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HomeMy WebLinkAbout2019 04 22 Consent 300 - Acceptance of the 2018 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant CONSENT AGENDA ITEM 300 .- 1959 CITY COMMISSION AGENDA I APRIL 22, 2019 1 REGULAR MEETING TITLE Acceptance of the 2018 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant SUMMARY In November 2018, the Police Department was notified that the agency was selected to receive a grant award through the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance for$17,333.00. The Police Department chose to use this money to retrofit the police vehicle with better gun/rifle locks. Over the past several years, law enforcement officers have seen an increase in their police vehicles being burglarized by criminals to steal tactical equipment. With the rise in active shooter situations, law enforcement agencies have had to equip officers with rifles, heavy ballistic vests, helmets, and complex medical kits. This equipment has to be quickly available for immediate response and keeping it all secure poses inherent challenges. With rifles being the most targeted item by thieves, finding a rifle rack lock that is quick, secure, and cannot be compromised in a short amount of time is paramount. The implementation of these specialized rifle locks it keeps them secure and accessible. Currently, the City does not have the funds budgeted to retrofit the current fleet and is in need of this grant. The Police Department received notice from the FDLE Office of Criminal Justice Grants that the grant was awarded and available immediately and closes 9/30/19. Attachment A Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Subgrant Recipient Organization Name: City of Winter Springs County: Seminole Chief Official Name: Charles Lacey Title: Mayor Address: 1126 East State Road 434 City: Winter Springs State: FL Zip: 32708 Phone: 407-327-5956 Ext: Fax: Email: clacey@winterspringsfl.org Chief Financial Officer Name: Shawn Boyle Title: Finance and Administrative Services Director Address: 1126 East State Road 434 City: Winter Springs State: FL Zip: 32708 Phone: 407-327-5960 Ext: Fax: Email: sboyle@winterspringsfl.org Application Ref#2018-JAGC-3316 Section#1 Page 1 of 2 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Implementing Agency Organization Name: Winter Springs Police Department County: Seminole Chief Official Name: Kevin Brunelle Title: Chief Address: 300 North Moss Road City: Winter Springs State: FL Zip: 32708-2510 Phone: 407-327-1000 Ext: 400 Fax: Email: kbrunelle@winterspringsfl.org Project Director Name: Doug Seely Title: Lieutenant Address: 300 North Moss Road City: Winter Springs State: FL Zip: 32708 Phone: 407-327-1000 Ext: 457 Fax: 407-327-6652 Email: DSeely@winterspringsfl.org Application Ref#2018-JAGC-3316 Section#1 Page 2 of 2 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Project Information Project Title: VEHICLE GUN LOCK PROGRAM Subgrant Recipient: City of Winter Springs Implementing Agency: Winter Springs Police Department Project Start Date: 10/1/2018 End Date: 9/30/2019 Problem Identification Over the past several years, law enforcement officers have seen an increase in their police vehicles being burglarized by criminals to steal the tactical equipment. With the rise in active shooter situations, law enforcement agencies have had to equip officers with rifles, heavy ballistic vests, helmets, and complex medical kits. This equipment has to be quickly available for immediate response and keeping it all secure poses inherent challenges. Most police departments, including ours, have strict policies in place governing the storage of such equipment but solid locking systems add an extra layer of protection. With rifles being the most targeted item by thieves, finding a rifle rack lock that is quick, secure, and cannot be compromised in a short amount of time is paramount. There are many rifle racks on the market and most have shown flaws in their security by either being easily picked, the wires being cut and shorted out compromising the locking mechanism, the use of universal keys to open them, or the rifles being taken apart while in the rack to bypass it. Currently, the City does not have the funds budgeted to retrofit the current fleet and is in need of this grant. Project Summary (Scope of Work) The Winter Springs Police Department would utilize these grant funds to purchase new vehicle gun locks to better secure the rifles. With the implementation of these new proposed gun locks, all of the issues will be resolved. The change is necessary to keep the weapons accessible to the officers and not allowing criminals to steal them endangering the public. These devices would be immediately installed as the vehicles come in for service. Within a three month period all affected vehicles would be changed over. Training on the new locks would be immediately done upon the officer receiving the vehicle back into their possession. Documentation of deliverables must be maintained by the sub-recipient and/or implementing agency and made available for monitoring. Example documentation