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HomeMy WebLinkAbout2020 08 10 Regular 501 - Establishment of Veteran and Veteran Family Advisory Committee • REGULAR AGENDA ITEM 501 ,n m=ared CITY COMMISSION AGENDA I AUGUST 10, 2020 REGULAR MEETING 1959 TITLE Establishment of Veteran and Veteran Family Advisory Committee SUMMARY At the February 10, 2020 City Commission meeting, the City Commission discussed the creation of a Veteran and Veteran Family Advisory Committee and requested Staff to research and compile a plan for the establishment of the committee. Staff assembled the following information based on other municipalities' Veteran Councils for the proposed Winter Springs Veteran and Veteran Family Advisory Committee for the City Commission. This information is reflected in Resolution 2020-22. Purpose The purpose of the Winter Springs Veteran and Veteran Family Advisory Committee would be to advise and make appropriate recommendations to the City Commission regarding matters affecting local veterans and their families and, specifically, ways to encourage meaningful veteran participation in city events, such as the Celebration of Freedom, Veteran's Day Tribute, Winter Wonderland, and Hometown Harvest. Membership The Winter Springs Veteran and Veteran Family Advisory Committee shall consist of no more than seven (7) and no fewer than five (5) members, who shall be residents of Winter Springs. In addition, each member must be either (1) a veteran of the U.S. military who was discharged or released therefrom under conditions other than dishonorable; (2) an immediate family member of a veteran or deceased veteran; or (3) an officer or leader of a veteran organization based in Winter Springs. Meetings The Winter Springs Veteran and Veteran Family Advisory Committee shall meet at least quarterly. Meetings shall be coordinated and scheduled through the City Manager or his or her designee so as not to conflict with other City meetings or overburden limited City resources. 801 RECOMMENDATION Staff recommends the City Commission review and discuss Resolution 2020- 22 to establish the Winter Springs Veteran and Veteran Family Advisory Committee and to approve or provide further direction. 802 RESOLUTION NO. 2020-22 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE CITY OF WINTER SPRINGS VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS,the City is granted the authority,under Section 2(b),Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS,the City Commission desires to encourage and facilitate the involvement of veterans and their families in the Winter Springs community and city events and,therefore, desires to create an ad-hoc City of Winter Springs Veteran and Veteran Family Advisory Committee to obtain input in matters of special interest to veterans and to encourage meaningful veteran participation in city events; and WHEREAS,the City Commission of the City of Winter Springs finds that this Resolution is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY,FLORIDA,AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby fully incorporated herein by this reference. Section 2. Creation of the Winter Springs Veteran and Veteran Family Advisory Committee. The City Commission hereby creates an ad-hoc Winter Springs Veteran and Veteran Family Advisory Committee to advise and make appropriate recommendations to the City Commission regarding matters affecting local veterans and their families and, specifically, ways to encourage meaningful veteran participation in city events, such as the Celebration of Freedom, Veteran's Day Tribute,Winter Wonderland, and Hometown Harvest. The Winter Springs Veteran and Veteran Family Advisory Committee shall be an advisory committee only and shall not have any final decision making authority. Section 3. Composition of the Winter Springs Veteran and Veteran Family Advisory Committee. The Winter Springs Veteran and Veteran Family Advisory Committee shall consist of no more than seven (7) and no fewer than five (5)members,who shall be residents of the City as defined in Section 2-41 of the City Code. In addition, each member must be either(1)a veteran of the U.S. military who was discharged or released therefrom under conditions other than City of Winter Springs Resolution No. 2020-22 Page 1 of 3 803 dishonorable; (2) an immediate family member of a veteran or deceased veteran; or(3) an officer or leader of a veteran organization based in Winter Springs. Section 4. Appointment and Term of Members. Appointment of members, term length, vacancies, and removal of members of the Winter Springs Veteran and Veteran Family Advisory Committee shall be governed by Section 2-41of the City Code. No alternates shall be appointed. Prior to appointment, each applicant shall be required to complete an application as prescribed by the City Commission or City Manager. Upon appointment, each member of the Winter Springs Veteran and Veteran Family Advisory Committee shall serve at the pleasure of the City Commission and may be summarily removed at any time with and without cause. Each member of the Winter Springs Veteran and Veteran Family Advisory Committee shall serve without compensation. Section 5. Winter Springs Veteran and Veteran Family Advisory Committee Meetings. Meetings of the Winter Springs Veteran and Veteran Family Advisory Committee shall be duly- noticed, public meetings which shall be open to the public. The Winter Springs Veteran and Veteran Family Advisory Committee shall meet at least quarterly. Meetings shall be coordinated and scheduled through the City Manager or his or her designee so as not to conflict with other City meetings or overburden limited City resources. A portion of each meeting will be reserved for taking public input relevant to issues being considered during the meeting or matters of special interest to Winter Springs veterans. The agendas, minutes and a record of the proceedings and recommendations of the Winter Springs Veteran and Veteran Family Advisory Committee shall be kept and filed with the City Clerk in the same manner as those kept and filed for the City Commission. The first order of business for the Winter Springs Veteran and Veteran Family Advisory Committee shall be to elect a chairperson and deputy chairperson. The chairperson shall be responsible for running the meetings, which may be conducted informally. In the absence of the chairperson, the deputy chairperson shall run the meetings. A majority of the members of the Winter Springs Veteran and Veteran Family Advisory Committee shall constitute a quorum. The Winter Springs Veteran and Veteran Family Advisory Committee shall act by consensus to the extent possible, but if consensus cannot be reasonably reached, then the Committee may act by majority vote. However, the Winter Springs Veteran and Veteran Family Advisory Committee may reference and explain minority opinions/positions which obtained the vote of at least two (2) members of the Committee in any recommendation made to the City Commission. Section 6. Staff Resources. The Marketing and Events Manager, through the City Manager, shall serve as staff liaisons to the Winter Springs Veteran and Veteran Family Advisory Committee. The City Clerk's office shall provide administrative assistance to the Winter Springs Veteran and Veteran Family Advisory Committee and shall be responsible for noticing meetings, preparing minutes, and archiving public records. Section 7. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions adopted by the City Commission, or parts of prior resolutions in conflict herewith, are hereby repealed to the extent of the conflict. City of Winter Springs Resolution No. 2020-22 Page 2 of 3 804 Section 8. Severability. If any section, subsection, sentence, clause,phrase,word, or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 9. Effective date. This Resolution shall take effect upon adoption. DONE AND ADOPTED in regular session of the City Commission of the City of Winter Springs, Florida, this day of August, 2020. CHARLES LACEY, Mayor ATTEST: CHRISTIAN GOWAN,Interim City Clerk Approved as to legal form and sufficiency for the City of Winter Springs only: ANTHONY A. GARGANESE, City Attorney City of Winter Springs Resolution No. 2020-22 Page 3 of 3 805