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HomeMy WebLinkAbout2022 07 07 City Commission Budget Workshop MinutesCITY COMMISSION BUDGET WORKSHOP MINUTES THURSDAY, JULY 79 2022 AT 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Kevin McCann called the Workshop of Thursday, July 7, 2022 of the City Commission to order at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall,1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Clerk Christian Gowan, present Also in attendance: Mr. Scott Borror, Director, Finance Department Ms. Donna Bruno, Controller, Finance Department Ms. Casey Howard, Deputy City Manager Mr. Jason Norberg, Director, Public Works and Utilities Department Chief Matt Tracht, Winter Springs Police Department Commissioner Rob Elliott offered the invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda and, hearing none, the agenda was adopted. PUBLIC INPUT Mayor McCann opened Public Input Mr. Art Gallo, 799 Nandina Terrace, Winter Springs spoke about the need to hire a Deputy Chief of Police. Ms. Gina Shafer, Winter Springs Village, Winter Springs congratulated the City on Celebration of Freedom and then reviewed events that occurred at the event. Continuing, Ms. Shafer asked for body cameras for police to be included in the budget, and thanked the City for the inclusion of reclaimed water for the Winter Springs Village included in the budget. Finally, Ms. Shafer asked that the City repair basketball courts at Central Winds. Mayor McCann closed Public Input DISCUSSION ITEMS 1) FY 2023 Budget Overview and Discussion Brief remarks from Mayor McCann Ms. Casey Howard, Deputy City Manager introduced Staff in attendance and Manager Boyle thanked Ms. Howard. Manager Boyle then read a brief statement, noted a focus on utilities in the capital budget, and noted that he would invite questions regarding details throughout the discussion. Manager Boyle noted the City had lowered or maintained the millage rate for the 13th year in a row, noted no rate or fee changes were being proposed at this time and explained that if they became necessary they would come beforethe Commission separatelyfor a decision to be made. Brief comments were made on UCF Incubator and the potential for increasing their funding allocation. Manager Boyle then reviewed revenues and expenditures, noted the importance of employees and investments made in an enriched healthcare plan, the pension plan, and new positions to increase service and highlighted a net increase of14 employees in the proposed budget. Continuing, Manager Boyle announced that the FY23 budget represented the first time in over 20 years that the General Fund was debt - free, noted placeholders and assumptions for revenue growth regarding utilities, and noted that the Commission had committed to roughly 113 million dollars with minimal impact on rates. Manager Boyle noted that some resident may even see reduced rates. In conclusion, Manager Boyle noted the proposed budget provided for necessary capital and operational needs, noted federal money from the American Rescue Plan Act (ARPA) was in a newly created fund, and reminded the Commission that the City was in the process of applying for a State Revolving Fund (SRF) loan. Regarding solid waste, Manager Boyle noted there had been no adjustment in roughly 15 years and that an increase was being proposed. Manager Boyle also noted the stormwater reserve needed to be addressed due to inflation and said Staff would come back at a later time with an analysis on these issues. Lastly, Manager Boyle noted that the Attorney Garganese and his firm would be receiving a 10% raise, the first in many yea rs. Ms. Howard briefly noted some accolades the City had received. The Commission thanked the Staff for the hard work put into the budget and brief discussion followed. In response to a question from the Commission, Chief Matt Tracht, Winter Springs Police Department noted that one additional Code Enforcement position had been included in the proposed FY 23 budget. Manager Boyle noted ability to discuss, if necessary, the condition of assessment districts. Mayor McCann summarized briefly that current rates were being assessed and may need to be raised in the future to meet resident's desired level of service. Ms. Howard noted there were no rate changes proposed in the current proposed budget and that the current rateswere sufficient to maintain current levels of service for Fiscal Year 2023. Brief discussion followed on communication with the residents in the respective assessment districts. Ms. Howard noted that Oak Forest and the Tuscawilla Lighting and Beautification District Advisory Committee had discussed the issue and were aware of the situation. Regarding Tuscawilla Phase III, otherwise known as the 12/12A wall, Ms. Howard noted some challenges as no advisory board or separate Homeowner's Association existed to facilitate conversations with the City. Brief discussion followed on the possibility of incorporating a CPI index increase in a revised rate structure, the legality of such a proposal, and the possibility of raising the issue with State Representative David Smith. In response to a question about impact fees, Manager Boyle noted the City did not budget unpredictable revenues. Discussion then followed on fuel projections, UCF Incubator, and a line item for athletic partnerships. Manager Boyle noted there were sufficient funds in the proposed budget for a review of impact fees and efforts the Commission wished to pursue. Regarding the process of reevaluating the Transportation Concurrency Exception Area (TCEA), Manager Boyle noted there was not money dedicated to this in the proposed budget and reviewed the process that would be typical including the City issuing a Request For Proposals (RFP) and inclusion in mid -year budget amendment if the Commission directed Staff to pursue the issue. In response to further questions, Ms. Howard noted that the proposed budget included sufficient funds for the completion of Comprehensive Plan updates. Discussion then followed on body cameras. Manager Boyle noted that funds for body cameras were not available in the current revenue stream of the proposed budget, reiterated that the City was actively seeking grants, and noted that if there was consensus to purchase and implement body cameras, the funds would likely come out of personnel. The Commission noted they understood the initial cost barrier concerns and Deputy Mayor Cannon requested that Staff develop a plan to avoid delays and move the City towards acquisition and implementation of body cameras for police officers. Staff members noted they were satisfied and felt confident the proposed budget met operational, and where applicable capital, needs. Mr. Norberg, in response to a question from the Commission, expressed confidence in the ongoing process with the plant replacement. PUBLIC INPUT "MOTION TO EXTEND THE MEETING THROUGH SECOND PUBLIC INPUT." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Ms. Sheila Benton, 474 Cedarwood Court, Winter Springs noted a previous vote and veto on a moratorium, other cities that recently passed moratoriums, and noted that she thought Winter Springs was a model city. Mr. Maurice Kaprow, PO Box 795233, Winter Springs complimented Staff on the budget, noted leadership of City Manager and Deputy City Manager, and thanked everyone involved in the budget process. Mr. Art Gallo, 799 Nandina Terrace, Winter Springs reiterated and clarified his previous comments expressing the need to hire a Deputy Chief of Police. Ms. Gina Shafer, Winter Springs Village, Winter Springs spoke about leadership, thanked the Commission for hiring Shawn Boyle, noted she didn't think the UCF Incubator should get more money, thought the City Attorney deserved the proposed raise, and asked about funds for future plant maintenance to avoid future issues. ADJOURNMENT Mayor McCann adjourned the meeting at 8:37 PM. / '� F c RESPECTFU Y SUBMITTED: � .'t : � �' � .� 0i CHRISTIAN GOWAN 8� �, :,• 4, CITY CLERK v 0� APPROVED: �SEUINOL� MAYOR KEVIN McCANN NOTE: These Minutes were approved at the August 8, 2022 City Commission Regular Meeting.