HomeMy WebLinkAbout2020 03 09 Regular 500 - Resolution 2020-01 Establishing a Winter Springs Youth Council • REGULAR AGENDA ITEM 500
noom,a CITY COMMISSION AGENDA I MARCH 9, 2020
1959
REGULAR MEETING
TITLE
Resolution 2020-01 Establishing a Winter Springs Youth Council
SUMMARY
At the January 13, 2020 City Commission Meeting, the City Commission requested
Staff research and bring forth a resolution to create the Winter Springs Youth
Council (WSYC). This advisory committee would advise and make appropriate
recommendations to the City Commission regarding issues of special interest to
youthswithin the Cityand identifyand organize appropriate youth-led community
initiatives, programs or events.
The Youth Council would consist of no more than 12 and no fewer than 6 members.
Members must be:
1. a Cityof Winter Springs resident fora minimum of months preceding their
appointment;
2. Between the ages of 14 and 18 years old; and
3. Enrolled in high school or entering high school which may be a public,
private, or home school.
The Mayor and each City Commission member shall have the authority to appoint
two members to the Youth Council with the ratification by a majority vote of the
City Commission. Youth Council members shall serve one year terms and may
reapply each year. Members shall be appointed on or before August 1 of each year
with the beginning of the school year.
Applicants for the Youth Council may be requested to interviewwith the respective
appointing Commissioner or Mayor and the staff liaison. Members shall be
automatically removed for lack of attendance at three (3) consecutive, regularly
scheduled meetings or failure to attend at least two-thirds of the regularly
scheduled meetings during a calendar year.
Meetings of the Winter Springs Youth Council shall be duly-noticed, public
meetingswhich shall be open to the public.The Winter Springs Youth Council shall
meet no less than quarterly.
The City Commission desires to delegate authority to the Winter Springs Youth
Council to perform the following responsibilities:
• To make recommendations to the City Commission on matters affecting
youth in the City;
• To increase and make recommendations regarding increasing youth
participation and involvement in local government;
• To seek and recommend ways to improve communication with students in
area schools;
• City of Winter Springs Resolution 2020-01 Page 3 of
• To organize and perform service projects, events or functions that benefit
the City of Winter Springs community, subject to approval of the City
Manager;
• To recommend the creation of recognition programs for youth; and
• To perform any other youth-related matters assigned by the City
Commission or City Manager.
The Marketing and Events Manager, through the City Manager, shall serve as staff
liaisons to the Winter Springs Youth Council. The staff liaison may utilize the
assistance of area school teachers and administrator as he or she may deem
appropriate.
RECOMMENDATION
Staff recommends the City Commission discuss and review Resolution 2020-01 to
establish the City of Winter Springs Youth Council to approve or provide further
direction.
REGULAR AGENDA ITEM 500 1 MONDAY, 2020
RESOLUTION NO. 2020-01
RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE
CITY OF WINTER SPRINGS YOUTH COUNCIL;
PROVIDING FOR REPEAL OF PRIOR INCONSISTENT
RESOLUTIONS; SEVERABILITY AND AN EFFECTIVE
DATE.
WHEREAS,the City is granted the authority,under Section 2(b),Article VIII, of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS,the City Commission desires to encourage and facilitate the involvement of
youth in the Winter Springs community and city government and, therefore, desires to create an
ad-hoc Winter Springs Youth Council to obtain input in matters of special interest to youth within
the City and to engage in youth-identified community initiatives; and
WHEREAS,the City Commission of the City of Winter Springs finds that this Resolution
is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY,FLORIDA,AS FOLLOWS:
Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby fully
incorporated herein by this reference.
Section 2. Creation of the Winter Springs Youth Council. The City Commission hereby
creates an ad-hoc Winter Springs Youth Council to advise and make appropriate recommendations
to the City Commission regarding issues of special interest to youths within the City and to identify
and organize appropriate youth-led community initiatives, programs or events as the Youth
Council deems fit. The Winter Springs Youth Council shall be an advisory committee only and
shall not have any final decision making authority.
Section 3. Composition of the Winter Springs Youth Council. The Winter Springs Youth
Council shall consist of no more than twelve (12) and no fewer than six (6) members, who shall
have been residents of the City of Winter Springs for a minimum of six months preceding their
appointment and shall maintain said residency during their term. In addition, each member must
be between the ages of 14 and 18 years old and be enrolled in high school or entering high school,
which may be a public school, private school, or home school.
