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HomeMy WebLinkAbout2021 07 12 Consent 313 - SeniorCivic Center Parking Lot resurfacing • CONSENT AGENDA ITEM 313 ,n m=ared CITY COMMISSION AGENDA I JULY 12, 2021 REGULAR MEETING 1959 TITLE Senior/Civic Center Parking Lot resurfacing SUMMARY The City received three quotes for the project; the lowest responsive, responsible bidder was Hall Company, Inc. with a total cost of$68,863.79. A 10% contingency is being requested for any unknown scope increases with resurfacing of the parking lot. The Total project, not to exceed and including the contingency, is $75,750.00. It is requested that this project be approved and authorization for the City Manager and City Attorney prepare and execute any and all applicable contract documents consistent with this Agenda Item. RECOMMENDATION The parking lot at the Senior/Civic Center is in need of resurfacing. Over the years it has been re-top in places and water intrusion has created areas needing repair. Three Quotes were received for the resurfacing of the parking lot with Asphalt. After review, award of the project is recommended to Hall Company, Inc as the lowest responsive, responsible bidder at a total cost of$68,863.79. A 10% Contingency is requested for any scope increased with the resurfacing of the parking lot bringing the total to $75,750.00. 143 1 .5" Mill And Pave Proposal City Of Winter Springs Parks Department Leonard Hartman Project: Winter Springs Senior Center 400 N Edgemon Ave Winter Springs, Florida 32708 HALL Company, Inc, Eric Donaldson Sales/Estimator 144 Our Company Company Info Contact Person MA*kL=L ,ps,ny, Eric Donaldson Hall Company Sales/Estimator 225 Old Sanford Oviedo Road eric@hallcompanyinc.com Winter Springs, FL 32708 Cell: 863-529-1989 Office 407-327-4930 P:407-327-4930 F:407-327-7345 !V About Us We Solve Problems & Make Pavement Maintenance Simple Hall Company Inc. is locally owned and has operated in Central Florida for 36 years. During this time,we have created both a highly successful asphalt division and site development division. Our expertly trained teams have acquired an extensive range of expertise, professionalism, and an impressive edge in both areas. Our most valuable asset we are happy to share: Hall Company's asphalt division specializes in complete parking lot and asphalt maintenance services,to include roadway base, paving repair, asphalt paving and overlay, seal coating, parking bumpers, sports court,ADA compliance, crack&joint repair, striping, signage, drain correction/mitigation and concrete installation and repair. Our site development division offers earthwork, land clearing, roadway base, paving and underground utilities. Please find the enclosed proposal and do not hesitate to call us with any questions. 145 Proposal: Winter Springs Senior Center '�y-!� Pavement Mill + New Asphalt Surface 1. The area under consideration for new asphalt surface comprises approx.5,722 square yards. 2. All areas will be barricaded before,during and after this project. 3. Parking Blocks: This proposal includes the setting aside and replacing 69 parking blocks/chalks. We will do everything possible not to damage any parking block, however if they are currently damaged moving them will cause possible future damage, of which will be an additional charge. 4. Pavement Milling: We will machine mill entire asphalt surface to a depth of 1.5". Please note some existing asphalt will remain where mechanical milling machine is unable to mill. 5. All surfaces to be paved will be cleaned of all loose materials. 6. A Tack Coat will be applied to ensure adhesion of new asphalt. 7. Our firm will machine install 1.5 inch of compacted thickness type S-3 hot mix asphalt,with all work being completed in 1 trip(s). Vital to note that all work we specify is the final depth, not the doth prior to compaction. Total Price: $66,980.00 Line Striping 1. Our firm will layout and restripe the parking lot area as per the existing layout using D.O.T. approved traffic paint. 2. Striping to include: 1. Layout 2.. Parking Stall Lines 1,500 LF 3. Handicap Spaces to ADA code 13 EA 4. Handicap Ground Symbol 13 EA 5. 5 FT Arrows 10 EA 6. Painted Curb 200 LF 7. 4"Yellow Line. 360 LF 8. 12" Letters 4 EA 9. Crosswalk 120 LF 10. 24"Line(Stop Bars). 