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HomeMy WebLinkAbout2019 04 22 Consent 307 - Minutes from the April 1, 2019 City Commission Workshop Attachment"A" CITY OF WINTER SPRINGS, FLORIDA Incorporated • 1959 CITY COMMISSION MINUTES WORKSHOP MONDAY, APRIL 1, 2019 - 6:30 P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner/Deputy Mayor Kevin Cannon - Seat Two Commissioner Jean Hovey- Seat One Commissioner Ted Johnson - Seat Three Commissioner TiAnna Hale - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE 2 OF 14 CALL T4 ORDER The Workshop of Monday, April 1, 2019 of the City Commission was called to Order by Mayor Charles Lacey at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Kevin Cannon, present Commissioner Jean Hovey, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, absent Commissioner Geoff Kendrick, present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese, present ,-, City Clerk Andrea Lorenzo-Luaces, present Regarding the Agenda, Mayor Lacey stated, "Commissioners, may we Adopt the Agenda?" Deputy Mayor Kevin Cannan said, "No objection." As no objections were voiced, Mayor Lacey then noted, "Hearing none, it stands Adopted." Further brief comments. PUBLIC INPUT Mayor Lacey opened "Public Input". There were no Speakers. Mayor Lacey closed "Public Input REGULAR AGENDA REGULAR 500. Community Development Department REQUEST: The Community Development Department requests the City Commission to receive a presentation on construction site debris management and provide direction as deemed necessary. Mr. Tim McClendon, AICD, Director, Community Development Department began the discussion, referenced Section 9-181. from the City's Code of Ordinances, and mentioned what was required. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP--APRIL 1,2019 PAGE 3 OF 14 Continuing, Mr. McClendon noted, "What we do on the enforcement side of this — Staff actually performs a weekly inspection on construction sites. We actually do request Contractors clean up any trash/debris within forty-eight (48) hours if they are found to be out of compliance. We typically provide a warning and then a follow-up with usually - either holding building inspections or issue stop work orders." Mr. McClendon mentioned that those steps had typically failed in the past; however, when Cade Enforcement was involved and Pines were imposed, then usually they would see results. Mr. McClendon then explained that going forward, "The two (2) big requirements that we're going to push on new developments is requiring six foot (6) chain-link fence with either the green or the black screening around the entire perimeter of the construction site, and then also require stormwater pollution prevention plan, and either cash deposit or a letter of credit for - it is one percent (1%) of the total construction cost or five thousand dollars ($5,000.00), whatever is less; that would be refundable at the time of the final C.O. (Certificate of Occupancy), provided we haven't pulled that Bond and used that money to clean up the site." Mr. McClendon then noted, "Bryant Smith (City Engineer, Community Development Department) also - reached out to a couple other surrounding municipalities - found out Seminole County has a pretty good structure in place for fining construction sites. Seminole County has the ability to issue written warnings from an Inspector; that includes possible Fines and Penalties if the issue isn't solved within forty-eight (48)hours." Next, Mr. McClendon mentioned that through his research he found from the City of Winter Park, "They actually require a detailed Site Management Plan — it's basically listing out some very specific items — where construction worker parking is located, the location of construction equipment, material storage locations, temporary structure locations, along with there are requirements for traffic routes to and from the project site, pedestrian safety barriers that we're actually implementing now, and that a Developer is actually required to keep that Site Management Plan on site, and if they're found not following those rules, that's when Code comes and starts fining immediately." With brief comments, Mayor Lacey asked Mr. McClendon if he thought an Ordinance was necessary to which Mr. McClendon responded, "If you're looking for teeth." Mayor Lacey said, "We want teeth." Deputy Mayor Cannon referenced some documents which were then distributed. Deputy Mayor Cannon then referenced page 8 of the City of Winter Park's Ordinance, noted as "2653-05", and said he thought the section noted with a star [106.2.2] made sense. Deputy Mayor Cannon mentioned that for some storm events, screening would need to be released so it did not become airborne and this could be shared with Developers. Next, Deputy Mayor Cannon inquired if screening could have promotional information as seen in other jurisdictions. City Attorney Anthony A. Garganese suggested that such signage would be part of the Sign Code to which Deputy Mayor Cannon noted he was in favor of a Developer being able to advertise/promote an upcoming project. Attorney Garganese added that Temporary Signage provisions in the Code would need to be reviewed. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE 4 OF 14 Commissioner Geoff Kendrick pointed out that Developers or General Contractors often have project information visible on screening. Deputy Mayor Cannon thought the City could look into screening which would also contain trash. Commissioner Ted Johnson noted that this was already being done at the Blake Apartments. In Winter Park's Ordinance, Mayor Lacey referenced on page 8, section 105.2.2; and. Deputy Mayor Cannon noted Section 105.19.1 as well as Section 105.5 which he thought would be helpful if combined with the City's Section 9.181., as noted in the Code of Ordinances. Deputy Mayor Cannon then mentioned there was a difference between construction debris and food wrappers and thought perhaps having a trash receptacle might help. With continued comments on food °'4y wrappers,beverage containers and whether that could be codified, Attorney Garganese referred to this as "On site litter control." Mayor Lacey stated, "We are looking for Consensus on directing Anthony (Garganese) to take the three (3)paragraphs that we have referenced here out of the Winter Park Ordinance, plus the food source litter that we just spoke about and modify our Ordinances to incorporate those concepts." City Manager Kevin L. Smith inquired, "Could I add the word `accordingly' at the end:" Mayor Lacey said that Attorney Garganese could incorporate language as applicable. Commissioner Johnson referenced the Blake Apartments project and noted, "In some areas, the fencing did not extend all the way down and apparently a lot of the trash was coming from underneath." Commissioner Johnson wondered if this was something that also should be included. Manager Smith said to Commissioner Johnson, "I would certainly think, Commissioner, that there would be a proper maintenance of those fences incorporated into the Code and the Ordinances." Further remarks followed on silt fencing and if the Police Department had noticed a link between secured and non-secured constructions sites and stolen equipment. Brief discussion. Captain Matt Tracht, Operations Bureau, Police Department said there did not seem to be an issue and then showed an image related to a fenced construction site. With additional comments, Commissioner Kendrick said he thought that fencing and screening would assist with security, that a dedicated waste container on site would be helpful, and agreed this could be included in the Code. Continuing, Commissioner Kendrick added that what he would like to see included in the Code was for "Contractors and other responsibilities, if in fact something happens and they have that ten to fourteen (10-14) day period they go under or something happens and no one is going to be at that site, because, in that case, if you have that minimal window of fourteen(14) days or whatever it is, if it goes past that and there is a storm coming, good luck getting any of that stuff moved; nothing is going to be secured. So, I think that is very important just in case someone for whatever reason has to shut down their construction site—mid-project." Deputy Mayor Cannon stated, "I totally agree with you." Commissioner Johnson nodded in agreement. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE 5 OF 14 Furthermore, Deputy Mayor Cannon suggested that "We really need to make sure that when we adopt this, that we have a Hurricane Contingency Plan for them to lay the fences down and stake them into the ground with rebar or something to keep them going airborne, removing the screen off of them, I am sure that other cities have got something that they have figured out, probably from the Emergency Management standpoint." Regarding hurricane preparedness, Commissioner Kendrick remarked, "I would like to see what other cities do before we get into something like that, that might all of a sudden, we put it in the Code and it is ER onerous." Et Deputy Mayor Cannon pointed out, "I think it should be more from the Emergency Management standpoint. I don't think we need to codify it - my thought is if we codify it but, say they have to take appropriate measures to prevent the fence from blowing over, and so forth, and then, appropriate measures if our Emergency Manager says you may have to remove it or whatever." Deputy Mayor Cannon added that he thought there should be flexibility should Emergency Management be involved. Mayor Lacey confirmed with Attorney Garganese that he understood what the City Commission wanted and asked the City Commission, "Is there any objection to directing Anthony (Garganese) to prepare an Ordinance based upon this discussion?" No objections were voiced. Attorney Garganese added that he would be able to provide