City of Winter Springs
Resolution No. 2020-01
Page 1 of 3
Section 4. Appointment and Term of Members. The Mayor and each City Commission
member shall have the authority to appoint two members to the Winter Springs Youth Council,
and the appointments shall be ratified by a majority vote of the City Commission. No alternates
shall be appointed. Members of the Winter Springs Youth Council shall serve terms one year in
length and may reapply each year of enrollment in high school. Members shall be appointed by
the City Commission on or before August I of each year. Vacancies shall be filled in the same
manner as the original appointment to the extent deemed necessary by the City Commission. Prior
to appointment, each applicant shall be required to complete a Youth Council application as
prescribed by the City Commission or City Manager. Applicants for the Youth Council may be
requested to interview with the respective appointing City Commissioner or Mayor and the staff
liaison. Upon appointment, each member of the Winter Springs Youth Council shall serve at the
pleasure of the City Commission and may be summarily removed at any time with and without
cause. In addition, members shall be automatically removed for lack of attendance at three (3)
consecutive, regularly scheduled meetings or failure to attend at least two-thirds of the regularly
scheduled meetings during a calendar year. Each member of the Winter Springs Youth Council
shall serve without compensation.
Section 5. Winter Springs Youth Council Meetings. Meetings of the Winter Springs Youth
Council shall be duly-noticed, public meetings which shall be open to the public. The Winter
Springs Youth Council shall meet no less than quarterly. Meetings shall be coordinated and
scheduled through the City Manager or his or her designee so as not to conflict with other City
meetings or overburden limited City resources. A portion of each meeting will be reserved for
taking public input relevant to issues being considered during the meeting or matters of special
interest to Winter Springs youth. The agendas, minutes and a record of the proceedings and
recommendations of the Winter Springs Youth Council shall be kept and filed with the City Clerk
in the same manner as those kept and filed for the City Commission. The first order of business
for the Winter Springs Youth Council shall be to elect a chairperson and deputy chairperson. The
chairperson shall be responsible for running the meetings,which may be conducted informally. In
the absence of the chairperson, the deputy chairperson shall run the meetings. A majority of the
members of the Winter Springs Youth Council shall constitute a quorum. The Winter Springs
Youth Council shall act by consensus to the extent possible,but if consensus cannot be reasonably
reached, then the Council may act by majority vote. However, the Winter Springs Youth Council
may reference and explain minority opinions/positions which obtained the vote of at least four(4)
members of the Council in any recommendation made to the City Commission.
Section 6. Winter Springs Youth Council Responsibilities. The City Commission desires
to delegate authority to the Winter Springs Youth Council to perform the following
responsibilities:
• To make recommendations to the City Commission on matters affecting youth in the City;
• To increase and make recommendations regarding increasing youth participation and
involvement in local government;
City of Winter Springs
Resolution No. 2020-01
Page 2 of 3
• To seek and recommend ways to improve communication with students in area schools;
• To organize and perform service projects, events or functions that benefit the City of
Winter Springs community, subject to approval of the City Manager;
• To recommend the creation of recognition programs for youth; and
• To perform any other youth-related matters assigned by the City Commission or City
Manager.
Section 7. Staff Resources. The Marketing and Events Manager, through the City Manager,
shall serve as staff liaisons to the Winter Springs Youth Council. The staff liaison may utilize the
assistance of area school teachers and administrator as he or she may deem appropriate. The City
Clerk's office shall provide administrative assistance to the Winter Springs Youth Council and
shall be responsible for noticing meetings, preparing minutes, and archiving public records.
Section 8. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions
adopted by the City Commission, or parts of prior resolutions in conflict herewith, are hereby
repealed to the extent of the conflict.
Section 9. Severability. If any section, subsection, sentence, clause,phrase,word, or portion
of this Resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such
holding shall not affect the validity of the remaining portion hereto.
Section 10. Effective date. This Resolution shall take effect upon adoption.
DONE AND ADOPTED in regular session of the City Commission of the City of Winter
Springs, Florida, this day of March, 2020.
CHARLES LACEY, Mayor
ATTEST:
CHRISTIAN GOWAN,Interim City Clerk
Approved as to legal form and sufficiency for
the City of Winter Springs only:
ANTHONY A. GARGANESE, City Attorney
City of Winter Springs
Resolution No. 2020-01
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