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HomeMy WebLinkAbout2020 04 13 Consent 305 - Police Program Formalization and Procedure CONSENT AGENDA ITEM 305 19s$ CITY COMMISSION AGENDA I APPIL13, 2020 REGULAR MEETING TITLE Police Program Formalization and Procedure SUMMARY Historically, the Police Department has offered three vital programs in service to theyouth of our community. Namely, Shop With a Cop,Youth Outreach and Police Explorers. The Shop With a Cop program affords under-privileged and at-riskyouth to shop with a Winter Springs' police officer at the holiday season. The Youth Outreach Program provides backpacks and school supplies to Winter Springs' students. The Police Explorers Program provides an opportunity for young people interested in becoming law enforcement officers to have hands-on experience and training with Winter Springs' Police Officers and to engage in the City's community events. These programs foster positive relationships between the officers, the youth of our community and their families and these Resolutions serve to formally recognize and establish these programs as official programs of City of Winter Springs. Additionally, because both in-kind and monetary donations are received just prior and up to the start of program events, requiring such donations to be accepted at public meetings lacks practicality; especiallysince Commission meeting frequency may not reasonably accommodate the program's scheduling requirements.This is particularly problematic during holidays. Through these resolutions, the Commission would authorize the City Manager to accept such donations on behalf of the City without prior acceptance at a City Commission meeting and to prepare and execute any and all necessary administrative policies and procedures to operate and implement the programs. Receipt of in-kind and monetary donations would still be reported to the Commission, at a minimum, through the mid-year and final budget amendments. RECOMMENDATION Staff recommends the City Commission approve Resolutions 2020-03,2020-04 and 2020-05. RESOLUTION NO. 2020-03 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE CITY OF WINTER SPRINGS SHOP WITH A COP PROGRAM; DECLARING A PUBLIC PURPOSE FOR THE PROGRAM; ESTABLISHING A PROCEDURE FOR ACCEPTING DONATIONS FOR THE PROGRAM; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS,the City is granted the authority,under Section 2(b),Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City of Winter Springs Police Department has historically hosted the Shop With A Cop Program to select under-privileged and at-risk youth to,just prior to the holiday season, shop with a Winter Springs police officer at one of the local area stores to purchase gifts for themselves and members of their family; and WHEREAS, the City Commission of the City of Winter Springs desires to formally recognize and establish the Shop With A Cop Program to be offered by the Winter Springs Police Department; and WHEREAS, the City Commission of the City of Winter Springs finds that the services being offered through the Shop With A Cop Program and through this resolution serve a paramount public purpose and are in the best interests of the public health, safety, welfare, convenience, and morals of the citizens of Winter Springs; and WHEREAS,the City Commission of the City of Winter Springs finds that this Resolution is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby fully incorporated herein by this reference. Section 2. Establishment of the City of Winter Springs Shop With A Cop Program. The City Commission hereby formally recognizes and establishes the City of Winter Springs Shop With A Cop Program, which will allow selected under-privileged and at-risk youth to,just prior City of Winter Springs Resolution No. 2020-03 Page 1 of 3 to the holiday season, shop with a Winter Springs police officer at one of the local area stores to purchase gifts for themselves and members of their family. The City Manager and Police Chief are hereby authorized to prepare and execute any and all necessary administrative policies and procedures to operate and implement the Program. Section 3. City Commission Declaration of Public Purpose. The City Commission finds and declares that the services offered through the City of Winter Springs Shop With A Cop Program serve an important public purpose and include fun, safe, and wholesome programs and services for under-privileged and at-risk youth in the City and their families. These services enable Winter Springs families to joyfully celebrate the holiday season. In addition,the services provided by the City of Winter Springs Shop With A Cop Program allow the Winter Springs Police Department to foster positive relationships between youth and officers and their families. Section 4. Acceptance of Donations to the Shop With A Cop Program. The City Commission recognizes that, historically, in-kind and monetary donations to the City have been presented to the City Commission for acceptance. However,because donations are often received just prior and up to the start of Program events, the City Commission recognizes that requiring donations to be accepted at public meetings, which may not be scheduled frequently, especially during the holidays, would not be practical. Therefore, the City Commission hereby authorizes the City Manager to accept donations made to the City of Winter Springs Shop With A Cop Program without prior acceptance by the City Commission. Section 5. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions adopted by the City Commission, or parts of prior resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 6. Severability. If any section, subsection, sentence, clause,phrase,word, or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 7. Effective date. This Resolution shall take effect upon adoption. DONE AND ADOPTED in regular session of the City Commission of the City of Winter Springs, Florida, this day of March, 2020. CHARLES LACEY, Mayor ATTEST: CHRISTIAN GOWAN, Interim City Clerk City of Winter Springs Resolution No. 2020-03 Page 2 of 3 Approved as to legal form and sufficiency for the City of Winter Springs only: ANTHONY A. GARGANESE, City Attorney City of Winter Springs Resolution No. 2020-03 Page 3 of 3 RESOLUTION NO. 2020-04 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE CITY OF WINTER SPRINGS YOUTH OUTREACH PROGRAM; DECLARING A PUBLIC PURPOSE FOR THE PROGRAM; ESTABLISHING A PROCEDURE FOR ACCEPTING DONATIONS FOR THE PROGRAM; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS,the City is granted the authority,under Section 2(b),Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City of Winter Springs Police Department has historically hosted the Youth Outreach Program to provide backpacks and school supplies to children and their families in Winter Springs; and WHEREAS, the City Commission of the City of Winter Springs desires to formally recognize and establish the Youth Outreach Program to be offered by the Winter Springs Police Department; and WHEREAS, the City Commission of the City of Winter Springs finds that the services being offered through