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Home My WebLink About2021 07 12 Consent 301 - State Road 434 Reclaimed Expansion Design .44 Prt. • CONSENT AGENDA ITEM 301 CITY COMMISSION AGENDA I JULY 12, 2021 REGULAR MEETING 1959 00 WE TITLE State Road 434 Reclaimed Expansion Design SUMMARY Tuskawilla Crossings is a two phased development bounded on the west by Tuskawilla Road and bounded on the north and east by State Road (SR) 434. The development currently uses potable water from the City's Utility system to charge and supply the development's reclaimed system. Tuskawilla Crossings'reclaimed water pipes are connected to the City's 12-inch potable water pipe at SR 434 with an 8-inch connection and the City's 12-inch potable water pipe on Tuskawilla Road with an 8-inch connection. It is understood that, as the Tuskawilla Crossings development approaches build-out, the irrigation demands of the development will strain the capacity of the potable water system, creating a need for an additional reclaimed water supply. On the north side of Tuskawilla Crossings, the City operates a 4-inch reclaimed water pipeline in the SR 434 Right-Of-Way (ROW) which is located in the median of the divided highway. On the west side of Tuskawilla Crossings, the City operates a 4-inch reclaimed water pipeline in the Tuskawilla Road ROW located in the median of Tuskawilla Road.To alleviate the demands on the potable water system, the City intends to extend the reclaimed system along SR 434 and connect the following: • Tuskawilla Crossings reclaimed water pipe on Silver Moon Lane to the 4-inch reclaimed water pipe on Tuskawilla Road • Tuskawilla Crossings reclaimed water pipe on Eagle Wind Terrace to the proposed 12-inch reclaimed water pipe on SR 434 • Creek Run 4-inch reclaimed water pipe to the proposed 12-inch reclaimed water pipe on SR 434 • The 4-inch reclaimed water pipe in the median of SR 434 will be upsized to a 12" pipe from Creek Run Way to Central Winds Drive via pipe bursting the existing 4-inch pipe and horizontal directional drilling a new 12-inch pipe under the wetland along the corridor. Total cost of construction is estimated at $2,000,000 dollars to be split between the City ($1,343,000), St.John's Water Management District 1 ($532,000) and Tuskawilla Crossings development ($125,000). RECOMMENDATION Authorize the City Manger to execute a Purchase Order with Kimley-Horn for the design of the reclaimed water line extension on SR 434 from Creeks Run to Central Winds not to exceed $233,000. 2 Kimley>>> Horn June 17, 2021 Dale Smith Public Works and Utilities Director City of Winter S pri ngs 400 Old Sanford Oviedo Road Winter Springs, FL 32708 Re: Tuskawilla Crossings Reclaimed Water Main Extension Dear Mr. Smith: Kimley-Horn and Associates, Inc. ("Kimley-Horn"or"Consultant')is pleased to submit this letter scope (the"Scope")to the City of Winter Springs. FL("City")for providing design and construction documents forTuskawilla Crossings Reclaimed Water Main Extension.This Scope isforwork release authorization #3 under RFP#01-21 Civil Engineering Continuing Service Contract. Project Understanding Tuskawilla Crossings is a two phased development bounded on the west by Tuskawilla Road and bounded on the north and east by State Road (SR)434.The development currently uses potable water from the City's Utilitysystem to charge and supplythe development's reclaimed system. Tuskawilla Crossings'reclaimed water pipes are connected to the City's 12-inch potable water pipe at SR 434 with an 8-inch connection and the City's 12-inch potable water pipe on Tuskawilla Road with an 8-inch connection. It is understood that, as the Tuskawilla Crossings development approaches build-out,the irrigation demands of the development will strain the capacity of the potable water system,creating a need for an additional reclaimed water supply. On the north side of Tuskawilla Crossings, the City operates a 4-inch reclaimed water pipeline in the SR 434 Right-Of-Way(ROW)which is located in the median of the divided highway.On the west side of Tuskawilla Crossings, the City operates a 4-inch reclaimed water pipeline in the Tuskawilla Road ROW located in the median of Tuskawilla Road.To alleviate the demands on the potable water system, the City intends to extend the reclaimed system along SR 434 and connect the following: • Tuskawilla Crossings reclaimed water pipe on Silver Moon Lane to the 4-inch reclaimed water pipe on Tuskawilla Road • Tuskawilla Crossings reclaimed water pipe on Eagle Wind Terrace to the proposed 12-inch reclaimed water pipe on SR 434 • Creek Run 4-inch reclaimed water pipe to the proposed 12-inch reclaimed water pipe on SR 434 • The 4-inch reclaimed water pipe in the median of SR 434 will be upsized to a 12" pipe from Creek Run Way to Central Winds Drive via pipe bursting the existing 4-inch pipe and horizontal directional drilling a new 12-inch pipe underthe wetland along the corridor. See ExhibitAfor project area and general information describing the existing distribution system. The following is our understanding of the scope of work that has been requested by the City. 189 S OrangeAvenue., Suite 1000, Orlando,FL32801 