30 LF 3. All work will be performed so that there is minimal interruption to your facility. Total Price: $1,883.79 146 Proposal: Winter Springs Senior Center HALL Image AREME Image 4. . . r ,. a 147 Proposal: Winter Springs Senior Center Fampa!y. IL Image Image 148 MiftlAw Proposal: Springs • Image Ilk- e- " Image 149 t:: Price Breakdown: winter Springs Senior Center !" ' L� Please find the following breakdown of all services we have provided in this proposal. This proposal originated on July 01, 2021. Item Description Cost 1 Pavement Mill + New Asphalt Surface $66,980.00 2 Line Striping $1,883.79 Total: $68,863.79 Authorization to Proceed & Contract You are hereby authorized to proceed with the work as identified in this contract. By signing and returning this contract,you are authorized to proceed with the work as stated. We understand that if any additional work is required different than stated in the this proposal/contract it must be in a new contract or added to this contract. This proposal may be withdrawn or revised if not accepted within 30 calendar days from date of proposal. Please see all attachments for special conditions that may pertain to aspects of this project. Payment Terms We agree to pay the total sum or balance in full upon completion of this project. I am authorized to approve and sign this project as described in this proposal as well as identified below with our payment terms and options. Date: Leonard Hartman Eric Donaldson I Sales/Estimator City Of Winter Springs Parks Department Hall Company 400 Old Sanford Oviedo Road 225 Old Sanford Oviedo Road Winter Springs, FL 32708 Winter Springs, FL 32708 Ihartmannwinterspringsfl.org E:,,ric@hallcompanyinc.com C:407-619-5220 C: 863-529-1989 0:407-327-7580 P:407-327-4930 F:407-327-7345 http://hallcompanyinc.com 150 Additional Info: Winter Springs Senior Center I�, LL Contract Terms & Conditions 1. Notification of the upcoming work is the responsibility of the customer. 2. Any cars in the designated work areas will be towed from the work area with all charges being the responsibility of the property owner/management company/owner.Any delays as a result of having to tow vehicles from the work area may result in additional charges. 3. All efforts will be made to provide positive drainage, however due to existing conditions outside of our scope of work we cannot guarantee 100%drainage. 4. This proposal does not include the cost of testing or permits.A Procurement Fee of$495.00 per permit and any additional work required by the permit(s)will be extra to the contract. 5. The scope of work is limited to the items specifically outlined in the proposal. 6. No warranty is implied or given for surface course in event of future base or sub-base failure.All other workmanship and materials are guaranteed for a period of one(1)year from the date of completion, excluding normal wear and tear. 7. Finance charges shall be charged for all past due invoices at the rate of 1-1/2% per month, which is an annual percentage rate of 18%. 8. Hall Company, Inc shall be entitled to recover all costs of collection of customers account, including reasonable attorney's fees,whether or not suit is instituted. 9. Any additional mobilizations for Paving will be billed at a rate of$4,500.00 each. 10. Any"Punch List" items must be identified during job completion walk-through. Punch List items will be corrected once 90%of the contract amount has been paid. 11. We appreciate the opportunity to present our proposal and look forward to being of service to you on this project and in the the future. If you have any questions regarding our proposal, please do not hesitate to contact our office, Paving Commercial I Owner Responsibility & Conditions 1. Rain: If it's raining the day of scheduled service, assume we aren't coming and we will contact you to reschedule as soon as possible. If it rains after our installation, please contact your representative. We monitor the weather closely and can generally predict this very well. In the event that an unexpected storm happens,we will touch up any areas where sealer has not bonded. 2. Sprinklers: should be off 24 hours prior until 48 hours after service. Avoid lawn cutting during this same period of time.The surface must be dry for our arrival. Areas where the newly sealed pavement is wet may wear prematurely. Broken sprinklers are not the responsibility of Hall Company, Inc. 3. Site Services: The property is responsible to notify all landscapers and garbage companies to not show on the area of work the day we are performing work. In the event of a reschedule due to unforseen conditions, you are required to let all service providors know about the change. 