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Home My WebLink About2021 06 14 Regular 502 - Body-worn camera (BWC) system discussion • REGULAR AGENDA ITEM 502 moa d CITY COMMISSION AGENDA I JUNE 14, 2021 REGULAR MEETING 1959 TITLE Body-worn camera (BWC) system discussion SUMMARY The topic of police body-worn camera (BWC) systems has been at the forefront of many law enforcement-related discussions for decades. During the evolution of these systems, and their implementation in police agencies in various sizes across the country, it has become apparent to police administrators that a "what's best" approach applied to each jurisdiction in the United States is simply not applicable. The individual needs of the community served by the police officers who will ultimately wear these BWC systems will determine how best to proceed. Implementation of a BWC program cannot be a knee jerk reaction- it must be done so with purposeful deliberation and deep consideration to several factors within the community considering them. Police administrators and public officials must closely examine the cost-to- benefit analysis of a BWC system. Based on staff's experience, for these systems to be beneficial to transparency and effectiveness and for the system to make the most impact it should not be implemented in pieces. Should a jurisdiction decide to pursue a BWC system, implementation of the desired system and features is best done all at once. Equipping officers with these tools must be uniform and there should be ample units on hand to equip every officer assigned to patrol duty, not just some. Estimated program costs for hardware alone combining updated integrated Taser 7 units with BWC units is $740,000. Reoccurring personnel costs required to adequately operate and administer this program are approximately $140,000. The consideration of the desires of the public served by its police department is vital. In short, is there a desire or demand by the public based on police mistrust or a pattern of abuse by police against its residents to justify the implementation over the uniquely vast costs of the system? In larger, more densely populated areas there may be more demand from the public than in a city the size and composition of Winter Springs. This factor is not meant to convey that BWC systems are not applicable in a city our size but cost-to- 1 benefit analysis weighs heavily in this discussion. Florida Statutes Chapter 943 outlines BWC policy framework for Florida police departments. Another consideration in BWC discussions that is not widely discussed among most agencies considering them relates to privacy concerns. Across the country, laws have been enacted to address privacy concerns created by BWC systems when officers wear them inside private residences during the course of duty or they otherwise encounter people experiencing certain situations where intrusion is a legitimate concern. These laws are not consistent from state to state and while they are currently intended to protect citizens from unnecessary intrusion, these laws can be amended as quickly as they were created, potentially negating these protections. There are strong considerations needed in this area related to BWC use, as legislative changes could widely impact public record release protections. Video footage could then be released to anyone requesting it pursuant to Chapter 119 of Florida Statutes. Staff is prepared to discuss this project with the Commission to determine the best path forward for our community. RECOMMENDATION The staff recommends the commission review information presented and engage in preliminary dialogue concerning police body-worn cameras. 