for the purchase of items and services include, but are not limited to procurement records (including quotes, competitive solicitation/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices and proof of payment, etc. Deliverables will be completed in accordance with the contractual agreement(s) between the subrecipient(s) and their vendor/provider. Minimum performance required for drawdown of funds includes the completion of at least one activity described above as attested to on the financial expenditure report. All activities discussed in the scope of work or project deliverables are for the equipment to be purchased for this project. Application Ref#2018-JAGC-3316 Section#2 Page 1 of 3 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Application Ref#2018-JAGC-3316 Section#2 Page 2 of 3 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 2 Question: What is the name of the jurisdiction(s)your agency provides service to. (e.g., City of Miami, Orange County, State of Florida) Answer: City of Winter Springs, Seminole County, State of Florida Question: What is the address of the location being used to provide services for this project? Answer: 300 N. Moss Road, Winter Springs, Florida, 32708+2510 Question: Describe your agency. (e.g., non-profit, community based, government) Answer: Government Question: Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer: Yes Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriff's office, indicate the sheriff's office's threshold instead. Answer: $1,000 for an individual item. Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from the U.S. Department of Justice? Answer: No Question: Does the implementing agency receive a single grant in the amount of$750,000 or more from the U.S. Department of Justice? Answer: No Question: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? Answer: No Question: If you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee)through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N/A. Answer: No Question: What is the combined population of the jurisdiction(s)your agency provides services to (according to the 2010 census)? Answer: 32282 Application Ref#2018-JAGC-3316 Section#2 Page 3 of 3 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Performance Info: Performance Reporting Frequency: Quarterly Prime Purpose Area: 01 - Law Enforcement (Includes Task Forces) State Purpose Area: 1 G - General Questions Objectives and Measures Objective: General Questions- General Questions for All Recipients Measure: General 01 Will your organization be using the crimesolutions.gov website during the grant period regardless of JAG funding? Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal: No Measure: General 02 Will your organization be using the The National Training and Technical Assistance Center(NTTAC) during the grant period, regardless of JAG funding? The NTTAC serves as BJA's training and technical assistance center. You can find resources, tools, webinars, and TTA support on a variety of criminal justice issues and initiatives. Goal: No Measure: General 03 Will your organization be using the NCJP.org website during the grant period, regardless of JAG funding? NCJP.org contains resources to support strategic planning, program development, and implementation of evidence-based policy and practice. Goal: No Measure: General 04 Will your organization be using the Evidence-Based Policing Matrix during the grant period regardless of JAG funding? The Evidence-Based Policing Matrix provides information on evidence-based practices for law enforcement. Goal: No Measure: General 05 Will your organization be using the What Works in Reentry Clearinghouse during the grant period regardless of JAG funding? The clearinghouse provides research on the effectiveness of reentry programs and practices. Goal: No Measure: General 06 Application Ref#2018-JAGC-3316 Section#3 Page 1 of 4 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Will your organization be using Research to Practice during the grant period regardless of JAG funding? Research to Practice promotes the dissemination of research on drug courts to practitioners and policymakers. Goal: No Measure: General 07 Will your organization be using any other resources during the grant period regardless of JAG funding? If yes, please describe them. Goal: No Measure: General 08 During the grant period, will your agency conduct or sponsor(with or without JAG funds) a survey or focus group of citizens on any of the following topics? Enter all that apply from the following list: Public satisfaction with police services; public satisfaction with prosecution services; public satisfaction with public defender/indigent defense services; public satisfaction with courts; public perceptions of crime/disorder problems; personal crime experiences of citizens; none of the above; unsure/don't know. Goal: Public satisfaction with police services Measure: General 09 During the grant period, which of the following community activities will your organization be involved in, with or without JAG funds and how often will they each occur(yearly, monthly, etc.)