HomeMy WebLinkAbout2021 07 12 Consent 305 - FY 2021 Road Resurfacing Plan .44
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• CONSENT AGENDA ITEM 305
CITY COMMISSION AGENDA I JULY 12, 2021 REGULAR MEETING
1959
00 WE
TITLE
FY 2021 Road Resurfacing Plan
SUMMARY
The City hired and independent engineering contractor, KCI, to evaluate and
rank all the roads in the City. The attached list is the consultant's ranking. This
list has been further reviewed and evaluated by staff. Currently the proposed
FY21 resurfacing can be scheduled for late August or September. The
contractor will continue resurfacing in October when FY22 funds become
available.
RECOMMENDATION
Authorize the City Manager to negotiate and execute a contract with
Middlesex Paving, LLC for the FY21 and FY22 Resurfacing Plan not to exceed
$1,2000,000.
1
From: Pete Fronczak
To: Dale Smith
Subject: RE:Resurfacing list
Date: Tuesday,June 22,2021 3:07:16 PM
Attachments: innaoe0l 2.nno
imaoe003.nna
EXTERNAL EMAIL:
[Caution:Do not click on links or open any attachments unless you trust the sender and know the content is safe.]
Dale,
With the list of streets you provided I have a rough cost around 1.7 to 1.8 million for the project.Not looking into each individual street as far as MOT
needs like arrow boards,extra flaggers for busier streets etc.As we talked I did not put any striping in the cost.Also,In the past if there was a base
failure the City would pay the extra SY milled and the tonnage price to fix something that pops up during the resurfacing process.If you have any
questions please don't hesitate to call.
Thank you,
Pet-e4-ete4-FY'PVLC/ak
From:Dale Smith<dsmith@winterspringsfl.org>
Sent:Tuesday,June 22,20219:36 AM
To:Pete Fronczak<pfronczak@middlesexco.com>
Subject:RE:Resurfacing list
CAUTION:This email originated from outside of the organization.Use caution when clicking links or opening attachments.The sender may not be who they appearto be.
Thanks for your help.
Dale Smith
Public Works and Utilities Director
• P:(407)327-5989 F:(407)327-5984
A:400 Old Sanford Oviedo Road
im-orvarm�a Winter Springs,Florida 32708
1959 0 0 0 0
From:Pete Fronczak<Dfronczak(@middlesexco.com>
Sent:Tuesday,June 22,20219:25 AM
To:Dale Smith<dsmith(a)winterspr!ngsfl.org>
Subject:RE:Resurfacing list
EXTERNAL EMAIL:
[Caution:Do not click on links or open any attachments unless you trust the sender and know the content is safe.]
Good morning Dale,
I am working on a rough cost and should have that over to you by end of today or tomorrow the latest.
Thank you,
From:Dale Smith<dsmith(@winters rp inesf.o e>
Sent:Monday,June 21,20212:39 PM
To:Pete Fronczak<Dfronczak(o)middlesexco.com>
Subject:Resurfacing list
CAUTION:This email originated from outside of the organization.Use caution when clicking links or opening attachments.The sender may not be who they appearto be.
Peter,
2
Attached is our resurfacing list that I will take to the City Commission.I need your approximate cost for this work.Below is a map and a list of the
proposed locations.
Please let me know How soon you can get me a rough cost?