3 Kimley>>> Horn Scope of Services Task 1— Design Services A. Kimley-Horn will attend and lead a kick-off meeting with City staff to discuss the proposed improvements, various design/construction considerations for the pipe installation project, overall goals and objectives for the project. B. Kimley-Horn will review pipe location and utility conflict data provided by the City related to the existing distribution system and identify any design constraints.The data provided,sunshine one-call design ticket information,and route assessment of the right-of-way will be considered in the selection of the appropriate survey assignment. C. Kimley-Horn will coordinate the needed survey with the surveyor, ECHO UES, Inc.,to provide a topographical survey of the existing and proposed watermain corridors.Survey will consist of partial surveys within the rig hts-of-way of SR434 and Eagle Wind Terrace,Tuskawilla Road and Silver Moon Lane, and the median of SR 434 from Central Winds Drive to Creeks Run Way. The survey constraints for the majority of SR 434 will be confined to the median only from the edge of pavement to edge of pavement except at crossings. The survey documentation will include topographical information,visible improvements, manholes,inlets with top and invert elevations, existing landscaping and underground utilities. Underground utility locates from non-City utilities will be located as they are flagged by their respective owners. Further, right-of-way lines within the limits of the survey will be identified as part of the survey. D. Kimley-Horn will coordinate the needed geotechnical information with the geotechnical firm, Terracon, to perform a geotechnical investigation that includes two (2) auger borings to a depth of 25 feet at strategic locations within the project area to identify soil conditions in support of the construction contractor's bid.Additional borings will be taken every 500 feet along the route from Central Winds Drive to Creek Run Way. E. Kimley-Horn will prepare bid documents including engineering design drawings, and specifications and opinion of probable construction costs (OPCC). Engineering design drawings will be submitted to the City for review at 60% (plan, profile, and specs), 90%(plan, profile, and specs), and 100% (bid ready deliverable) completion levels. Kimley-Horn will prepare specifications and an OPCC at the 60%, 90%and 100% design submittals. Three(3) sets of drawings will be provided at each submittal stage and the final documents will also be provided in electronic format. The drawings will be prepared using AutoCAD and the specifications will be prepared using Microsoft Word.The design team will attend a design review workshop with the City to collect all comments at each completion level. The OPCC at the 100% completion level will include itemization identical to the bid form and will not include a separate line item for contingency. A preliminary list of drawings is presented below: General Location Map, Key Map& General Notes, Legend,and Abbreviations(5 sheets) Civil Water Main Plan and Profiles(approx. 19 sheets) Civil Details(approx. 6 sheets) kimley-horn.com 189 South OrangeAvenue, Suite 1000, Orlando,FL32801 '1 • •• 4 Kimley>>> Horn Task 2— Permitting Services A. Kimley-Horn will prepare and submit permit applications and supporting documentation necessaryto obtain Seminole County, FDOTand FDEP permits required forthe reclaimed water main improvements. Accordingly, Kimley-Horn will perform the following tasks: • Prepare and submit one(1)FDEPApplication forA General Permit forAddition of a Major User of Reclaimed Water (Form 62-610.300(4)(a)1) for the complete pipeline replacement project and respond to RAls. Permit fees are not included in this proposal. • Prepare and submit right-of way utilization permits for Seminole County as required for the respective rights-of-ways(Tuskawilla Road). o Attend a pre-design coordination meeting with FDOT and the City prior to submission of 60% submittal • Perform the following services related to securing an FDOT Utility Permit for trenchless installation in the median ofSR434; o Attend a pre-design coordination meeting with FDOT and the City prior to submission of 60% submittal o Attend a design coordination meeting with FDOT and the City at 90%completion o Prepare and submit the FDOT Utility Permit Application Package and prepare response for up to two(2)Request for Additional Information(RAI) B. Permitting fees are not included within this proposal. Task 3— Bidding and Award Services Upon authorization to proceed with the bidding and award phase of the project, Kimley-Horn will complete the following tasks for each separate bid phase: • Provide one(1)hard copy of the Contract Documents(engineering design drawings and specifications)and any addenda,which may be issued to bidders.Also,one(1)digital copy will be provided which will include the following electronic documents: o Drawings and Specifications in PDF format o Drawings in AutoCAD format o Specifications in Word format o Signed & Sealed drawings in PDFformat o Opinion of Probable Construction Cost in PDF format It is intended that the Citywill distribute electronic