4. Barricaded Parking Lot: It is vital that all vehicles are removed from our area of work no later than 7:15 am, unless otherwise agreed. As you can imagine, our project costs are based on the property having all cars, people and objects off the area of work. Tow Trucks need to be arranged 5 days prior to the start of any work and must be on call to remove cars from the scheduled work zone. If any cars are left on the area of work,we cannot be held responsible for any damage to the vehicles. Hall Company, Inc.will not be responsible for damage to any vehicle that drives through our barricaded work area. 5. Driving on Surface: Once you start driving on paved/sealed surface, avoid turning your wheels unless your car is moving.We understand this may be difficult to do, but understand that when wheels are turned on a freshly paved/sealed asphalt surface, scuffing and turn marks wil be evident,no worries in time they will blend in with surrounding surface. 151 Proposal: Winter Springs Senior Center [C=mpany.' L Warranty & Conditions 1. Our firm assumes no liability for damage to any utilities such as but not limited to gas, electric, plumbing, phone, cable, dog fencing, sprinklers, culvert pipes, etc. Broken sprinklers are not the responsibily of Hall Company, Inc. 2. All work will be warranted for a period of(1)one year from date of installation on materials and workmanship,except cracks. 3. All material guaranteed to be installed exactly as specified. 4. Any necessary permits or permit fees are owners' responsibility. 5. NOTE: This proposal may be withdrawn by us if not accepted within 20 days. 6. The cost of and obtaining of all permits, bonds, stakeouts, cut sheets, layout engineering, testing, etc. are excluded. 7. Unless weekend work is clearly identified in the proposal, price is for work to be completed during the week(Monday- Friday). Night or weekend work available at additional cost. 8. Proposal is based on the current price of liquid asphalt. If there is a price increase in liquid asphalt,there will be additional charge for the difference. 9. Existing Surface: The existing surface will be expected to support the weight of all required construction equipment. In the event that due to poor sug-grade conditions sinking may occur when we drive onto your site, Our firm will not be held responsible for damages to any concrete or asphalt due to the weight of our trucks&equipment. 152 HALL Attachments Company, In=. Please click any of the links below to view and print all documents. Company Attachments 153 � 2283 W.Airport Blvd. Proposal�� ���I Sanford,FL. 32771 Phone:407-323-0111 _ Fax: 407-323-2003 www.seminoleasphaltpaving.com CITY OF WINTER SPRINGS FINANCE DEPT 1126 E SR 434 Date: Proposal#: WINTER SPRINGS,FL 32708 p 6/9/2021 20210839 Rep Customer Phone Project SL 407-619-5220 SENIOR CENTER Item Qty. Description Rate U/M Total CAR STOP REMOVE CAR STOPS MILLING MILL EXISTING ASPHALT TO 1 1/2"AVERAGE DEPTH,CLEAN 19,300.00 LS 19,300.00 UP AND HAUL AWAY ALL DEBRIS,APPROXIMATELY 5802 SY TACK/TRKLS TACK WITH TRACKLESS ASPHALT TACK TO INSURE BOND BETWEEN OLD&NEW PAVEMENT. PAVING/D&L... 5,802 DELIVER AND INSTALL TYPE SP-9.5 HOT MIX ASPHALT. 8.33 PSY 48,330.66 ROLLED AND COMPACTED WITH A MULTI TON STEEL ROLLER &RUBBER TIRE TRAFFIC ROLLER TO 1 1/2"AVERAGE DEPTH, APPROXIMATELY 5802 SY RS LAYOUT&RESTRIPE WITH D.O.T.APPROVED TRAFFIC PAINT 1,950.00 LS 1,950.00 ALL PARKING LOT MARKINGS CAR STOP REINSTALL CAR STOPS TOTAL PROPOSAL AMOUNT 69,580.66 WE LOOK FORWARD TO WORKING WITH YOU SIGNATURE: *PRICES VALID FOR 30 DAYS FROM DATE OF PROPOSAL* BY SIGNING AND/OR ACCEPTING THIS PROPOSAL YOU AGREE TO DATE: THE TERMS OF OUR CONTRACT CONFIDENTIALITY NOTICE:This proposal is intended only for the use of the party to which it is addressed and contains information that is privileged,confidential and/or protected by law.If you are not the party named above you are hereby notified that any dissemination of this or its contents is strictly prohibited. 154 SSL 0 E ru E BA" Eat02— era- 6 90.0 (Ea 0: CLO = r_ 4v cr 0202 60 I= . 0 1§ C.4 0 * L L.,— Iwo OC6 pig CaiL,06 CD no CL 40 4a vc to -0 G;to Elm gg E (a tn At 92'. .2 .0 cc UO cr r_-0� b wo 'D= A W.# 06 6= u A Hall' Ev. 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