Dale
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SUBDIVISION ROAD LENGTHS Road Width SQYD ASPHALT TONS
1 N IST 1837 22 4580 395
2 NURSEY 1582 21 3765 325
3 LORI ANN LANE 746 24 1989 1664
4 BIG BUCK CIRCLE 2064 21 4912 424
5 LORI ANN LANE 746 24 2029 175
6 N CORTEZ AVE 1837 22 4580 395
7 TIMBERWILDE AVE 787 20 1784 154
8 NORTHERN WAY 3564 25 10098 871
9 WINDING WATERS CIR 580 25 1643 142
10 S GALLOWAY TER 115 24 313 27
11 SHECIAH BLVD 2540 19 5469 472
12 LYNX TRL 1081 20 2450 211
13 OSCELOT TRL 2847 24 7744 668
14 BOMBAY AVE 2219 20 5030 434
15 HICKS AVE 1415 24 3849 332
16 LOMBARDY RD 2583 21 6148 530
17 IRWIN CT 385 20 873 75
3
18 QUAIL NEST DR 137 21 326 28
19 TREYMORE CT 109 21 259 22
20 WINDING WATERS CIR 134 21 319 28
21 CORY LN 438 20 993 86
22 N 3RD ST 591 21 1407 121
23 S MOSS RD 2856 24 7768 670
24 WINDING HOLLOW BLVD 4837 24 13157 1135
25 BURGOS RD 1029 23 2682 231
26 N ELK CT 225 24 612 53
27 SHEOAH BLVD 4357 19 9382 809
28 NORTHERN WAY 4769 24 12972 1119
29 MAPLE CT 223 20 505 44
30 HAYES RD 5071 23 13218 1140
31 DARON CT 155 24 422 36
32 S FAIRFAX AVE 1235 21 2939 254
33 WHITE OAK DR 241 20 546 47
34 WINDING WATERS CIR 2140 21 5093 439
35 SHEPPARD ROAD 4393 19 9460 816
A recipient of 24 consecutive annual diamond,platinum,and gold ABC Safety STEP awards and a member of the ENR Top 400 Contractors for the past
20 years,currently ranked#222,including top 50 in heavy civil construction and the#1 transportation contractor in New England.
Confidentiality Note:This e-mail,and any attachment to it,contains information intended only for the use of the individual(s)or entity named on the e-mail.If the reader of this e-mail is not the intended
recipient,or the employee or agent responsible for delivering it to the intended recipient,you are hereby notified that reading it is strictly prohibited.If you have received this e-mail in error,please immediately
return It to the sender and delete it from your system.Thank you.
Pete Fronczak I Estimator/Project Manager
10801 Cosmonaut Blvd. Orlando, FL 32824
p: 407-515-3586
�ol Filo I I a L
A recipient of 24 consecutive annual diamond,platinum,and gold ABC Safety STEP awards and a member of the ENR Top 400
Contractors for the past 20 years,currently ranked#222,including top 50 in heavy civil construction and the#1 transportation
contractor in New England.
4
TERM CONTRACT FOR PAVEMENT MANAGEMENT PROGRAM SERVICES
(IFB-603616-19/BJC)
THIS AGREEMENT is dated as of the o day of J&4&44-20/9 , by and
between MIDDLESEX PAVING, LLC, duly authorized to conduct business in the State of
Florida,whose address is 10801 Cosmonaut Boulevard,Orlando,Florida 32824,in this Agreement
"CONTRACTOR,"and SEMINOLE COUNTY,a charter county and political subdivision of the
State of Florida, whose address is Seminole County Services Building, 1101 East 1 st Street,
Sanford,Florida 32771,in this Agreement"COUNTY."
WITNESSETH:
WHEREAS, COUNTY desires to retain the services of a competent and qualified
contractor to provide Pavement Management Program services in Seminole County, and
WHEREAS,COUNTY has requested and received expressions of interest for the retention
of services of contractors; and
WHEREAS, CONTRACTOR is competent, qualified, and desires to provide services
according to the terms and conditions stated in this Agreement,
NOW, THEREFORE, in consideration of the mutual understandings and covenants set
forth in this Agreement, COUNTY and CONTRACTOR agree as follows:
Section 1. Services. COUNTY hereby retains CONTRACTOR to provide services as
further described in the Scope of Services attached as Exhibit A and made a part of this Agreement.
CONTRACTOR is also bound by all requirements as contained in the solicitation package, all
addenda to this package, and CONTRACTOR's submission in response to this solicitation.
