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HomeMy WebLinkAbout2021 09 13 Consent 308 - Minutes from the Monday, August 9, 2021 City Commission Regular Meeting CITY COMMISSION Incorporated 1959 REGULAR MEETING MINUTES MONDAY, AUGUST 9, 2021 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 116 Mayor Kevin McCann called the Regular Meeting of Monday, August 9, 2021 of the City Commission to order at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present The following changes were made to the agenda: Commissioner Cannon asked that Item 302 be pulled from the Consent Agenda for further discussion. Additionally, the Clerk advised an add-on item for appointment opportunities to City Advisory Boards/Committees. AWARDS AND PRESENTATIONS 100) Presentation of Key to the City to Monsignor John Bluett Mayor McCann introduced the item and spoke of Monsignor Bluett's service followed by Commissioner Cannon. Mayor McCann then presented the Key to the City to Monsignor John Bluett. Monsignor Bluett thanked the Commission for this honor, spoke about his love of the community, his work, and the work of all residents that make it all possible. Continuing, Monsignor Bluett shared memories and his appreciation for staff and all in attendance. 101) Presentation of Resolution to Lt.William C. Maxwell Jr. recognizing his retirement from the Police Department. Chief Deisler thanked all in attendance for coming to support and celebrate Lieutenant Maxwell on his years of service and delivered brief remarks. Mayor McCann read Resolution 2021-17 honoring Lieutenant Will Maxwell. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 2 OF 13 117 Lieutenant Maxwell spoke briefly and thanked the Chief, his fellow officers, his family, and the Mayor and Commission. 102) Recognition of A Budget Tree for donation of Mulch to Community Garden Mr. Brian Dunigan, Parks Manager, Parks and Recreation Department spoke briefly and thanked Mr. Dale Meagher of A Budget Tree Service for his donation of mulch to the Winter Springs Community Garden Mr. Dunigan also provided a brief update on the Community Garden. 103) Recognizing the Central Florida Student Athletes of the Year Mr. McCann gave a brief introduction and asked Mr. Scott Gomrad, Athletic Director, Winter Springs High School to introduce the Student Athletes of the Year. Mr. Gomrad spoke about the accomplishments of Marvin Collins and Caroline Wells and the fact that this was the first time ever that Student Athletes of the Year had been named from the same school. ADD-ON) Proclamation for Alan Harris Mayor McCann read and presented a proclamation to Mr. Alan Harris, Chief Administrator, Seminole County Office of Emergency Management for his work throughout the COVID pandemic. Mr. Alan Harris noted his team and thanked them for their assistance. INFORMATIONAL AGENDA 200)Current Development Projects Summary No discussion. 201)Annual Report- Diversity Workshop No discussion. Mr.Art Gallo, 799Nandina Terrace, Winter Springs noted he thought this was the best meeting he had ever been to, asked about the Mayor discussion workshop, and spoke about water suggestions for inclusion in a bill. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 3 OF 13 118 Commissioner Cannon noted an upcoming town hall meeting on water and asked for Mr. Gallo to participate. Mr. Paul Partyka, 404 Park Lake Drive, Winter Springs spoke about the two individuals honored at the meeting, announced the Rotary golf tournament coming up, and spoke about support of the UCF Incubator program, Chamber of Commerce, and Waste Pro. Mr. Ron Ligthart, 7036 Winding Water Circle, Winter Springs provided an update on his previous water meter issue, complimented staff for their quick response. Continuing, he suggested moving public input up when meetings go very long and spoke about the millage rate. CONSENT AGENDA 300)Surplus Assets No discussion. 301) Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2021-2022 Annual Assessment Roll for Tax Year 2021 relating to the the Oak Forest Wall and Beautification District, Tuscawilla Lighting and Beautification Assessment Area, and Tuscawilla Phase III Assessment Areas. No discussion. 302)Contract with the Seminole County Sheriffs Office for Dispatch Service Consolidation This item was pulled from the Consent Agenda and discussed under the Pegular Agenda. 303) Police Portable Radio Purchase No discussion. 