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Home My WebLink About2021 06 14 Consent 303 - FY 2020-2021 Mid-Year Budget Amendment .44 P'rt' • CONSENT AGENDA ITEM 303 CITY COMMISSION AGENDA I JUNE 14, 2021 REGULAR MEETING 1959 00 WE TITLE FY 2020-2021 Mid-Year Budget Amendment SUMMARY The City Manager is requesting that the City Commission consider approval of Resolution 2021-03 amending the Fiscal Year 2020-2021 Budget. This agenda item is needed to amend the Fiscal Year 2020-2021 budget for those funds which vary from the originally adopted budget. The vast majority of the amendments are necessary for one of the following reasons: * accrual of revenues and expenses in the appropriate fiscal period variations between budgeted (estimated) and actual expenditures and revenues * 2020-2021 agenda items with fiscal impact The City Charter provides that the Commission may amend the budget by resolution. Please note that only those funds requiring budget adjustment are included herein. Part of the normal course of operations at fiscal year-end is the accrual of revenues and expenses. The accruals are necessary for aligning revenues and expenses with the fiscal period to which they relate. It is also typical for some variances between actual and budgeted expenses and revenues to require budget adjustments. Furthermore, over the course of the fiscal year, various agenda items are approved by the Commission. In some cases, those approved agenda items lack specific language to amend the expenditure budget or the appropriation to or from fund balance. This resolution formalizes the fiscal impact of those actions. Shown in Attachment 1 and 2 of the Resolution are the budgeted ending fund balances for all funds requiring amendment for the 2020-2021 fiscal year. Please note: these are budgeted figures only, not to be confused with audited financial statements which will be available in March of 2022. State statute requires that the final budget amendment be formalized by November 29, 2021 . 1 RECOMMENDATION Staff recommends the City Commission approve Resolution 2021-03 amending the FY 2020-2021 budget. 2 RESOLUTION 2021-03 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS FLORIDA,AMENDING THE FISCAL YEAR 2020-2021 BUDGET; PROVIDING FOR SEVERABILITY, REPEAL OF PRIOR INCONSISTENT RESOLUTIONS, AND AN EFFECTIVE DATE. WHEREAS, Section 7.05 of the City Charter provides that the annual City budget may be amended by Resolution duly adopted by the Commission; and WHEREAS, the City Commission of the City of Winter Springs deems that this Resolution is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA,AS FOLLOWS: Section 1. Incorporation of Recitals. The foregoing recitals are deemed true and correct and are hereby fully incorporated by this reference. Section 2. That the Fiscal Year 2020-2021 City Budgets are amended as provided in Attachments 1 and 2 attached hereto. Section 3. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of the conflict. Section 4. Severability. If any section, subsection, sentence, clause,phrase, word, or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 5. Effective Date. This Resolution shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida. RESOLVED by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on the 14th day of June, 2021. KEVIN McCANN, Mayor City of winter Springs,Florida Resolution 2021-03 Page 1 of 2 3 ATTEST: CHRISTIAN GOWAN, City Clerk Approved as to legal form and sufficiency for the City of Winter Springs only: ANTHONY A. GARGANESE, City Attorney City of Winter Springs,Florida Resolution 2021-03 Page 2 of 2 4 Attachment 1-Budget Amendment Detail Resolution 2021-003 General Fund Funds not included in this summary do not require budget amendment HELPFUL TOOLS: Comprehensive Annual Financial Report for the year ended September 30,2020 as approved by City Difference in BegActual Beg Fund Commission on 04/26/2021 Regular 501; Fund Bal Balance 9/30/20 Fiscal Year 2020-2021 Original Budget as approved by City Commission on 9/28/2020 Public Hearing 401. Projected to CAFR Actual General Fund#001: As approved by City Commission on 9/28/20 Public Hearing Item 401: 10/1/20 Budgeted Beginning Fund Balance $8,824,620 $110,774 FY 2021 Budgeted Appropriation to(FROM) Fund Balance $0 9/30/21 Budgeted Ending Fund Balance $8,824,610 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $110,774 Fiscal Year 2027 Purchase Order/Budget Rollovers.• Recognize revenue budget-Misc.Rev. $1,437 PO rollover-PO#20-1280-Doors for Senior Center bathrooms ($1,437) $0 Revenue Neutra/.