that Mr. Sibley was actively marketing the resource and had communications with the County. He further noted that he had offered to step out of the conversations if that would allow things to proceed. REPORTS 600)City Manager Shawn Boyle • Clarified $240 per $100,000 as the impact of the millage rate. 601)Assistant City Attorney Kristin Eick • No report 602)City Clerk Christian Gowan • No report 603)Seat Four Commissioner TiAnna Hale • Offered condolences for the family and friends of Arnie and shared that she lost her grandmother recently; • Noted her upcoming 20 year wedding anniversary; • Thanked officers and Staff for work being done to prepare the City for the hurricane; • Asked about the possibility of issuing a proclamation for the Punning for Heroes organization in anticipation of their grand opening. o The Commission was supportive of this idea. 604)Seat Five Commissioner Rob Elliott • Noted that he continued to work with the City Attorney on the creation of a City Chaplain position; • Noted working with a local CrossFit gym to bring a competition to Central Winds Park. 605)Mayor Kevin McCann • Offered his condolences to the family and friends of Arnie Nussbaum; • Noted attendance at the Tuscawilla HOA candidate night and noted other various events; • Noted that it was his 301" wedding anniversary. 606)Seat One Commissioner Matt Benton • Commented on the work of the Public Works staff and asked that all residents keep them in their prayers as they would be first responders in, and after, the storm. 607)Seat Two Commissioner/Deputy Mayor Kevin Cannon • Shared a story about Hurricane Irma demonstrating the conditions that City Staff work through and expressed appreciation for their efforts; • Suggested sending a thank you letter to the families of Staff that cannot be with their families through the storm; • Noted speaking with a member of the Veterans Board and asked Staff if they could work with him to help set up a program for veteran benefit assistance in the City; • Noted that people may see sprinklers running but noted that this was reclaimed water that needed to be used to make room for anticipated water during the storm. 608)Seat Three Commissioner Ted Johnson • No report PUBLIC INPUT Mr. Bob Sibley, 233 Tavestock Loop, Winter Springs noted July 7, 2027 meeting with Mayor and Staff, discussion on artesian well, the proposal, and noted that Parkstone did still have legal representation in the matter. Mr. Andrew Hood, 663 Cayuga Drive, Winter Springs referred to F.S. 477-027 regarding engineers authorized to enter land of third parties under certain conditions. Ms. Gina Shafer, Winter Springs Village, Winter Springs encouraged continuing with the Walk of Celebration project and Lake Jesup master planning, and thanked the Commission and Staff for listening. Mr. Michael Schrimsher, 600 East Colonial Drive, Suite 700, Orlando spoke about a permit related to an eagle's nest on property he was seeking to develop. Mr. Ken Spalthoff, 337 Wooded Vine Drive, Winter Springs noted he was not an eagle expert. Brief discussion followed on the previously approved $200,000 earmarked for the Parkstone study and communication with State Representative Smith about the matter. ADJOURNMENT Mayor McCann adjourned the meeting at 10:29 PM. MCTFULLYSUB. MITT-E o• dl CX CHRISTIAN GOWAN ��NI .•' c 44, CITY CLERK ` YD .iJ APPROVED: MAYOR KEVI N McCAN N NOTE: These Minutes were approved at the October 24,2022 City Commission Regular Meeting.