2 AXON Winter Springs Police De t. - Fl. AXON SALES REPRESENTATIVE Ted Megremis tmegremis@axon.com ISSUED 4/29/2021 Q-284438-44315.581 WS 1 3 Q-284438-44315.581 WS Issued:04/29/2021 Anon Enterprise, Inc. y Quote Expiration:06/30/2021 17800 N 85th St. Account Number: Scottsdale,Arizona 85255 Payment Terms:Net 30 United States Delivery Method: Fedex-Ground Phone:(800)978-2737 SALES REPRESENTATIVE Ted Megremis SHIP TO BILL TO Phone: Nick Romano Winter Springs Police Dept. - FL Email:tmegremis@axon.com Winter Springs Police Dept. - FL 300 N. MOSS ROAD Fax: 300 N. MOSS ROAD Winter Springs, FL 32708 PRIMARY CONTACT Winter Springs, FL 32708 US Nick Romano US Phone: (407)327-7998 Email:nromano@winterspringsfl.org Year 1 Item Description Term Quantity List Unit (Months) Price Net Unit Price Total(USD) Axon Plans&Packages 20248 TASER 7 EVIDENCE.COM ACCESS LICENSE 60 1 0.00 0.00 0.00 73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 55 0.00 0.00 0.00 73686 EVIDENCE.COM UNLIMITED AXON DEVICE 60 55 0.00 0.00 0.00 STORAGE 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 1,650 0.00 0.00 0.00 73680 RESPOND DEVICE PLUS LICENSE 60 55 0.00 0.00 0.00 73681 AXON RECORDS FULL 60 55 0.00 0.00 0.00 73739 PERFORMANCE LICENSE 60 55 0.00 0.00 0.00 20248 TASER 7 EVIDENCE.COM ACCESS LICENSE 60 55 0.00 0.00 0.00 20246 TASER 7 DUTY CARTRIDGE REPLACEMENT 60 55 0.00 0.00 0.00 ACCESS LICENSE 73618 CITIZEN FOR COMMUNITIES USER ACCESS 60 55 0.00 0.00 0.00 LICENSE 73478 REDACTION ASSISTANT USER ACCESS 60 55 0.00 0.00 0.00 LICENSE 11642 THIRD-PARTY VIDEO SUPPORT LICENSE 60 55 0.00 0.00 0.00 73687 EVIDENCE.COM VIEWER LICENSE 60 1 0.00 0.00 0.00 73682 AUTO TAGGING LICENSE 60 55 0.00 0.00 0.00 Hardware 20160 TASER 7 HOLSTER-SAFARILAND, RH+CART 55 0.00 0.00 0.00 CARRIER 75015 SIGNAL SIDEARM KIT 55 0.00 0.00 0.00 Q-284438-44315.581 WS 2 4 Year 1 (Continued) Item Description Term Quantity List Unit Net Unit Price Total (USD) ' (Months) Price Hardware(Continued) L- 20050 HOOK-AND-LOOP TRAINING (HALT)SUIT 1 0.00 0.00 0.00 20008 TASER 7 HANDLE,YLW, HIGH VISIBILITY 55 0.00 0.00 0.00 (GREEN LASER), CLASS 3R 20040 TASER 7 HANDLE WARRANTY,4-YEAR 55 0.00 0.00 0.00 73202 AXON BODY 3- NA10 55 699.00 699.00 38,445.00 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 165 0.00 0.00 0.00 DEGREE)NS 22176 TASER 7 LIVE CARTRIDGE, CLOSE 165 0.00 0.00 0.00 QUARTERS (12-DEGREE) NS 71044 BATTERY, SIGNAL SIDEARM, CR2430 110 0.00 0.00 0.00 SINGLE PACK 22179 TASER 7 INERT CARTRIDGE, STANDOFF 50 0.00 0.00 0.00 (3.5-DEGREE) NS 22181 TASER 7 INERT CARTRIDGE, CLOSE 50 0.00 0.00 0.00 QUARTERS (12-DEGREE) NS 70033 WALL MOUNT BRACKET,ASSY, 7 43.90 43.90 307.30 EVIDENCE.COM DOCK 74210 AXON BODY 3-8 BAY DOCK 7 1,495.00 1,495.00 10,465.00 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 110 0.00 0.00 0.00 DEGREE)NS 22176 TASER 7 LIVE CARTRIDGE, CLOSE 110 0.00 0.00 0.00 QUARTERS (12-DEGREE) NS 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) 110 0.00 0.00 0.00 CARTRIDGE, STANDOFF NS 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) 110 0.00 0.00 0.00 CARTRIDGE, CLOSE QUART NS 20018 TASER 7 BATTERY PACK,TACTICAL 66 0.00 0.00 0.00 20041 TASER 7 BATTERY PACK WARRANTY,4- 66 0.00 0.00 0.00 YEAR 20042 TASER 7 DOCK&CORE WARRANTY,4- 1 0.00 0.00 0.00 YEAR 70033 WALL MOUNT BRACKET,ASSY, 1 0.00 0.00 0.00 EVIDENCE.COM DOCK 74200 TASER 7 6-BAY DOCK AND CORE 1 0.00 0.00 0.00 80090 TARGET FRAME, PROFESSIONAL, 27.5 IN.X 1 0.00 0.00 0.00 75 IN.,TASER 7 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 55 0.00 0.00 0.00 71026 MAGNET MOUNT, FLEXIBLE REINFORCED, 60 0.00 0.00 0.00 RAPIDLOCK Q-284438-44315.581 WS 3 5 Year 1 (Continued) Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Other 73944 OFFICER SAFETY PLAN 7 PLUS BUNDLE 60 55 0.00 0.00 0.00 HEADER 73957 OFFICER SAFETY PLAN 7 PLUS PAYMENT 12 55 2,508.00 2,508.00 137,940.00 Not Eligible/Gust omer Not Eligible/Customer Declined Channel 55 0.00 0.00 0.00 Declined Services Channel Services 73827 AB3 CAMERA TAP WARRANTY 60 55 0.00 0.00 0.00 73828 AB3 8 BAY DOCK TAP WARRANTY 60 7 0.00 0.00 0.00 80087 TASER 7 TARGET, CONDUCTIVE, 1 0.00 0.00 0.00 PROFESSIONAL(RUGGEDIZED) 71019 NORTH AMER POWER CORD FOR AB3 8- 7 0.00 0.00 0.00 BAY, AB2 1-BAY/6-BAY DOCK 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER Services . L. 79999 AUTO TAGGING/PERFORMANCE 1 0.00 0.00 0.00 IMPLEMENTATION SERVICE Subtotal 187,157.30 Estimated 0.00 Shipping Estimated Tax 0.00 Total 187,157.30 Spares Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Hardware 20008 TASER 7 HANDLE,YLW, HIGH VISIBILITY 1 0.00 0.00 0.00 (GREEN LASER), CLASS 3R 73202 AXON BODY 3- NA10 1 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY,4-YEAR 1 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 1 0.00 0.00 0.00 Q-284438-44315.581 WS 4 6 Spares (Continued) Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Hardware(Continued) 71026 MAGNET MOUNT, FLEXIBLE REINFORCED, 1 0.00 0.00 0.00 RAPIDLOCK Other 73827 AB3 CAMERA TAP WARRANTY 60 1 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 110 0.00 0.00 0.00 DEGREE)NS 22176 TASER 7 LIVE CARTRIDGE, CLOSE 110 0.00 0.00 0.00 QUARTERS (12-DEGREE) NS Other 73957 OFFICER SAFETY PLAN 7 PLUS PAYMENT 12 55 2,508.00 2,508.00 137,940.