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Home My WebLink About2020 05 11 Consent 303 - Emergency Mobile Generator • CONSENT AGENDA ITEM 303 noora=a CITY COMMISSION AGENDA I MAY 11, 2020 1959 REGULAR MEETING TITLE Emergency Mobile Generator SUMMARY There is a current need for an Emergency Mobile Generator. There are two specific reasons for this Generator. One is to be on standby during Hurricane Season to provide power to the Senior Center. The Senior Center is used to house Police during this time. All necessary facilities are located there to meet their needs, including a full kitchen, A/C and sleeping facilities. The second purpose is for it to be available outside of Hurricane Season for use on City Lift stations that may go down during electrical outages. This increases the City's ability to respond during emergency failures. RECOMMENDATION Staff recommends the City Commission approve the purchase of a Mobile Emergency Generator From Ring Power, Inc. utilizing the Florida Sheriff's Association Contract BID #: FSA19-VEH17.0 in the amount of $115,789.29, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. Funding to come from the General Fund via positive expenditure variances (inter-departmental budget transfer). Brooksville Daytona Beach Gainesville Jacksonville Lake City Ring Power` 352-796-4978 386-947-3363 352-371-9983 904-737-7730 386-755-3997 Mulberry Ocala Orlando Palm Bay Perry 863-425-4951 352-732-2800 407-855-6195 321-952-3001 850-584-2800 Pompano Beach Sarasota Tallahassee Tampa Tarpon Springs 854-977-5010 941-753-7535 850-562-2121 813-671-3700 727-938-1515 Quote#:RB20-218 Date 05.04.20 Quote Per Florida Sheriffs Association,Florida Association of Counties&Florida Fire Chiefs'Association Quote Prepared for: City of Winter Springs.Reference 2020 Mobile Unit Lead Time:Existing Caterpillar Inventory available.Subiect to Prior Sale. Purchase Factory Units:23-25 Weeks Upon Receipt of Firm Purchase Order.Ring Power Attn: Len Hartman. Lhar tman@Q winterspringsfl.Org Shall Utilize Existing Or Upcoming Caterpillar Inventory Builds If Possible to Reduce Lead Time (1)NEW CATERPILLAR C7.1 DIESEL GENERATOR CONTRACT DETAILS FLORIDA SHERIFF'S ASSOC.,FLORIDA ASSOC. OF COUNTIES&FLORIDA FIRE CHIEFS'ASSOCIATION BID#:FSA19-VEH17.0 Heavy Trucks&Equipment SPECIFICATION#:SPECIFICATION#79 500 KW Mobile Generator Package EFFECTIVE:OCTOBER 1,2019 THROUGH SEPTEMBER 03,2020 BASE GENERATOR CONTRACT PRICING(SPEC#76) Description Contract Order Number Price Item 126-Caterpillar,XQ 570,500 KW Mobile Generator Package with Options BASE BID $303,381.00 DOWNGRADE TO XQ230 BM 200 Caterpillar Diesel Generator with Trailer&Steel XQ230BM -$184,886.00 Sound Attenuated Enclosure,&Electric Brakes.Start Up Commissioning Included In Base Contract. BASE CONTRACT $118,495.00 PRICING CONTRACT OPTIONS(SPEC#79) Description Order Number List Price No Caterpillar Factory Non Specified Options Provided. NON SPECIFIED OPTIONS SUB TOTAL $0.00 LESS SHERIFF'S 10%CONTRACT DISCOUNT NON-SPECIFIED CONTRACT OPTIONS,SALES PRICE $0.00 Accessories Or Supporting Services Specify Cost Plus 15%Reference FSA Contract Specification#76 Description Order Number Price Ring Power to Provide all Time&Material Required to Configure Voltage Selector $2,000+15% $2,352.94 System to Supply Customer Required Voltage(240V Delta High Leg,&480V 3PH) Includes All Necessary Updates to Wiring&Sensing Controls ACCESSORIES SALES PRICE $2,352.94 TOTAL SALES PRICE PER CONTRACT $120,847.94 ONE TIME RING POWER PREFERRED GOVERNMENTAL PARTNER ADDITIONAL DISCOUNT -$5,058.65 TOTAL INVOICING AMOUNT PER UNIT $115,789.29 TOTAL INVOICING AMOUNT QUANTITY ONE(1)UNIT $115,789.29 F.O.B./TERMS Delivered to customer site,net due 30 days,Standard new machine warranty applies.Connection Cables Provided By Others. SEE PG 3 FOR NOTES Brooksville Daytona Beach Gainesville Jacksonville Lake City Ring Power` 352-796-4978 386-947-3363 352-371-9983 904-737-7730 386-755-3997 Mulberry Ocala Orlando Palm Bay Perry 863-425-4951 352-732-2800 407-855-6195 321-952-3001 850-584-2800 Pompano Beach Sarasota Tallahassee Tampa Tarpon Springs 854-977-5010 941-753-7535 850-562-2121 813-671-3700 727-938-1515 PLEASE REVIEW NOTES CAREFULLY: 1. Ring Power is Quoting To Intent Of Customer Request. No Specification or Engineered Plans Provided Or Reviewed. 2. The Above Price Includes Start-Up, Testing,And Customer Training (During Normal Business Hours, Monday- Friday, 8 Am-4pm). 3. Approved Submittals Are Required Prior To The Ordering Of Equipment Unless Written Approval of Order Without Submittals Is Received From the Customer 4. Ring Power Will Be Supplying Equipment As Described In The Attached Documentation. 5. Coordination Studies Are Not Included In This Proposal Unless It Appears As A Line Item In The Body Of The Quotation And Should Be Not Assumed As Provided. Thank You For Considering Ring Power Systems For Your Generator Needs X &C,- gem,- Rainer Berry Ring Power Corporation Electric Power Generation Sales (904)679-9706 Cell Ring Power appreciates the opportunity to assist with the above quote per the Florida Sheriff s Association,Florida Association of Counties and the Florida Fire Chiefs'Association Contract. We look forward to serving your equipment needs throughout the future.