a good draft. REGULAR 501. Community Development Department REQUEST: The Community Development Department requests the City Commission to receive a presentation from staff on current arbor regulations and provide direction as deemed necessary. Deputy Mayor Cannon referenced some documents from Seminole County which were passed out to those on the dais. Mr. McClendon pointed out that he had submitted documents for the City to maintain its status as Tree City USA for the 30`I' year. Referencing the Tree Protection Ordinance, which was in Chapter 5 of the City's Code of Ordinances, Mr. McClendon stated, "I believe the last time this topic was discussed before this Commission, it was either late November/early December. The topics covered at that meeting I believe focused around a two (2) page plan/approach if you will. The first phase was more of an Arbor Master Plan update. That discussion centered on restoring tree canopy and habitat from the loss of large trees due to the site clearing that has been occurring due to development. The idea for that was to include a four (4) point Master Plan that would use available mitigation funds that exist and plant new trees around the City, in public areas. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2014 PAGE 6 OF 14 The first point of that four (4) point plan was to identify city properties and conservation lands to locate areas to place trees. Staff has identified quite a few locations. There's a couple of canal sites, there is Sam Smith Park, there's a perc pond at Hayes and Bahama, Moss Park. There's a few city-owned pond sites, and of course, any of the City parks. The second point phase, or the second point of that four(4) point plan was to place appropriate size trees in the City right-of-ways, including - Staff identified Winter Springs Boulevard, Moss Road, Dolphin Road, Hayes (Road), Panama, and Trotwood Boulevard. Third point was to work with HOA's (Homeowner's Associations) and homeowners that actually requested trees within their public right-of-way areas as well. The fourth point which I am happy to point out was more of an internal Arbor Outreach Program and that's actually being done through the `Explore Outdoors' event, that's going to be held this weekend. So, that public outreach program is actually being done now. The second phase under that Arbor Plan was to tackle a wider range of Code changes or issues. I believe the first idea was, Staff was looking to almost create like a two (2) tier system, sort of residential versus non-residential. Basically it's lowering the cost structure for residential or HOA (Homeowner's Association) areas; and raising those Fees on the- new construction costs. We're also looking at lowering the replacement costs or the mitigation cost of a tree on a residential homeowner. That's currently about two hundred and fifty dollars ($250.00) but we'd also look to raise that replacement or the mitigation fee for any new development. Ideas that we've also been kicking around, is how to further incentivize Developers to keep larger trees and certainly not just clear-cut land; and how you would approach that is,just incentivizing the heck out of keeping larger specimen trees; those are those trees that are twenty-four inches (24") and bigger. There is also just a number of things that we've been looking at, and toying around with - adjustments to the Permit Fee structure. The residential side of this - to remove a tree, it's twenty-five dollars ($2.5.00). We'd hopefully lower that; and then again,just the opposite, raise that for any new construction. We also are looking to update, simplify the tree replacement table, delete some tree replacement exemptions that exist and then also update the desirable and undesirable tree list. Basically make it more Florida friendly or Florida native friendly. If this Commission is content with those ideas, we would just keep moving forward on the Staff end of this. Otherwise again, I would kick it back to the Commission here and look for direction." Deputy Mayor Cannon asked if anyone was aware of the number of trees transplanted from construction sites to City property, over the last ten(10) years. Continuing, Deputy Mayor Cannon suggested that during the early stages of development of a project, that any of the larger trees that could be transplanted, would be transplanted to City parks or other lands. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL I.2019 PAGE 7 OF 14 Discussion followed on either buying equipment to do such transplanting, a cost-share arrangement, or hiring a company if needed. Commissioner Kendrick thought that in such a case, the City should work with an Arborist on logistics, to which Mayor Lacey agreed with the need for expert advice. Commissioner Johnson suggested the City definitely discourage clear-cutting, and to especially not allow a Developer to clear-cut right up to a nature preserve or trail area. Furthermore, Commissioner Kendrick mentioned that with the installation of underground utilities, anything near where any underground utilities would be installed, would need to be removed; so he would like to know on a fully wooded lot, what amount would typically be expected to be saved, before we set any rules. Commissioner Johnson recommended the City could set guidelines and that nature trails should be kept natural. Commissioner Johnson also thought that there was interest in softening the Blake Apartments site with landscaping, however, he did not really see any room for plantings and that this was a lesson learned. Deputy Mayor Cannon spoke of the Comprehensive Plan and the allure of Winter Springs which included tree canopy, eagles, and that the City should include this in the Comprehensive Plan as much as possible. Commissioner Kendrick asked if the City could find out how large of a tree could be planted, and noted he would like to see larger trees planted rather than twig-type trees, hoped to see crape myrtles along State Road 434 pruned as applicable, improving tree canopy, and that he would like to see a written plan with what was desired. Discussion followed on tree sizes and traffic accident concerns. Deputy Mayor Cannon then noted that on U.S. Highway 17/92 going into Maitland, he recalled seeing what he thought were decent size magnolia trees and wondered how such trees were planted on that highway, and inquired where in the City of Winter Springs could larger trees be planted. Manager Smith remarked, "If I have Consensus on that Mayor; we'll certainly move forward with that." Manager Smith then spoke of area roads and stated, "We'll look for opportunities to do that. Another point quickly, on the `stick' trees, we've already moved away from that." Next, Commissioner Johnson spoke of pine beetles damaging pine trees in the area with some trees needing to be removed. Commissioner Johnson then mentioned, "I think Mr. Kendrick is on the right track. I think we do have areas where we could really put an emphasis on planting these significant species that will help us support the wildlife and the habitat. But the pine trees, sadly I think are coming down so there will be a need for replanting." Mayor Lacey addressed the City Commission and commented, "A lot of discussion here. Tim (McClendon) started with his proposed changes that are forthcoming. Is there any specific direction you want to give to Staff or are you content to let them hear this discussion and incorporate that?" CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE 8 OF 14 Commissioner Kendrick remarked, "I just want to see— some sort of direction on potential planting sites of pushing the envelope on as large a tree indigenous population oak trees, not pine trees. Pine trees are fine but people can cut down pine trees and put them up, no matter what. There are no rules and regulations on those, but the shade trees, the oak trees on all of our right-of-ways, where can we put it, where can we plant the big ones, or as close to it as possible. Of course, we know how long it takes for them to grow." Continuing, Commissioner Kendrick added, "I just want to see designated planting sites, where we could try to establish canopy and show the citizens what we're doing with that money, and if you see a couple come down, well, this is what we're going to do to put more up." Deputy Mayor Cannon asked Attorney Garganese, "If we have a property owner that is willing to let the City plant an oak tree or something, maybe three feet (Y) over the property line in order to get it far enough back, is that something that we could do legally, with the consent of the property owner?" Attorney Garganese said, "Sure." Attorney Garganese added that the City Commission could authorize such a program. With further comments, Manager Smith noted, "We had a similar program a few year's back Deputy Mayor, and there were some challenges there, but that's something we can certainly dust off, if it's the will of this body." Continuing, Deputy Mayor Cannon remarked, "The long-standing challenges that we have is in the historic area of our City which is on the west side of town; and because of the way that highway was laid out so many years ago, the overall right-of-way to right-of-way line is much narrower. And so, perhaps that would be a good location for someone to enhance with some of these plantings and so forth." Deputy Mayor Cannon added, "Clearly, the right-of-way on the east side of town seems to be broader than it is on the west side of town and so that would be another area we might look at - that's an area of tower we need to spruce up." Manager Smith noted, "I heard Commissioner Johnson speak about preserving canopy along nature trails on Seminole County Trails; and heard Commissioner Kendrick speak about maybe we can create some type of map showing opportunity sites for increased forestation along our City roads, the ones we can and can't control; and then Tim (McClendon) also had some Staff initiated items that we wanted to bring forth for the Commission's consideration. Is that a decent summary of direction from this body going forward?" Mayor Lacey asked, "Everybody content?" Deputy Mayor Cannon stated, "Yes." No objections were voiced. Deputy Mayor Cannon said to Manager Smith, "What is your best estimate of timeframe for this process? I know there's a lot of things in play right now." Manager Smith mentioned that much work was going on at the present time and added, "If I could just say, as soon as possible and in short order." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE 9 OF 14 REGULAR 502. Community Development Department REQUEST: The Community Development Department requests the City Commission to review and approve the community survey question list and provide alternative questions as deemed necessary.. Mr. McClendon spoke of a past discussion about surveys and referenced five (5) proposed questions which were being suggested. A dram survey was then shown to the Mayor and the City Commission. Comments followed on the availability of the survey, planned marketing efforts, and security parameters. Commissioner Kendrick pointed out, "One thing that I wanted to make sure was to make it flan and interactive - to ask people, `What do they want to seer `What specificallyT `Give us some specifics.' `Do you have any specific retailers you want to seeY' l= Deputy Mayor Cannon suggested this be postponed as he wanted to review the questions first. Manager Smith agreed. Continuing the discussion, Deputy Mayor Cannon stated, "The other thing is, I agree we need some open ended ideas and phrasing it like, `In other communities that you've driven through or lived in, are there some aspects that you wish could be incorporated here?' Something open ended and also ask them about types of employers, types of retail businesses, types of restaurants. I think we need to include employers in that." Manager Smith mentioned that ranking questions was helpful. Deputy Mayor Cannon agreed and suggested, "4n a scale of 1 to 5, how important is this to you?" Furthermore, Deputy Mayor Cannon added, "We do need to ask them about, `How long do they think is an unreasonable commute to a jobT Have a ranking there. For example, `Would you like to have more employers closer in the City so that your commute time is reducedT And also have a breakdown on different types of employment opportunities in the City and then of course, different types of businesses, whether it's healthcare, whether it's different kinds of restaurants/food/retail. All of that as well." Manager Smith noted, "Maybe we could bring that back to you all. If anyone has anything tonight Mayor, I would ask if there were any of these, let's call them the open-ended questions." Manager Smith added, "Certainly, we're going to bring this back and give you all another opportunity." Commissioner Kendrick pointed out, "I want to see specifically— `What kind of retailers or employers— destinations, would you like to see'?" Brief comments followed on data, rankings, and past Visioning sessions. Commissioner Johnson noted that the City of Longwood had hired the Gibbs Planning Group and spoke of their data and research. Commissioner Johnson shared a document related to the Gibbs Planning Group. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE 14 OF 14 Continuing, Commissioner Johnson thought the City also needed to hire an outside organization to provide an analysis, and offer recommendations related to which retailersibusinesses should be considered for the City of Winter Springs, and thought that Staff should get with the City of Longwood regarding this study by the Gibbs Planning Group. Commissioner Johnson suggested that this should come back as an Agenda Item at a future meeting. Deputy Mayor Cannon nodded. Commissioner Jean Hovey asked if Commissioner Johnson envisioned this as part of the Visioning process. Commissioner Johnson noted that a similar study would probably be completed a number of months beyond the expected date of any proposed Visioning sessions. Commissioner Hovey then suggested that if this did come back as an Agenda Item, that associated costs would be included. Commissioner Johnson agreed and remarked, "Yes." Regarding survey questions, Commissioner Hovey recommended, "Maybe we could phrase it something like, `If money/times/size, etc. were no object, what would you like to see in the City of Winter Springs?' That covers all of it. We all want more retail but "Do you want to see doctor's offices, clothing stores,big box stores, little box stores - what do we want to see in the City of Winter Springs?" Commissioner Kendrick stated, "I agree with you." With further remarks, Commissioner Kendrick referred to Commissioner Johnson's suggestion and thought it was great. Further, Commissioner Kendrick noted, "I think it should come back on a future Agenda