Required services will be specifically enumerated, described, and depicted in the Release Orders
authorizing purchase of specific services. This Agreement standing alone does not authorize the
purchase of services or require COUNTY to place any orders for work.
CERTMED COPY-GRAM MAto F
Term Contract for Pavement Management Program Servic C-0" OT GRCUIT COURT �~
IFB-603616-19BJC DCOMPTROLLER ,�.
) SE INO E COUN ,FLORIDA 0.
Page 1 of 21
B 142.-DEPUTY CLERK
5
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s ,
Section 2. Terni. This Agreement tales effect on the date of its execution by
COUNTY and continues for a period of three (3) years. At the sole option of COUNTY, this
Agreement may be renewed for two (2) successive periods not to exceed one (1) year each.
Expiration of the term of this Agreement will have no effect upon Release Orders issued pursuant
to this Agreement and prior to the expiration date. Obligations by both parties under such Release
Orders will remain in effect until delivery and acceptance of the services authorized by the
respective Release Order. The first three(3)months ofthe initial term are considered probationary.
During the probationary period,COUNTY may immediately terminate this Agreement at any time,
with or without cause,upon written notice to CONTRACTOR.
Section 3. Authorization for Services.
(a) Authorization for provision of services by CONTRACTOR under this Agreement
must be in the form of written Release Orders issued and executed by COUNTY. A sample
Release Order is attached as Exhibit B. Each Release Order will describe the services required,
state the dates for delivery of services, and establish the amount and method of payment. The
Release Orders must be issued under and incorporate the terms of this Agreement. COUNTY
makes no covenant or promise as to the number of available Release Orders or that
CONTRACTOR will perform any Release Order for COUNTY during the life of this Agreement.
COUNTY reserves the right to contract with other parties for the services contemplated by this
Agreement when it is determined by COUNTY to be in the best interest of COUNTY to do so.
(b) All contractors will be invited to participate in the quoting process for each project
as directed by COUNTY's representative. Detailed technical information will be provided to each
contractor, and they will have the opportunity to submit a quote based on the not-to-exceed price
structure established in this Agreement. The final bids will normally be submitted on either a lump
Term Contract for Pavement Management Program Services
(IFB-603616-19BJC)
Page 2 of 21
6
Part 4
Price Submittal
IFS-603616-19/13JC - Pavement Management Program
Name of Bidder:Middlesex Paving, LLC.
Mailing Address:One Spectacle Pond Road Littleton MA 01460
Street Address: 10801 Cosmonaut Blvd
City/State/Zip: Orlando, Florida 32824
Phone Number: (407 )206-0077 FAX Number: (407) 206-3558
E-Mail Address: dsocci(cDmiddlesexcom.com& imeier(aDmiddlesexcomom
Prusuant to and in compliance with the IFB Documents, the undersigned Bidder agrees to
provide and furnish any and all of the labor, material, tools, equipment, incidentals and
transportation services necessary to complete all of the Work required in connection with the
Bid Documents for the amount hereinafter set forth. Bidder declares that the only persons or
parties interested in this bid as principals are those named herein; that this bid is made without
collusion with any person, firm or corperation; and he proposes and agrees, if the bid is
accepted, that he/she will accept to enter into an Ageement with the COUNTY in the form set
forth in the Purchase Order and solicitation Documents. The cost of the units shall include all
costs, including but not limited to:
General Administrative Overhead, fringe and benefits and profit, all documentation
required for operation, delivery/transportation of unit(s)to the County's delivery
address, indirect costs, i.e., insurance, ect., and indirect labor costs.