• Grants/Donations: Recognize revenue budget-Misc Rev. $9,200 Recognize expenditure budget-Police Chief-vehicle striping ($9,200) Recognize revenue budget-Insurance settlement $10,707 Recognize expenditure -General Government-Replacement vehicle purchase ($10,707) Recognize revenue budget-CARES Act-PW vehicle purchase $144,235 Consent 301;1/21/21 -CARES Act-PW vehicle purchase(4110) ($144,235) Consent 301;1/21/21 -CARES Act-Scale Computing Hardware&Service(1600) $145,059 Recognize revenue budget-CARES Act-Scale Computing Hardware&Service ($145,059) $0 Community Events: Recognize revenue budget-drive-in movie nights $10,411 Recognize expenditure budget-drive-in movie nights(7400) ($10,411) Recognize revenue budget-facility upgrade from Florida Kraze Krush soccer team $3,000 Recognize expenditure budget-facilityupgrade(7220) ($3,000) $0 Revisions to Original Budgeted Appropriation to(FROM)Fund Balance $0 REVISED 9/30/21 Budgeted Ending Fund Balance $8,935,394 FY21 Mid-Year Budget Amendment Attachment 1 5 Attachment 1-Budget Amendment Detail Resolution 2021-003 Other Governmental Funds HELPFULTOOLS: Comprehensive Annual Financial Report for theyearendedSe September Difference in Beg p � p pproved by City Fund Bal Actual Beg Fund Commission on 04/26/2021 Regular 501; Balance 9/30/20 Fiscal Year 2020-2021 Original Budget as a g Projected to g g approved by City Commission on 9/28/2020 Public Hearin 401. CAFR Actual Police Education Fund#101 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance 0 j FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($100) 9/30/21 Budgeted Ending Fund Balance $19,450 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR ($4,141) Increase SPI and simulation training training expenditure budget ($7,000) Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance ($11,141) REVISED 9/30/21 Budgeted Ending Fund Balance $8,309 Special Law Enforcement Fund-Local#102 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance $9,605 $3,943 $13,548 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($7,550) 9/30/21 Budgeted Ending Fund Balance $2,055 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $3,943 Defer legal fees for local forfeiture $3,000 Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $6,943 REVISED 9/30/21 Budgeted Ending Fund Balance $8,998 Special Law Enforcement Fund-Federal#103 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance $44,600 $1,111 $45,711 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($38,743) 9/30/21 Budgeted Ending Fund Balance $5,857 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $1,111 Align fines revenue budget with YTD actuals fine revenues $9,070 Increase small tool expenditure budget ($9,070) Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $1,111 REVISED 9/30/21 Budgeted Ending Fund Balance $6,968 FY21 Mid-Year BudgetAmendment Attachment 1 6 Attachment 1-Budget Amendment Detail Resolution 2021-003 Other Governmental Funds HELPFULTOOLS: Comprehensive Annual Financial Report for theyearendedSe September Difference in Beg p � p pproved by City Fund Bal Actual Beg Fund Commission on 04/26/2021 Regular 501; Balance 9/30/20 Fiscal Year 2020-2021 Original Budget as a g Projected to g g approved by City Commission on 9/28/2020 Public Hearin 401. CAFR Actual Transportation Improvement Fund#120 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance A-3 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($543,610) 9/30/21 Budgeted Ending Fund Balance $735,366 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $162,040 Defer Winding Hollow Turn Lane project to FY2022 $400,000 Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $562,040 REVISED 9/30/21 Budgeted Ending Fund Balance $1,297,406 ft Infrastructure Surtax Fund#121(2nd&3rd Generation) As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance $9,537,802 $579,291 $10,117,093 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($4,004,646) 9/30/21 Budgeted Ending Fund Balance $5,533,156 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $579,291 Defer bridge infrastructure budget(3rd Gen) $475,000 Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $1,054,291 REVISED 9/30/21 Budgeted Ending Fund Balance $6,587,447 W_ Transportation Impact Fee Fund#150 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance $1,661,453 $122,054 $1,783,507 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($838,000) 9/30/21 Budgeted Ending Fund Balance $823,453 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $122,054 Defer MBB/SR424 traffic signal construction $425,000 Defer I ntegra/SR424 traffic signal construction $350,000 Alig n impact fee revenue with 1/TD actuals $94,000 Citywide traffic study to determine current and future construction impact ($94,000) Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $897,054 REVISED 9/30/21 Budgeted Ending Fund Balance $1,720,507 FY21 Mid-Year BudgetAmendment Attachment 1 7 Attachment 1-Budget Amendment Detail Resolution 2021-003 Other Governmental Funds HELPFULTOOLS: Comprehensive Annual Financial Report for theyearendedSe September Difference in