304)Shooting Range for Police Department No discussion. 305) Resolution 2021-20 Recognizing Outstanding Community Service of Winter Springs VFW Post 5405 and authorize the City Clerk to send a copy of the resolution to VFW Post 5405. No discussion. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 4 OF 13 119 306) Resolution 2021-22 Adoption of Seminole County Floodplain Management Plan No discussion. 307) Update the City's Investment Policy Statement for the City's Operating Cash (excludes the pension assets). No discussion. 308) Minutes from the Monday,July 12,2021 City Commission Regular Meeting No discussion. "MOTION TO APPROVE CONSENT AGENDA MINUS ITEM 302." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CAPPI ED 5-0. PUBLIC HEADINGS AGENDA 400)Winter Springs Marketplace -Aesthetic Plan Approval. Mr. Schmidt introduced the item, reviewed previous projects associated with the Winter Springs Marketplace, and noted staff's recommendation of approval. Brief discussion followed noting appreciation to the developer for working with staff and residents and some traffic flow concerns from neighboring properties. Mayor McCann opened the Public Hearing for Item 400. Nobody spoke. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE THE AESTHETIC REVIEW FOP CHIPOTLE MEXICAN GRILL" MOTION BY COMMISSIONED HALE. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: CANNON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CAPPI ED 5-0. 401)Second Peading of Ordinance 2021-05 CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 5 OF 13 120 Attorney Garganese read Ordinance 2021-05 by title only. Mayor McCann opened the Public Hearing for Item 407. Nobody spoke. Mayor McCann closed the Public Hearing for Item 407. "MOTION TO APPROVE ORDINANCE 2021-05." MOTION BY COMMISSION ER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE:JOHNSON (AYE); CANNON (AYE); ELLIOTT (AYE); BENTON (AYE); HALE (AYE) MOTION CARPI ED 5-0. PEGULAP AGENDA 500) Mr. Schmidt introduced Mr. Rob Panepinto, Director, Innovation Districts Strategy and Partnerships and Senior Strategic Advisor and Mr. Rafael Caamano, Site Manager, UCF Winter Springs Incubator, 7577 East State Road 434, Suite 2007, Winter Springs Mr. Panepinto thanked the Commission for their previous support, discussed funding sources, and participants in the Winter Springs Incubator. Mr. Caamano presented the mission, capacity, noted the current incubation of sixteen (16) companies, described programs &and services offered, and introduced recent graduate Michael Connell who briefly spoke about his experience with the Winter Springs Incubator. Mr. Caamano further broke down what the funding for Winter Springs was used for and encouraged Commissioners to visit and see what they do firsthand. Discussion followed on office space availability in Winter Springs, various statistics, and retaining businesses within Winter Springs. Commissioner Elliott asked several questions and provided a list of these questions for the record. Further discussion followed on the need for more information, contributions to date, the possibility for more community involvement, the need to assist existing businesses, and potential revised tracking criteria if funding were to be provided. Several Commissioners noted they did not feel they had adequate data to make an CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 6 OF 13 121 informed decision and asked about the possibiIityofthe Incubatorcoming back with more information. Mr. Panepinto noted time constraints and the Commission agreed to place this discussion on the Special Meeting Agenda for Monday, August 30, 2021. "MOTION TO APPROVE EXTENDING THE MEETING THROUGH SECOND PUBLIC INPUT." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. 501)Winter Springs - Oviedo Chamber of Commerce Update Mr. Christopher Schmidt, Director, Community Development Department introduced Mr. Randy Perry, Chairman, Oviedo-Winter Springs Regional Chamber of Commerce. Mr. Perry reviewed the mission, vision, values, accomplishments, continuing initiatives, reviewed how City dollars were used, and reviewed trustee benefits. Discussion followed with Commissioners expressing appreciation for the information brought forward and for the work of the Chamber. Commissioners did note concerns about politics and the need for the Chamber to stay neutral. "MOTION TO APPROVE CONTINUING THE TRUSTEE MEMBERSHIP ANNUAL $5,000 CONTRIBUTION." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. VOTE: ELLIOTT (AYE); BENTON (NAY); HALE (AYE);JOHNSON (AYE); CANNON (NAY) MOTION CARPI ED 3-2. Brief discussion followed on the possibility of the Chamber coming back to discuss recruiting businesses to Winter Springs, better reaching out to home-based businesses, and promoting what the Chamber does for the community. 502)Waste Pro Annual Performance Review Ms. Maria Sonksen, Director, Finance Department reviewed the performance review and noted Waste Pro had achieved at least a 90% rate since 2007. Mr. Eric Saxton, Division Manager, Waste Pro USA, 3705 St Johns Parkway, Sanford, Florida introduced himself and noted that he was available for questions. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 7 OF 13 122 Discussion followed with Commissioners noting concerns about declining performance review evaluations, impacts of COVID on personnel, questions about recycling, factors outside of Waste Pro's control that may impact scores, and gratitude for Waste Pro's support of community events. "MOTION TO APPROVE ITEM 502." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: BENTON (AYE); HALE (AYE); CANNON (AYE); ELLIOTT (AYE);JOHNSON (AYE) MOTION CARPI ED 5-0. 503)Appeal of a Lien Reduction 629 Alton Road Manager Boyle first reviewed the City Code and the defined appeal process. Deputy Chief MattTracht, Winter Springs Police Department,then reviewed the case information and history and noted the property had been in compliance since May 11, 2021. . Ms Sherry Clifton, 2754 Pope Avenue, South Daytona, Florida noted she was the personal representative for the estate which had belonged to her brother who was recently deceased. Ms. Clifton noted repairs that have been completed,violations she had seen at other properties on the street, and her hope that the City would grant her request for abatement. Discussion followed on the current status of the property, the intentions of renting versus selling the propertyto a potential homestead buyer, if Code Enforcement had been in contact with Mr. Hall, and more general questions about liens. Ms. Clifton noted that she had no definite plans currently regarding selling or maintaining the property. Several Commissioners expressed a desire to not make any decision at the current time to allow for Ms. Clifton to gather more information and potentially make decisions about what she wanted to do with the property. Attorney Garganese noted that, if it were the will of the Commission, a motion could be made to postpone the item to a date certain or to table the item. Ms. Clifton asked that the Commission allow her to pay $3500.00 and to move on. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 8 OF 13 123 Continuing, Ms. Clifton spoke about the process in other cities and shared some frustration about the prospect of coming back before the Commission. Discussion turned again to the desire for more information with several Commissioners reiterating that they wanted to give Ms. Clifton time to assess the situation and gather information. "MOTION TO POSTPONE FURTHER CONSIDERATION OF LIEN APPEAL FOR PERIOD OF UP TO 120 DAYS OR UNTIL SUCH TIME AS APPLICANT HAS ADDITIONAL INFORMATION AND COMMUNICATES TO CITY MANAGER." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: HALE (AYE); BENTON (AYE); ELLIOTT (AYE); CANNON (AYE);JOHNSON (AYE) MOTION CARPI ED 5-0. 504) Commissioner Elliott brought up the idea of a "Fifth Quarter" which would provide a safe space for high school students to gather after Friday night football games. Several Commissioners were supportive of the idea and staff noted that they would look into it. Commissioner Hale noted the City's recent purchase of a house on Flamingo Road and shared her ideas for turning it into an art space with community gardens in the back. Manager Boyle noted that any plans for proposed uses would come before the Commission for approval. Deputy Mayor Johnson noted that having one meeting a month was becoming difficult due to the amount that needed to be discussed and asked that this be reconsidered, especially in May and August. Commissioner Cannon echoed the Deputy Mayor's concerns and asked that staff place a discussion on revisiting the meeting calendar on the agenda for the next Commission meeting. 302)Contract with the Seminole County Sheriffs Office for Dispatch Service Consolidation Commissioner Cannon noted he was supportive of the contract, asked about changes to the way non-emergency calls would be handled and the potential impacts on quality of call responses. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 9 OF 13 124 Chief Deisler noted these would not be issues and no negative impacts were expected in this transition. Discussion followed on the timeline for transitioning and several Commissioners expressed interest in touring the Communications Center in the future. "MOTION TO APPROVE ITEM 302 AND THE CONTRACT BETWEEN WINTER SPRINGS POLICE DEPARTMENTANDTHE SEMINOLE COUNTYSHERIFF'S OFFICE." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: ELLIOTT (AYE); HALE (AYE);JOHNSON (AYE); CANNON (AYE); BENTON (AYE) MOTION CARPI ED 5-0 ADD-ON ITEM) Appointments to City Bards and Committees "MOTION TO APPOINT KAREN OWENS TO THE PARKS AND RECREATION ADVISORY COMMITTEE." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO APPOINT MATTHEW IIA TO THE YOUTH COUNCIL." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO APPOINT HOWARD PARSONS TO THE CODE ENFORCEMENT BOARD." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO REAPPOINT DENNIS ROBINSON TOTHE CODE ENFORCEMENT BOARD." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 10 OF 13 125 REPORTS 600) City Manager Shawn Boyle • Introduced new Assistant Director of Public Works, Mr. Jason Norberg and briefly reviewed his background. • Noted the food truck event which was set to occur on August 19, 2021 at Torcaso Park • Provided an update on American Rescue Plan Act (APPA) funds. Manager Boyle noted the contract should be seen in the coming weeks and that $15.8 million was expected to come to the City. • Noted August 30, 2021 Special Meeting was being requested for special acquisition of supplies, and to continue the discussion about the UCF Incubator • Asked for consensus on a list of names to issue administrative subpoenas and for an agreeable date to hold the Special Meeting. Consensus was that the meeting would be held on Monday, September 20, 2021. "I'LL MAKE A MOTION THAT KIP LOCKUFF, BRIAN FIELDS, KEVIN SMITH, TERRY ZAUDTKE, DAVID GIERACH, MAYOR LACEY,COMMISSIONER KREBS,COMMISSIONER BROWN RESNICK GREENBERG, AND COMMISSIONER HOVEY BE SUBPOENAED TO COME BEFORE THE COMMISSION FOR PURPOSES OF INVESTIGATION REGARDING THE $3.5 MILLION DOLLAR LAKE JESUP REUSE WATER PLANT." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION FOLLOWED ON THE POTENTIAL CONSEQUENCES OF INDIVIDUALS NOT SHOWING FOR THE MEETING. VOTE: BENTON (AYE); CANNON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARPI ED 5-0. 601)City Attorney Anthony A. Gar anese • No report 602)City Clerk Christian Gowan • Advised that staff was looking at dates in September for the annual Board Appreciation Dinner. o Discussion followed on COVID concerns and staff, with the consensus of the Commission, agreed to tentatively schedule the dinner for Friday, November 19, 2021. 603)Seat One Commissioner Matt Benton • No report CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 11 OF 13 126 604)Seat Two Commissioner Kevin Cannon • Shared that he was recently on vacation and was glad to be able to take several day hikes on the Appalachian Trail. 605)Seat Three Commissioner/Deputy Mayor Ted Johnson • No report 606)Seat Four Commissioner TiAnna Hale • No report 607)Seat Five Commissioner Rob Elliott • Noted meetings with Jesup's Reserve and Winter Springs Village Homeowner's Associations to hear their concerns. • Updated the Commission on the Helping Hands initiative and indicated that good progress was being made • Noted he was working with Chief Deisler to help with the selection of a chaplain for the Winter Springs Police Department. 608) Mayor Kevin McCann • Noted his appreciation for the trust placed in him to represent Winter Springs and his continued efforts to meet with officials throughout the County PUBLIC INPUT Mr. Ron Ligthart, 7036 Winding Water Circle, Winter Springs noted he liked WastePro. In regards to the UCF Incubator, noted he had been disappointed how many times the Commission had expressed concerns but not taken action. ADJOURNMENT Mayor McCann adjourned the meeting at 11:45 PM. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 12 OF 13 127 RESPECTFUL L Y SUBMI TTED.- CHRISTIAN GOWAN CITY CLERK APPROVED.- MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 2021 City Commission Regular Meeting. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 9, 2021 1 PAGE 13 OF 13 128