Group 1-Asphalt Subtotal: $_ 28,038,400.00
Group II -Sand and Seal in-place Subtotal: $ 147,625.00
Group III -Milling Subtotal: $ 1,109,500.00
Group IV-Striping Subtotal: $ 97,825.00
Group V-Miscellaneous Items Subtotal: $ 171,750.00
Group VI -Asphalt Materials (materials only) Subtotal: $ 364,000.00
Group VII -Earthwork Subtotal: $ 1,794,000.00
TOTAL BID: $ 31,723.100.00
Performance/Payment/Material-Workmanship Bonds Costs: $ 238,750.00
(Do not include in Unit Costs)
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---------------------------------------- --------------
ESTI MATE D
---ESTIMATED COST OF RESURFACING------------------------------------------------------REVISED 6/2/2021 ;
Location SUBDIVISION ROAD LENGTHS SQYDASPHALT TONS RESURFACING RUNNING TOTAL;
No- COST RESURFACING
COST
1 N 15T 1837 22 4580 395 561165 $ 56,165
2 NURSEY 1582 21 3765 325 $ 46,174 $ 102,336
3 LORI ANN LANE 746 24 1989 172 24,8.82 $ 127,218
r r
BIG BUCK CIRCLE 2464 21 4912 424 64,237 $ 187,455;
5 LORI ANN LANE duplicate formula error 746 24 2029 175 187,455;
6 N CORTEZ AVE 1837 22 4584 395 56,165 5 243,621 i
7 TIMBERWILDEAVE 737 20 1784 154 21,875 5 265,495 i
8 NORTHERN WAY 3564 25 10098 871 S 123,827 5 389,322
9 WINDING WATERS CIR 580 25 1643 142 $ 20,151 $ 409,474
10 5GALLOWAYTER 115 24 313 27 $ 3,836 $ 413,309,
11 5HEOAH BLVD 2540 19 5469 472 $ 67,069 $ 480,379;
12 LYNXTRL 1081 20 2450 211 $ 30,046 $ 510,425 ;
13 05C:ELOTTRL 2847 24 7744 668 S 94,959 5 605,3841
14 BOMBAYAVE 2219 20 5030 434 5 61,677 5 667,0621
15 HICKSAVE 1415 24 3849 332 $ 47,864 5 714,925
16 LOMBARDYRD 2583 21 6148 530 5 75,384 5 790.310
17 IRWIN CT 385 20 873 75 $ 10,701 $ 801,011
18 CIUAILNESTDR 137 21 326 28 31998 $ 805,009,
19 TREYMORECT 109 21 259 22 31181 $ 808,190;
20 WINDINGWATERS CIR 134 21 319 28 31911 $ 812,1011
21 CORY LN 438 20 993 86 $ 12,174 5 824,275
22 N 3RD ST 591 21 1407 121 S 17,248 841,523
23 5MG55RD 2856 24 7768 670 5 95,259 $ 936,782
24 WINDING HOLLOW BLVD 4837 24 13157 1135 $ 161,334 $ 11098,1161
25 BURGOS RD 1029 23 2682 231 32,891 $ 1,131,007 i
26 N ELK CT 575 24 1564 135 19,179 $ 1,150,186
27 SHEGA H BLVD 4357 19 9382 809 115,048 $ 1,265,234 i
28 NORTHERN WAY 4769 24 12972 1119 5 159,065 $ 1,424,299
29 MAPLE CT 223 20 505 44 5 6,198 $ 1,430,497
30 HAYES RD 5071 23 13218 1140 5 162,091 $ 1,592,588
31 DARONCT 155 24 422 36 S 5,170 1,597,758;
32 5FAIRFAXAVE 1235 21 2939 254 5 36,043 1,633,8011
33 WHITE OAK DR 241 20 546 47 $ 6,699 5 1,640,SOOi
34 WINDING WATERS CIR 2140 21 5093 439 $ 62,455 5 1,702,956 i
35 SHEPPARD ROAD _4393 __ 19 _ 9460 816 115,998 5 11818,954
-------------------------------------------- ---------- ---------- ------------------------------------------------
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17
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Over Location of Resurfacing Projects
18
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19
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Detail Location of Resurfacing Projects
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20
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21
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Detail Location of Resurfacing Projects
Numbers Refer to Estimated Cost Sheet
22