the Youth Outreach Program and through this resolution serve a paramount public purpose and are in the best interests of the public health, safety, welfare, convenience, and morals of the citizens of Winter Springs; and WHEREAS,the City Commission of the City of Winter Springs finds that this Resolution is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby fully incorporated herein by this reference. Section 2. Establishment of the City of Winter Springs Youth Outreach Program. The City Commission hereby formally recognizes and establishes the City of Winter Springs Youth Outreach Program,which will provide school supplies and backpacks to children and their families living in Winter Springs. The City Manager and Police Chief are hereby authorized to prepare and City of Winter Springs Resolution No. 2020-04 Page 1 of 3 execute any and all necessary administrative policies and procedures to operate and implement the Program. Section 3. City Commission Declaration of Public Purpose. The City Commission finds and declares that the services offered through the City of Winter Springs Youth Outreach Program serve the important public purpose of ensuring that Winter Springs youth and their families are school-ready and equipped to reach their fullest potential in their educational endeavors. In addition, the services provided by the City of Winter Springs Youth Outreach Program allow the Winter Springs Police Department to foster positive relationships between youth, their families, and officers. Section 4. Acceptance of Donations to the Youth Outreach Program. The City Commission recognizes that, historically, in-kind and monetary donations to the City have been presented to the City Commission for acceptance. However,because donations are often received just prior and up to the start of Program events, the City Commission recognizes that requiring donations to be accepted at public City Commission meetings, which may not be scheduled frequently, would not be practical. Therefore, the City Commission hereby authorizes the City Manager to accept donations made to the City of Winter Springs Youth Outreach Program without prior acceptance by the City Commission. Section 5. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions adopted by the City Commission, or parts of prior resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 6. Severability. If any section, subsection, sentence, clause,phrase,word, or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 7. Effective date. This Resolution shall take effect upon adoption. DONE AND ADOPTED in regular session of the City Commission of the City of Winter Springs, Florida, this day of March, 2020. CHARLES LACEY, Mayor ATTEST: CHRISTIAN GOWAN, Interim City Clerk Approved as to legal form and sufficiency for City of Winter Springs Resolution No. 2020-04 Page 2 of 3 the City of Winter Springs only: ANTHONY A. GARGANESE, City Attorney City of Winter Springs Resolution No. 2020-04 Page 3 of 3 RESOLUTION NO. 2020-05 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE CITY OF WINTER SPRINGS POLICE EXPLORERS PROGRAM; DECLARING A PUBLIC PURPOSE FOR THE PROGRAM; ESTABLISHING A PROCEDURE FOR ACCEPTING DONATIONS FOR THE PROGRAM; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS,the City is granted the authority,under Section 2(b),Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City of Winter Springs Police Department has historically hosted the Police Explorers Program to provide an opportunity for youth, ages 14-21, interested in becoming law enforcement officers to have hands-on experience and training with Winter Springs Police Officers and to engage in community service events in Winter Springs; and WHEREAS, the City Commission of the City of Winter Springs desires to formally recognize and establish the Police Explorers Program to be offered by the Winter Springs Police Department; and WHEREAS, the City Commission of the City of Winter Springs finds that the services being offered through the Police Explorers Program and through this resolution serve a paramount public purpose and are in the best interests of the public health, safety, welfare, convenience, and morals of the citizens of Winter Springs; and WHEREAS,the City Commission of the City of Winter Springs finds that this Resolution is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby fully incorporated herein by this reference. Section 2. Establishment of the City of Winter Springs Police Explorers Program. The City Commission hereby formally recognizes and establishes the City of Winter Springs Police Explorers Program, which will provide opportunities for youth, ages 14 through 21, interested in City of Winter Springs Resolution No. 2020-05 Page 1 of 3 law enforcement to have hands-on experience and training with Winter Springs Police Officers. The City Manager and Police Chief are hereby authorized to prepare and execute any and all necessary administrative policies and procedures to operate and implement the Program. Section 3. City Commission Declaration of Public Purpose. The City Commission finds and declares that the services offered through the City of Winter Springs Police Explorers Program serve the important public purpose of ensuring that Winter Springs youth expressing an interest in law enforcement be encouraged and supported by providing opportunities for ride-alongs, participating in the Explorer Academy,and participating in community service events. In addition, the services provided by the City of Winter Springs Police Explorers Program allow the Winter Springs Police Department to foster positive relationships between youth, their families, and officers. Section 4. Acceptance of Donations to the Police Explorers Program. The City Commission recognizes that, historically, in-kind and monetary donations to the City have been presented to the City Commission for acceptance. However,because donations are often received just prior and up to the start of Program events, the City Commission recognizes that requiring donations to be accepted at public City Commission meetings, which may not be scheduled frequently, would not be practical. Therefore, the City Commission hereby authorizes the City Manager to accept donations made to the City of Winter Springs Police Explorers Program without prior acceptance by the City Commission. Section 5. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions adopted by the City Commission, or parts of prior resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 6. Severability. If any section, subsection, sentence, clause,phrase,word, or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 7. Effective date. This Resolution shall take effect upon adoption. DONE AND ADOPTED in regular session of the City Commission of the City of Winter Springs, Florida, this day of March, 2020. CHARLES LACEY, Mayor ATTEST: CHRISTIAN GOWAN, Interim City Clerk City of Winter Springs Resolution No. 2020-05 Page 2 of 3 Approved as to legal form and sufficiency for the City of Winter Springs only: ANTHONY A. GARGANESE, City Attorney City of Winter Springs Resolution No. 2020-05 Page 3 of 3