Item and it can run like you said, it might take a little time to set up. It can run concurrent with what we're talking about doing and it would be great to see the results of everything that we're planning and probably in short order, in the next six (6)months or so, with everything that we're talking about." Deputy Mayor Cannon pointed out, "We had some discussions earlier on and I've had many discussions. I think we should engage a firm to do a study such as Longwood. Longwood focused on retail but i do think we should also include in that study like professions and employers. We can't cover everything and I think we need to do that sooner rather than later." Continuing, Deputy Mayor Cannon added, "This is where we bring in the realities - kind of a reality check for us where they can tell us this is the pallet of what is a realistic expectation for a bedroom community like Winter Springs, and this is not. So, my thought is that we hold off on pushing out that survey until we get some input from somebody like this group because it brings us into a preliminary focus, and a realistic primary focus; and then solicit from that point, what's realistic, because as we've all discussed up here, it is fine for us to say, `Well, we want more of this or that' but if economics -- if it is not going to happen, if it's not realistic economically, it's not realistic, because of the way our existing traffic and roadways and the physical layout of the lake on the north side of the City." Deputy Mayor Cannon then pointed out the economics and market viability that such a study would provide the City Commission with real world marketability, which would help guide any survey that might be issued. Further remarks followed on the Gibbs Planning Group. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE I l OF 14 Commissioner Kendrick pointed out, "1 see value in running the two (2) concurrent; the survey as well as what Commissioner Johnson has said with hiring the professional outsourcing to understand a market and this is why. I don't see that the survey would and I don't want to use the word `bias' - I wouldn't want - it to filter the professional results but professional results might put a filter on the survey from our citizens; because now they see what a professional organization carne back with and maybe it cuts down on the expression of what they want to talk about." Furthermore, Commissioner Kendrick noted, "I would love to hear them both and then marry the two EA (2). 1 don't want to take the ideas out of our citizens' heads, that because maybe they misread the survey or not the survey but they misread the report that Commissioner Johnson was talking about." PIG Commissioner Kendrick added, "I want them to say this is what we want or this is what a professional organization has said, now let us marry the two (2). That is the only thing that I see. 1 see value in concurrency." Deputy Mayor Cannon commented, "I guess there is something to be said for that; I see your perspective." Referencing the proposed survey, Deputy Mayor Cannon mentioned that he wanted to make sure the survey only allowed for one (1) address to Vote only once and he was not sure an address was secure enough; and then suggested perhaps having Driver's Licenses and an address for proof of who was taking the survey; and further, Deputy Mayor Cannon also suggested having Voters Registration numbers for verification. Commissioner Hovey thought that City Utility account numbers might help substantiate who was taking a survey. Mayor Lacey asked Attorney Garganese if he was agreeable to the City asking for City Utility account numbers to which Attorney Garganese said he did not see any issue with using such that information. Regarding apartments, Mr. Shawn Boyle, Director, Finance and Administrative Services Department stated, "Most of our apartment complexes are what we call `master metered' and they don't have account numbers. They have one (1) master account number so you wouldn't get individual feedback from them." Deputy Mayor Cannon then remarked, "But by going with the water meter, that would also pick up businesses which is important too; because I want to hear from the businesses." Continuing the discussion, Deputy Mayor Cannon noted that he was in favor of Commissioner Hovey's idea of using City Utility account information. Further remarks. Mr. Ed DeJesus, IT Manager, Finance and Administrative Services Department spoke of email addresses, authentication, ensuring privacy while collecting data, telephone calls, and possibilities versus probabilities of security breaches. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2019 PAGE 12 OF 14 Deputy Mayor Cannon suggested that the City make it clear that only one (1) survey could be submitted and added that he was not in favor of telephone calls to which other Members of the City Commission agreed. Mayor Lacey then said to Manager Smith, "Are you good?" Manager Snaith responded, "I think so Mayor." PUBLIC INPUT Mayor Lacey opened "Public Input". Mr. Kevin McCann, 1109 Pheasant Circle, Winter Springs, Florida: commended the efforts being made on the proposed survey and asked if City Utility bills would not readily be accessible to the general public and hoped the City Commission would take the security of such a survey very seriously in order to obtain accurate information. Referencing the Tuscawilla Homeowners Association (THOA), Mr. McCann spoke of large commercial waste dumpster and port-a-lets in the front yards of homeowner's properties for a long period of time and asked that this matter be considered. Deputy Mayor Cannon mentioned to Mr. McClendon about the Ordinance he had distributed and suggested that if there was a period of construction inactivity on a property, then waste containers and such should be removed. Deputy Mayor Cannon hoped that Staff could include this in building regulations. Attorney Garganese said he could include related language. With further discussion, Commissioner Johnson also agreed that this be included and commented about blue tarps on roofs being visible for extended periods of time and wondered if this could be addressed similarly. Commissioner Kendrick noted, "In all of our discussions, I don't think we were limiting this to commercial. I think we all are in agreement that residential is certainly part of this." Deputy Mayor Cannon stated, "Yes.!9 Commissioner Kendrick added, "This is certainly part of that of what I believe Deputy Mayor Cannon passed out, the 105.19 (Contractor/owner responsibility). I believe this can certainly be incorporated when we marry this with our own Ordinance to have timelines, simple timelines and responsibility timelines; and that is not onerous, it is not unreasonable whatsoever. And I think that will curtail a lot of these problems." Deputy Mayor Cannon suggested to Attorney Garganese, "There should be some timelines." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP-APRIL 1,2419 PAGE 13 OF 14 Discussion continued on tarps and also boards on broken windows. Commissioner Kendrick pointed out that regarding tarps, "There might be a preemption clause with the State." Comments continued on tarps and that there did not seem to be any communication with the City, permit requirements, nor tracking methods and these would be helpful. Commissioner Kendrick added that he had not seen any Ordinances related to tarps. Manager Smith stated, "Give us an opportunity at Staff to look into that." Mayor Lacey pointed out, "There is a clear Consensus on that." Ms. Gina Shafer, Winter Springs, Florida: mentioned she had seen screening and signage on projects in the City of Winter Park, referenced the Blake Apartments, and suggested that while anything was being built along Michael Blake Boulevard, that such projects should be maintained and she thought screening would be a positive idea. Ms. Shafer agreed with Commissioner Johnson's comments on adding bushes or trees near trails, especially near the Cross Seminole Trail behind the Blake apartments. Further remarks. Mr. Ryan Stahl, 630 South Maitland Avenue, Suite 100, Maitland, Florida; spoke of the Workshop and that he thought it would have been more of a round-table discussion, complimented the City Commission on the proposed survey, referenced comments made about the Gibbs Planning Group and that they were a great company. Mr. Stahl did note that four (4) local experts had attended tonight's Workshop and suggested the City Commission reach out to local experts for assistance. Mayor Lacey closed "Public Input". In other City related business, Commissioner Hovey spoke highly of departing Chief of Police Kevin Brunelle, Police Department and offered her appreciation. Commissioner Hovey then complimented Manager Smith on his efforts as City Manager. Next, Commissioner Kendrick echoed Commissioner Hovey's remarks about Chief Brunelle and Manager Smith. Commissioner Kendrick then referenced what Mr. Stahl had mentioned and spoke of the importance of input from residents, outside professionals, as well as businesses. Continuing, Commissioner Johnson offered his thanks to Manager Smith, then referenced a situation that involved Chief Brunelle and pointed out how helpful Chief Brunelle and his staff had been when they had handled a difficult situation. Deputy Mayor Cannon also mentioned a previous difficult occurrence that Chief Brunelle was able to control. Continuing with his comments, Deputy Mayor Cannon shared his sincere gratitude and thanks to Manager Smith. Lastly, Mayor Lacey complimented Chief Brunelle on his service and friendship over the past ten (10) years; and spoke of Manager Smith leaving. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION WORKSHOP--APRIL 1,2019 PAGE 14 OF 14 ADJOURNMENT Mayor Lacey adjourned the Workshop at 8:22 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 2019 City Commission Regular Meeting.