HomeMy WebLinkAbout2021 07 12 Consent 311 - Results of the Auditor Selection Committee • CONSENT AGENDA ITEM 311
,n m=ared CITY COMMISSION AGENDA I JULY 12, 2021 REGULAR MEETING
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TITLE
Results of the Auditor Selection Committee
SUMMARY
On May 10, 2021 the City Commission passed Resolution 2021-06 establishing
the Auditor Selection Committee. The Committee was tasked with the
responsibility of assisting the Commission in the selection of an auditor to
conduct the City's annual financial statement audit. The Committee carried
out its duties in accordance with the guidelines set forth by the Auditor
General.
The Committee's actions are outlined below:
• On May 18, 2021, the Committee met in an open meeting to establish
the evaluation criteria and scoring mechanism to be used in ranking the
firms who would submit a response to RFP04-21 HQ for Auditing
Services, and also to agree upon the schedule of events leading up to
the final ranking of the top three firms. Respondents had until June 8,
2021 to submit their proposals.
• On June 23, 2021 the Committee met in an open meeting to formally
evaluate the respondents to RFP04-21 HQ. There were four
respondents to evaluate. The Committee's ranking of the top three
firms was arrived at based on the evaluation criteria and scoring
mechanism previously established.
• On June 30, 2021 the Committee met in an open meeting to conduct
interviews of the top three ranked firms. The actual interviews were
held as closed door sessions with each respondent "as negotiations with
vendors"; which are exempt from F.S. 286.011 . It is note worthy that
one of the top three firms dropped out of the bid process on 6/29/2021
due to a scheduling conflict. The final result of the interview process by
the Committee scored Purvis Gray with a total of 292.27 points and the
incumbent McDirmit Davis with a total of 226.88 points for a ranking of 1
& 2 respectively.
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The price proposal provided by Purvis Gray is included in their bid package
and starts with a fee of$38,000 for FY 2021 and increases incrementally each
year for the next four years landing at $41,000 for FY 2025. In addition, the
CAFR & report preparation fee is $5,000 each year and the "Single Audit" fee is
$4,500 in any given year; if applicable.
(Please note the bid packages are not included as an attachment to this agenda item as the 30
day window for release was not yet met at the time this Agenda was published. However, they
can be made available upon request after August 8, 2021.)
RECOMMENDATION
The Auditor Selection Committee requests the Commission accept the results
of their efforts in selecting Purvis Gray as the top ranked firm to provide the
City's annual year end audit. Additionally, authorization for the City Manger
and City Attorney is requested to prepare and execute any and all applicable
contract documents consistent with this Agenda item. In the event a final
agreement cannot be reached with Purvis Gray, the Commission authorizes
the City Manger and City Attorney to negotiate an agreement with the 2nd
ranked firm.
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