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER Subtotal 137,940.00 Estimated Tax 0.00 Total 137,940.00 Year 3 Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 110 0.00 0.00 0.00 DEGREE)NS 22176 TASER 7 LIVE CARTRIDGE, CLOSE 110 0.00 0.00 0.00 QUARTERS (12-DEGREE) NS 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) 110 0.00 0.00 0.00 CARTRIDGE, STANDOFF NS 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) 110 0.00 0.00 0.00 CARTRIDGE, CLOSE QUART NS Q-284438-44315.581 WS 5 7 Year 3 (Continued) Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Other 73957 OFFICER SAFETY PLAN 7 PLUS PAYMENT 12 55 2,508.00 2,508.00 137,940.00 73309 AXON CAMERA REFRESH ONE 55 0.00 0.00 0.00 73689 MULTI-BAY BWC DOCK 1ST REFRESH 7 0.00 0.00 0.00 73309 AXON CAMERA REFRESH ONE 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER Subtotal 137,940.00 Estimated Tax 0.00 Total 137,940.00 Year 4 Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 110 0.00 0.00 0.00 DEGREE)NS 22176 TASER 7 LIVE CARTRIDGE, CLOSE 110 0.00 0.00 0.00 QUARTERS (12-DEGREE) NS Other 73957 OFFICER SAFETY PLAN 7 PLUS PAYMENT 12 55 2,508.00 2,508.00 137,940.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER Subtotal 137,940.00 Estimated Tax 0.00 Total 137,940.00 Year 5 Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- 110 0.00 0.00 0.00 DEGREE)NS Q-284438-44315.581 WS 6 $ Year 5 (Continued) Item Description Term Quantity List Unit (Months) Price Net Unit Price Total (USD) Hardware(Continued) 22176 TASER 7 LIVE CARTRIDGE, CLOSE 110 0.00 0.00 0.00 QUARTERS (12-DEGREE) NS Other 73957 OFFICER SAFETY PLAN 7 PLUS PAYMENT 12 55 2,508.00 2,508.00 137,940.00 73310 AXON CAMERA REFRESH TWO 55 0.00 0.00 0.00 73688 MULTI-BAY BWC DOCK 2ND REFRESH 7 0.00 0.00 0.00 73310 AXON CAMERA REFRESH TWO 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL 1 0.00 0.00 0.00 VOUCHER Subtotal 137,940.00 Estimated Tax 0.00 Total 137,940.00 Grand Total 738,917.30 Q-284438-44315.581 WS 7 9 � A XON Summary of Payments Payment Amount (USD) Year 1 187,157.30 Spares 0.00 Year 2 137,940.00 Year 3 137,940.00 Year 4 137,940.00 Year 5 137,940.00 Grand Total 738,917.30 Q-284438-44315.581 WS Protect Life. 8 10 Tax is subject to change at order processing with valid exemption. Axon's Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions)and the Axon Customer Experience Improvement Program Appendix,which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions),as well as the attached Statement of Work(SOW)for Axon Fleet and/or Axon Interview Room purchase, if applicable.The Axon Customer Experience Improvement Program Appendix ONLY applies to Customers in the USA. In the event you and Axon have entered into a prior agreement to govern all future purchases,that agreement shall govern to the extent it contemplates the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below,you represent that you are lawfully able to enter into contracts.If you are signing on behalf of an entity(including but not limited to the company, municipality,or government agency for whom you work),you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature: Date: Name(Print): Title: PO# (Or write NIA): Please sign and email to Ted Megremis at tmegremis@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order,please check out our online store buy.axon.com The trademarks referenced above are the property of their respective owners. ***Axon Internal Use Only*** SFDC Contract#: Order Type: RMA#: Address Used: Review 1 Review 2 SO#: Comments: Q-284438-44315.581 WS s Protect11