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Home My WebLink About2021 12 13 Consent 301 - Purchase of Three (3) Ford F150 Trucks Funded by Water & Sewer Utility Appropriation from Fund Balance • CONSENT AGENDA ITEM 301 ,n m=ared CITY COMMISSION AGENDA I DECEMBER 13, 2021 REGULAR MEETING 1959 TITLE Purchase of Three (3) Ford F150 Trucks Funded by Water & Sewer Utility Appropriation from Fund Balance. SUMMARY In Fiscal Year 2021 the Water & Sewer Utility Department had planned the purchase of three (3) utility vehicles in the amount of$77,000 plus another $5,000 for the added cost of registrations, and to retrofit tool boxes, light bars, hitches, GPS, etc. for a total estimated cost of$82,000 from the Water &Sewer Utility budget slated to occur late in Fiscal Year 2021. Due to ongoing supply chain issues the vehicles were not available to purchase in the prior fiscal year. This need is still valid, additional vehicles are required to transport personnel and equipment in support of maintenance and repair activities critical to sustaining the City's Utility. This request is to amend the FY22 budget to add this FY21 planned purchase of three (3) Water & Sewer Utility. RECOMMENDATION Staff recommends the Commission approve the purchase of three (3) Ford F150 Trucks not to exceed $82,000 for use by Water &Sewer Utility Department funded by an appropriation from Fund Balance. 63 74ft-aa 5*:> PROPOSAL NAME CITY OF WINTER SPRINGS DATE 11/24/2021 EMAIL YGOMEZ aWINTERSPRINSFL.ORG ATTN YVETTE GOMEZ 2022 FORD F150 XL 4X2 REGULAR CAB 141 WB (F1Q 23289 (99B) 3.3L V6 PFDI ENGINE STD 44G) 10 SPEED AUTOMATIC TRANSMISSION STD 64C) 17" SILVER STEEL RIMS STD (X19) 3.55 REGULARE REAR AXLE (YZ) OXFORD WHITE EXTERIOR NO CHARGE (AS) BLACK/MEDIUM DARK SLATE VINYL 40/20/40 NO CHARGE (101A) EQUIPMENT PACKAGE 2079 POWER EQUIPMENT GROUP CRUISE CONTROL Included REVERSE SENSING Included (1M—) —RUNNING-B9--ARDS— S0M) INTERIOR WORK SURFACE 194 53B CLASS N HITCH TOTAL,FOR 1 UNIT 25996 �a5,53a TOTAL FOR 3 UNITS 77988 90 TO 150 DAYS TO DELIVER PURCHASER ACKNOWLEDGES: PRESTIGE FORD IS UNABLE TO GUARANTEE DELIVERY DATES DUE TO MANY FACTORS,NOT LIMITED TO BUT INCLUDING: FORD MOTOR COMPANY PRODUCTION SCHEDULES,WEATHER,AVAILABILITY OF RAIL CARS,ETC. ALL PAYMENTS ARE DUE ON A NET 30 DAY BASIS UPON RECEIPT OF EACH VEHICLE AS INVOICED REGARDLESS OF THE NUMBER OF VEHICLES ON THE PURCHASE ORDER. We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this proposal will not be binding upon us until this proposal is approved here on in writing by an official of Prestige Ford,Inc. Return of one copy of this proposal and your purchase order number constitutes your official acceptance. Please return this form via Fax:(352)357-2939 or email Respectfully submitted, —GMAHONEY@THEFORDPROS.COM GLENN MAHONEY FLEET MANAGER ACCEPTED: PRESTIGE FORD PO# 64 Maria Sonksen From: Yvette Gomez Sent: Friday, December 3, 2021 2:27 PM To: Maria Sonksen Subject: FW: F150 White Truck - City of Winter Springs FL 32708 Maria, Alan Jay response. I'm still waiting on Duval Ford. Yvette Gomez Associate Financial Analyst • ` P: (407) 327-5987 F: (407) 327-4753 A:1126 East State Road 434 Incorporated Winter Springs, Florida 32708 1959 From: Scott Wilson <scott.wilson@alanjay.com> Sent: Friday, December 3, 20211:55 PM To:Yvette Gomez <ygomez@winterspringsfl.org> Subject: Re: F150 White Truck-City of Winter Springs FL 32708 EXTERNAL EMAIL: [Caution: Do not click on links or open any attachments unless you trust the sender and know the content is safe.] Yvette - We do not have any white stock, nor do we anticipate having any as the manufacturers are not allowing us to order stock units due to supply chain problems. Just as an FYI, had a factory order been placed in May, we would have been looking at January arrival. If we order now, we will be looking at July arrival. Regards, SW From: Yvette Gomez Sent: Friday, December 03, 2021 1:14 PM i 65 To: 'Scott Wilson' Subject: RE: F150 White Truck- City of Winter Springs FL 32708 Good afternoon Scott, Our last communication was back in May 20th. I'm emailing you again just to confirm if you any White F-150 or F-250 trucks available in stock? Thank you, R i L [{�{pfPOSCYf{� From: Scott Wilson <scott.wilson@alaniay.com> Sent:Thursday, May 20, 20214:29 PM To:Yvette Gomez<ygomez@winterspringsfl.org> Subject: Re: F150 White Truck-City of Winter Springs FL 32708 EXTERNAL EMAIL: [Caution: Do not click on links or open any attachments unless you trust the sender and know the content is safe.] Yvette - Unfortunately we do not have anything to offer. Regards, SW From: Yvette Gomez Sent: Thursday, May 20, 20213:27 PM To: 'Scott Wilson' Subject: F150 White Truck- City of Winter Springs FL 32708 Scott- Would you happen to have a white F150 truck (basic model, no cloth seats, no extended cab)? if so, can you please provide a quote? 