? Choose from the following list: Hosting community meetings; attending community meetings; distributing a newsletter, e-mail, or other bulletin; attending community events; conducting social media activities; conducting outreach to minority populations; other(please describe) Goal: Hosting community meetings-monthly, attending community meetings-monthly, distributing a newsletter-monthly, e-mail-monthly, other bulletins-monthly, and attending community events-monthly Measure: General 10 Law Enforcement Agencies ONLY: In which of the following ways has your agency fostered community involvement in the last year? Enter all that apply from the following list: Citizen Review Board or other review board with citizen representation, Citizen's Police Academy, Internships for university or high school students, Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12 school programs, Youth Athletic Programs, Other(please Describe), None of the above, Unsure/Don't know. Goal: Citizen Volunteer Program, Internships for College and High School, Auxiliary Police Officer program, Explorer Program, and summer event program. Application Ref#2018-JAGC-3316 Section#3 Page 2 of 4 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Citizen Volunteer Program, Internships for College and High School, Auxiliary Police Officer program, Explorer Program, and summer event program. Measure: General 11 Identify the goal(s) you hope to achieve with your funding. If you have multiple goals, describe each goal separately. Goal: To secure the rifles with a better locking system so that they cannot be taken by surreptitious means. Measure: General 12 Are the subrecipient and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Goal: Yes Measure: General 13 Describe any barriers you may encounter which may prevent you from achieving your identified goal(s). Goal: None Measure: General 14 Are you aware that the Office of Criminal Justice Grants encourages recipients to report on any noteworthy accomplishments, success stories, or program results that they would like to showcase? Goal: Yes Measure: General 11 b What major activities are planned for each of your goals listed in question 11? Goal: To purchase the locks, take out the old ones, and replace them with the new and more secure version. State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements Objectives and Measures Objective: Equipment- Questions for all recipients purchasing Equipment, Supplies, and Technology Enhancements. Measure: Equipment 1 Do the Subrecipient and Implementing agencies understand that they will be required to submit an itemized account of all items purchased during each reporting period as part of their performance reporting? Goal: Yes Application Ref#2018-JAGC-3316 Section#3 Page 3 of 4 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Application Ref#2018-JAGC-3316 Section#3 Page 4 of 4 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR/Vendor Number: 591026364 Budget: Budget Category Prime Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $17,535.00 $0.00 $17,535.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 --Totals -- $17,535.00 $0.00 $17,535.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI)? No Application Ref#2018-JAGC-3316 Section#4 Page 1 of 3 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Budget Narrative: Expenses: - (32) BLAC-RAC 1082 gun locks (Each $552.50)Total of$17,680.00 - Shipping and Handling ($174.00) - 3 yr MFG warranty, 1 yr vendor warranty, total 4yr warranty (No extra cost) - Installation cost ($0)will be done by city mechanics -Training cost ($0)will be done by supervisors Expense Total: ($17,854) The City of Winter Springs will be responsible for any overages. Application Ref#2018-JAGC-3316 Section#4 Page 2 of 3 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? Answer: No Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the method of procurement for those items? (e.g., competitive bid, sole source, state term contract) Answer: Sole Source Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval. Answer: N/A Question: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved. Answer: N/A Application Ref#2018-JAGC-3316 Section#4 Page 3 of 3 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section 5: Standard Conditions Insert Standard Conditions Page here. Application Ref#2018-JAGC-3316 Section#5 Page 1 of 1 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of Florida Department of Law Enforcement Office of Criminal Justice Grants Signature: Typed Name and Title: Date: Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) Typed Name of Subgrant Recipient: Signature: Typed Name and Title: Date: Implementing Agency Official, Administrator or Designated Representative Typed Name of Implementing Agency: Signature: Typed Name and Title: Date: Application Ref#2018-JAGC-3316 Section#6 Page 1 of 1 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Insert Certifications and Authorizations here. Application Ref#2018-JAGC-3316 Section#7 Page 1 of 1 Contract# 2019-JAGC-SEMI-5-N2- Rule Reference 11D-9.006 OCJG-005(rev.October 2005)