Beg p � p pproved by City Fund Bal Actual Beg Fund Commission on 04/26/2021 Regular 501; Balance 9/30/20 Fiscal Year 2020-2021 Original Budget as a g Projected to g g approved by City Commission on 9/28/2020 Public Hearin 401. CAFR Actual TLBD Maintenance Fund#160 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance 0$7169,575 $63,870 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($39,403) 9/30/21 Budgeted Ending Fund Balance $130,172 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $63,870 Recognize Misc Private Contribution/Donations $3,000 Increase Christmas decorations expenditure budget ($3,000) Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $63,870 REVISED 9/30/21 Budgeted Ending Fund Balance $194,042 TLBD I Capital/Debt Service Fund#261 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance $58,701 $1,368 $60,069 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($21,487) 9/30/21 Budgeted Ending Fund Balance $37,214 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $1,368 Defer Pond rejuvenation project to FY 2022 budget $25,000 Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $26,368 REVISED 9/30/21 Budgeted Ending Fund Balance $63,582 ■ da Excellence in Customer Service Initiative CP Fund#305 As approved by City Commission on 9/28/20 Public Hearing 401 10/1/20 Budgeted Beginning Fund Balance $514,752 $345,911 $860,663 FY 2021 Budgeted Appropriation TO(FROM)Fund Balance ($177,000) 9/30/21 Budgeted Ending Fund Balance $337,752 Amendments to be approved tonight to Original FY 2020-2021 Budget(as approved on 9/28/20): Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/20 CAFR $345,911 Eliminate New Backup system project $150,000 Revisions to Original Budgeted Appropriation TO(FROM)Fund Balance $495,911 REVISED 9/30/21 Budgeted Ending Fund Balance $833,663 FY21 Mid-Year BudgetAmendment Attachment 1 Attachment 2-General Fund Budget Amendment Summary Resolution 2021-003 HELPFUL TOOLS: Cc m pre hensive Ann a al Financia l Reportfor the yea Fended September 30,2020 as a pp roved by City Commission on 04/26/2021 Regu Iar501; Fiscal Year 2020-2021 Original Budget as approved by City Commission on 9/28/2020 Public Hearing 401. FY27 FY27 Original Revenue Intra Amended Annual PO/Budget Neutral Departmental Annual Division# Budget Rollovers Changes Transfers Budget General Fund Revenues&Transfers $76,883,794 $76,883,794 Recognize revenue budget-movie nights donations $ 10,411 $ 10,411 Recognize revenue budget-facility upgrade from FKK $ 3,000 $ 3,000 Recognize revenue budget-CARES Act-PW vehicle purchase $144,235 $ 144,235 Recognize revenue budget-CARES Act-Scale Computing Hardware&Service $145,059 $ 145,059 Recognize revenue budget-Misc.Rev. $1,437 $9,200 $ 10,637 Recognize revenue budget-Insurance settlement $10,707 $ 10,707 General Fund Revenues&Transfers $ 76,883,794 $ 1,437 $ 322,672 $ - $ 77,207,243 General Fund Expenditures* City Commission 1100 $ 117,112 $ 117,112 City Manager 1200 $ 318,751 $ 318,751 City Clerk 1210 $ 181,222 $ 181,222 Finance-General 1300 $ 617,291 $ 617,291 Finance-Utility Billing 1360 $ 603,958 $ 603,958 Comm Development-Administration 1500 $ 138,475 $ 138,475 Comm Development-Planning 1510 $ 88,957 $ 88,957 Comm Development-Urban Beautification 1520 $ 700,783 $ 700,783 Comm Development-Streetlighting 1530 $ 521,627 $ 521,627 IS&General Services-Human Resources 1315 $ 308,638 $ (3,000) $ 305,638 IS&General Services-General 1600 $ 774,020 $ 145,059 $ 919,079 IS&General Services-City Hall 1910 $ 26,526 $ 26,526 IS&General Services-Risk Management 1925 $ 605,300 $ 605,300 IS&General Services-Facilities Maintenance 1935 $ 277,413 $ 3,000 $ 280,413 IS&General Services-Marketing&Events 7415 $ 169,502 $ 10,411 $ 179,913 Recognize revenue budget-facility upgrade from Florida Kraze Krush soccer team 1400 $ 26S,420 $ 265,420 General Government-General 1900 $ 1,138,941 $ 10,707 $ 1,149,648 Police-Chief 2100 $ 6,049,437 $ 9,200 $ 6,058,637 Police-Criminal Investigations 2110 $ 31,015 $ 31,015 Police-Community Services 2120 $ 13,665 $ 13,665 Police-Operations 2130 $ 111,630 $ 111,630 Police-Support Services 2140 $ 603,869 $ 603,869 Police-Code Enforcement 2150 $ 9,180 $ 9,180 Fire-Operations 2200 $ 278,694 $ 278,694 Public Works-Fleet 1940 $ 188,363 $ 188,363 PublicWorks-Administration 4100 $ 95,085 $ 95,085 Public Works-Roads&ROW 4110 $ 589,556 $ 144,235 $ 733,791 P&R-Administration 7200 $ 226,031 $ 226,031 P&R-Athletics 7210 $ 2,906 $ 2,906 P&R-Athletics Partnerships 7220 $ 5,800 $ 3,000 $ 6,386 $ 15,186 P&R-Parks&Grounds 7230 $ 1,386,548 $ (28,466) $ 1,358,082 P&R-Programs 7240 $ 115,301 $ 115,301 P&R-Seniors 7250 $ 322,178 $ 1,437 $ 22,080 $ 345,695 General Fund Expenditures 76,883,794 1,437 $ 322,672 $ - 77,207,243 Budgeted Approp TO(FROM)Fund Balance $ - $ - $ 0 $ - $ 0 FY21 Mid-Year Budget Amendment Attachment 9