2 66 Thank you, fn—p—tcd �i Confidentiality Note:This e-mail,and any attachment to it,contains information intended only for the use of the individual(s)or entity named on the e-mail.If the reader of this e-mail is not the intended recipient,or the employee or agent responsible for delivering it to the intended recipient,you are hereby notified that reading it is strictly prohibited.If you have received this e-mail in error,please immediately return it to the sender and delete it from your system.Thank you. 3 67 Maria Sonksen From: Yvette Gomez Sent: Friday, December 3, 2021 3:57 PM To: Maria Sonksen Subject: FW:White F-150 Truck - City of Winter Springs, Winter Springs FL Hi Maria, This is the response back from Duval Ford. Please let me know if you need anything else. Yvette Gomez Associate Financial Analyst • ` P: (407) 327-5987 F: (407) 327-4753 A:1126 East State Road 434 Incorporated Winter Springs, Florida 32708 1959 From: Bambi Darr<bambi.darr@duvalfleet.com> Sent: Friday, December 3, 20213:48 PM To:Yvette Gomez <ygomez@winterspringsfl.org> Subject: Re: White F-150 Truck-City of Winter Springs, Winter Springs FL EXTERNAL EMAIL: [Caution: Do not click on links or open any attachments unless you trust the sender and know the content is safe.] Hi Yvette, Thank you for reaching out to us. I wish I had something to sell you but unfortunately we do not have anything available for quick purchase. Thank you, Bambi Darr Government Sales Duval Fleet Duval Ford, Duval Chevrolet 5203 Waterside Drive Jacksonville, Florida 32210 Office(904)381-6596 hftps://www.facebook.com/duvaIfleet/ 1 68 On Dec 3, 2021, at 1:11 PM, Yvette Gomez <ygomez cgwinterspringsfl.org>wrote: WARNING-External Email:This email originated outside of Duval Motors. DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe. Good afternoon Bambi, Our last communication was back in April 7t". I'm emailing you again just to confirm if you any White F- 150 or F-250 trucks available in stock? Thank you, <V2VV2V2 3d6ce35a- edbd-4479-ae1 e- dcdfd786dee7.png> <fb 32fe46f1-8d88-424f-baae- 40298185fe7e.png> <indeed 0334b15a-4207-4d42-8852- cc5efc3b8294.png> <yt b30d2f3O-a9ac-4365-9175- 3ed9fc37922a.png> <webiste 76aeb410-b15f-410c-bdf1- c4d0967e3a62.png> From: Bambi Darr<bambi.darr@duvalfleet.com> Sent:Wednesday, April 7, 20213:44 PM To:Yvette Gomez<ygomez@winterspringsfl.org> Subject: Re: White F-150 Truck-City of Winter Springs, Winter Springs FL EXTERNAL EMAIL: [Caution: Do not click on links or open any attachments unless you trust the sender and know the content is safe.] Hi Yvette, Unfortunately, we do not have any F-250's available in stock at this time. Thank you, Bambi Darr Government Sales Duval Fleet Duval Ford, Duval Chevrolet 5203 Waterside Drive 2 69 Jacksonville, Florida 32210 Office(904)381-6596 hftps://www.facebook.com/duvaIfleet/ On Apr 7, 2021, at 3:35 PM, Yvette Gomez <ygomezgwintersprin sfl.org> wrote: WARNING-External Email:This email originated outside of Duval Motors. DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe. Hello Bambi The City of Winter Springs is looking to purchase a Ford F-250 White Truck(basic model, no cloth seats, no extended cab). Would you happen to have any stock? Regards, Yvette <V2VV2V2 3d6ce35a- edbd-4479-ae1 e- dcdfd786dee7.png> <fb 32fe46f1-8d88-424f-baae- 40298185fe7e.png> <indeed 0334b15a-4207-4d42-8852- cc5efc3b8294.png> <yt b30d2f30-a9ac-4365-9175- 3ed9fc37922a.png> <webiste 76aeb410-b15f-410c-bdf1- c4d0967e3a62.png> Confidentiality Note:This e-mail,and any attachment to it,contains information intended only for the use of the individual(s)or entity named on the e-mail. If the reader of this e-mail is not the intended recipient,or the employee or agent responsible for delivering it to the intended recipient,you are hereby notified that reading it is strictly prohibited.If you have received this e-mail in error,please immediately return it to the sender and delete it from your system.Thank you. Confidentiality Note:This e-mail,and any attachment to it,contains information intended only for the use of the individual(s)or entity named on the e-mail.If the reader of this e-mail is not the intended recipient,or the employee or agent responsible for delivering it to the intended recipient,you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in error,please immediately return it to the sender and delete it from your system.Thank you. 3 70