copies of the bid documents to bidding contractors through an online bidding platform. • Attend a pre-bid conference • Provide written response to any questions from bidders and prepare and issue addenda as required to interpret,clarify or expand the Bidding Documents • Assistthe City in evaluating bids, bidders, and provide a letterof recommendation for the award of the construction contract kimley-horn.com 189 South OrangeAvenue, Suite 1000, Orlando,FL32801 5 Kimley>>> Horn Schedule Kimley-Horn will begin services upon receipt of an executed Task Order. These services will be completed as expeditiously as possible. An estimate of the project schedule is as follows: Task Description Timeframe 1 Design Services 8 weeks 2 Permitting Services 4 weeks 3 Bidding and Award Services 8 weeks These timeframes are non-consecutive and may overlap. The schedule is also contingent on the reclaimed water model,any deviation from this scope may result in additional time to the schedule. The overall project design (Task 1)time is projected to be completed within 2 months. Sched ule includes 3 days for City review at each level of completion and prior to workshop. Method of Compensation Kimley-Horn will perform these services for the total lump sum fee of$245,240.00, inclusive of office overhead expenses. A breakdown of the fee by task is as follows: Task Description Lump Sum Fee 1 Design Services $ 203,350.00 2 Permitting Services $ 18,100.00 3 Bidding and Award Services $ 11,390.00 Total $ 232,840.00 Services provided under this will be invoiced on a monthly basis.All invoices will include a description of services provided. In an effortto expedite invoices and reduce paperwaste, Kimley-Horn submits invoices via email in an AdobePDFformat. We can also provide a papercopyvia regular mail if requested. Includethe invoice number and Kimley-Horn project number with all payments. Please provide the following information: Please email all invoices to Additional Services Any other services that may be desired beyond those specifically stated in Task 1-3 above, including but not limited to the following can be included in a separate scope of services orvia an amendment to this scope of services: • Reclaim water hydraulic model development or updates • Additional pipe design outside of the boundary listed within the project understanding portion of the above scope of services • Survey and geotechnical services outside of the parameters listed in the project understanding portion of the above scope of services • Permit application fees(if required) • Construction survey/layout and as-builts services • Costs to advertise the project kimley-horn.com 189 South OrangeAvenue, Suite 1000, Orlando,FL32801 '1 • •• 6 Kimley,)Morn • Detailed civil drawings or specifications relating to paving, grading, or drainage enhancements as it is assumed that existing civil/site work components disturbed by construction will be replaced in kind • Construction engineering,administrative, orobservation services If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute a task authorization for this scope of services and transmit via email to Lance.Littrell(@Kimley-Horn.com. We will commence services after we have received a fully-executed task authorization. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. By: Lance R. Littrell, P.E. Jon Martin, P.E. Senior Project Manager Senior Vice President Authorization City of Winter Springs, Florida By: Dale Smith, Public Works and Utilities Director (Date) Dale Smith (Print orType Name) dsmith winterspringsfl.org (Email Address) Attest: (Print orType Name) kimley-horn.com 189 South OrangeAvenue, Suite 1000, Orlando,FL32801 7 Kimley>>> Horn Table A DESCRIPTION: DIRECT LABOR (MAN-HOURS) SR Tuskawilla Reclaimed Nater Nlain Extension PRINC PROJ. PROD. PRO] PROJ TECHNICAL PROJECT EXP. LINE IN CHARGE MOR MGR ENG 2 ENG 1 ANALYST SUPPORT ADMIN SUB TOTAL NO. TASK 1 Design Services KickoffMcefing 4 4 6 $2,466 Utility Location and Coordination 4 18 20 40 30 $15,622 Sini ey Sub Consultant 1 16 6 12 1 $108,600 $113,899 Geotech Sub Cousultant 1 4 6 4 1 $18,600 $20,951 60%Design and Review Workshop 12 28 34 12 50 $20,262 60%Specifications 2 14 20 24 0 12 $9,626 90%Design and Review Workshop 10 16 18 15 24 $12,549 90%specifications 2 6 10 4 0 8 $4,064 100%-Final Design Documents 1 4 8 4 S 4 $3,916 so $0 Task Total $203,355 2 Permitting Services FDEP Pentatting 2 6 4 12 2 $3,774 Seminole County Permitting and Pre-Application Meeting 2 6 4 12 2 $3,774 FDOT Pete-Application Meetings 8 16 4 16 2 $7,304 Respond to RAIs 1 2 9 12 $3,218 so Task Total $18,070 3 Bidding and Award Services BiddmLz Documents and Front End Updates I 4 8 6 2 $2,986 Pre-Bid Conference 2 5 5 2 2 $2,420 Question Res nses/Addendas 1 8 8 2 4 2 $3,612 Bid Evaluation and Recommendation 1 4 8 2 1 $2,371 $0 so so $o Task Total 1 $11,389 TOTAL HOURS 0 551 0 161 177 157 1441 33 $127,200 $232,814 LABOR ($/HOUR) S 260.00 1 S 240.00 S 195.00 S 159.00 S 145.00 S 125.00 S 130.001 S 85.00 SUBTOTALIS S 13,200.00 S S 25,599.00 S 25,665.00 S 19,625.00 S 18,720.00 1 S 2,805.00 1 S 127,200.00 $232,814 kimley-horn.com 189 South OrangeAvenue, Suite 1000, Orlando,FL32801 �1 ��