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HomeMy WebLinkAbout2022 04 20 TLBD Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISOPY COMMITTEE REGULAR MEETING APRI L 20, 2022 CALL TO ORDER Chairperson Tom Vagnini called to order the Wednesday, April 20, 2022 Regular Meeting oftheTuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Skip Arok, absent Committee Member Sandy Scholl, present City Clerk Christian D. Gowan, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Tom Vagnini opened Public Input. No one addressed the Committee. Chairperson Tom Vagnini closed Public Input. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMM ITTEE REGULAR MEETING-APRIL20,2022 PAGE 2OF4 CONSENT AGENDA 300)Approval of the Wednesday, January 19, 2022 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes. No discussion. 301) Approval of the Thursday, February 24, 2022 Tuscawilla Lighting and Beautification District Advisory Committee Workshop Minutes. No discussion. 302)Approval of the Wednesday, March 23, 2022 Tuscawilla Lighting and Beautification District Advisory Committee Special Meeting Minutes. No discussion. "MOTION TOAPPROVECONSENTAGENDA." MOTION BYCOMMITTEE MEMBER PAUL. SECONDED BYCOMMITTEE MEMBER SCHOLL DISCUSSION. VOTE: SCHOLL (AYE); BIVONA (AYE) PAUL (AYE);VAGNINI (AYE) MOTION CARRIED 4-0. PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500)Quarterly Fiscal Year 2022 Year-To-Date Expenditure Details Ms. Donna Bruno, Interim Director, Finance Department introduced herself, spoke briefly about past discussions to look at increasing the rate ceiling, and Staff's recommendation that the ceiling not be raised for the upcoming Fiscal year to allow for proper planning. The discussion was put on hold to allow for copies to be made for Committee Members. 501) Update on Fountain and Landscape Project Mr. Kevin Maddox, Landscape Manager, Operations Department provided an update, noted some challenges that presented themselves during the fountain work which would result in an increase ($4-6k) in the price of the project. In regardsto the medians, he noted efforts to pull bad sod and said the CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMM ITTEE REGULAR MEETING-APRIL20,2022 PAGE 3OF4 first round should be completed by the end of the week when contractors would then move to the second round of median rehab. Discussion followed on landscaping in certain medians that needed to be addressed, specifically in medians 18 and 20, asking Oviedo to better maintain their landscaping, and lighting in the fountain. Mr. Maddox noted that he anticipated two more weeks of work on the fountain before it was completed. 500) Quarterly Fiscal Year 2022 Year-To-Date Expenditure Details Ms. Bruno continued her discussion and then presented the 2022 Year-To-Date Expenditure Detail for the maintenance and capital funds. Further discussion followed on the rate study that would be required to raise the assessment in Fiscal Year 2024. Mr. Shawn Boyle, City Manager spoke briefly to the Committee to explain placeholders in the budget to allow for proper planning. Ms. Casey Howard, Deputy City Manager explained that Staff was looking for a recommendation of approval or changes that were desired in the budget presented to the Committee. "MOTION TO MAINTAIN THE CURRENTASSESSMENT RATES ATTHE 2022 LEVEL FOR BOTH THE CAPITAL AND MAINTENANCE PORTIONS FOR TLBD AND TO RECOMMEND THE BUDGET AS PRESENTED BY STAFF TO THE COMMISSION." MOTION BY CHAIRPERSON VAGNINI. SECONDED BY COMMITTEE MEMBER SCHOLL DISCUSSION. Ms. Howard noted that the Committee could discuss further changes in July if the Committee desired but Staff wanted to be able to present something to the City Commission. VOTE: SCHOLL (AYE); BIVONA (AYE) PAUL (AYE);VAGNINI (AYE) MOTION CARRIED 4-0. 502) Discussion on Streetlighting Ms. Bruno noted Duke had reached out to the City regarding an opportunity to upgrade streetlights at no cost to the City or HOAs. Ms. Bruno further noted CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 20,2022 PAGE 4OF4 that the City had been provided with four (4) examples of new light head options, and sought feedback on the available options. Discussion followed on different brightness levels, timelines for installation, issues that had been observed with the current lights, and the Committee spoke favorably about the possibility of new lights. Ms. Bruno noted no action was required of the Committee at thistime and said she would next present to the City Commission and continue conversations with Duke. REPORTS PUBLIC INPUT Chairperson Tom Vagnini opened Public Input. Mr. Rob Elliott, 925 Chokecherry Court, Winter Springs com mented on an entryway not within the City and asked the Committee to look into who was responsible for the upkeep. Ms. Howard noted Staff could look into the matter. Chairperson Tom Vagnini closed Public Input. ADJOURNMENT Vice-Chairperson Paul adjourned the Regular Meeting at 6:44 p.m. PESPECTFULL YSUBMITTED: o, CH RISTIAN D. GOWAN w Ilk r CITY CLERK ~' NOTE: These Minutes were approved at the 2022 Tuscawilla Lighting and Beautification District Advisory Committee.