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HomeMy WebLinkAbout2021 05 10 Consent 302 - Minutes from the April 26, 2021 City Commission Regular Meeting CITY COMMISSION rn�orporacea REGULAR MEETING 159 9 MINUTES MONDAY, APRIL 26, 2021 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, April 26, 2021 of the City Commission to order at 6:31 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present Pastor Drew Taylor provided the Invocation and Mayor McCann then led the Pledge of Allegiance. Commissioner Cannon asked that an Item be added to the agenda as Item SO4, entitled Commission Discussion. Deputy Mayor Johnson asked that Item 300 be pulled for discussion only. No objections were noted to these changes and the agenda was adopted. AWARDS AND PRESENTATIONS 100)Swearing-In Ceremony for New Police Officers Chief Chris Deisler thanked the Mayor and Commission for the opportunity to speak and to honor Deputy Chief Matt Tracht and the swearing in on Officers. Matt Tracht was promoted from Captain to Deputy Chief. The following four (4) Officers were sworn in by Chief Deisler: Officer. Margaret Bittikofer Officer Cristopher Gomez Officer Jacoby Pace Officer Erik Schwartz Mayor McCann recessed the meeting at 6:SS p.m. Mayor McCann called the meeting back to order at 7:07 p.m. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 26, 2021 1 PACE 2 OF 102 101) Tree Giveaway Updates & Presentation of Arbor Day Proclamation Arbor Day Proclamation 2021 Mayor McCann read the Arbor Day Proclamation Ms. Casey Howard, Director, Operations Department provided an update on the annual tree giveaway, noting 934 registrants and 900 trees distributed. Ms. Howard thanked those involved and noted the event went smoothly. "MOTION TO APPROVE DONATING AT LEAST ONE TREE TO EACH OF OUR SCHOOLS AND MAKE THIS AN ANNUAL DONATION." MOTION BY ROB ELLIOTT. SECONDED BY KEVIN CANNON. DISCUSSION. VOTE: COMMISSIONER BENTON:AYE DEPUTY MAYOR JOHNSON:AYE COMMISSIONER ELLIOTT COMMISSIONER HALE:AYE COMMISSIONER CANNON:AYE MOTION CARRIED. Attorney Garganese asked for clarification about the intent of the motion and the Commission confirmed that the donation would be contingent on the tree being planted on school property. PUBLIC INPUT Ms, Donna Kittel% 508 0spreyLane, Winter Springs congratulated Mayor McCann and thanked the Commission for encouraging resident participation and thanked Commissioners and Staff for working with her. CONSENTAGENDA 300)Tyler Technologies/Energov- Permitting System Cover Page Winter Springs, FL SaaS Contract City of Winter Springs Florida - Statement of Work Tyler Technologies - EnerGov SaaS Quote Deputy Mayor Johnson asked Mr. Schmidt about the proposed new system, the work that went into finding this system, and a timeline for getting the old system out and the new system in. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 26, 2021 1 PACE 3 OF 10 3 Mr. Schmidt reviewed the process and noted that Energov would eliminate redundancies and increase efficiency, including allowing online inspection appointments. Mr. Schmidt noted many other cities use this system and that there was typically a 12 month period to design and implement the system but that they were trying to expedite this process. . Brief discussion followed on integration of data from the prior system. 301) Minutes from the Monday,April 12,2021 City Commission Regular Meeting Minutes No discussion. "MOTION TO APPROVE CONSENTAGENDA." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: COMMISSIONER BENTON:AYE DEPUTY MAYOR JOHNSON:AYE COMMISSIONER ELLIOTT:AYE COMMISSIONER CANNON:AYE COMMISSIONER HALE:AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400)Waste Pro Contract Addendum and First Reading of Ordinance 2021-03 Cover Page - Waste Pro Sixth Addendum to Solid Waste Agmt Ordinance 2021-03 Adopt Solid Waste Franchise SIXTH Addendum Ms. Sonksen briefly presented on the Waste Pro contract discussions and the proposed extension. "MOTION TO READ BY TITLE ONLY." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER CANNON. DSSICUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2021-03 by title only. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 26, 2021 1 PACE 4 OF 104 Mayor McCann opened the Public Hearing for Item 400 No one spoke. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE FIRST READING OF ORDINANCE 2021-03." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER HALE:AYE DEPUTY MAYOR JOHNSON:AYE COMMISSIONER ELLIOTT:AYE COMMISSIONER CANNON:AYE COMMISSIONER BENTON:AYE MOTION CARRIED. 401) First Reading of Ordinance 2021-04 Amending the City of Winter Springs Code of Ordinances. Section 2-27 regarding City Commission Rules And Procedures: Providing amendments related to agenda items and reports; providing for the repeal of prior inconsistent ordinances and resolutions; incorporation into the Code; severability and an effective date. Cover Page Ordinance 2021-04 Amending Commission Rules Agenda Items and Reports "MOTION TO READ BY TITLE ONLY." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. MOTION PASSED BY UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2021-04 by title only and reviewed the request at the last meeting for the inclusion of a New Business item on agendas. He further noted revised language related to reports. Attorney Garganese noted the purpose of new business would not be to do reports and reports would no longer be the appropriate place to bring items for consideration at future meetings. In conclusion, Attorney Garganese said that this section should not be used as a substitute for timely placing something on the agenda. Mayor McCann opened the Public Hearing for Item 407. No one spoke. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 26, 2021 1 PACE 5 OF 105 Mayor McCann closed the Public Hearing for Item 407. "MOTION TO APPROVE ON FIRST READING ORDINANCE 2021-04." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: COMMISSIONER ELLIOTT:AYE DEPUTY MAYOR JOHNSON:AYE COMMISSIONER HALE:AYE COMMISSIONER BENTON:AYE COMMISSIONER CANNON:AYE MOTION CARRIED. REGULAR AGENDA 500) Non-Binding Preliminary Review for the Winter Springs Marketplace. Cover Page Site Plan - Corner Parcel Exhibit Legal Description and Survey Location Map - Non-Binding Preliminary Review Application Mr. Schmidt introduced the item briefly and Mr. Ryan Stahl, Equinox Development to present the proposed project at the Winter Springs Marketplace. Mr. Stahl noted interest in the remaining parcel by Circle K, RaceTrac, 7/11, and Wawa and asked for the Commission to consider an amendment to the existing ordinance to allow gas station within 350 feet of another. Discussion followed on the existing Ordinance 2001-13, potential other stores or restaurants, issues with fencing at the current construction site, and concerns for the existing Mobil station. Brief discussion also occurred on the possibility of a convenience store that did not offer gas. 501)2020 Comprehensive Annual Financial Report Cover Page 2020 CITY OF WINTER SPRINGS -ANNUAL REPORT 2020 CITY OF WINTER SPRINGS - GOVERNANCE LETTER Ms. Sonksen introduced Ms. Tammy Campbell, McDirmit Davis to present the 2020 audited financial report. Ms. Campbell advised the Commissioner that the City had received an unmodified CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 26, 2021 1 PAGE 6 OF 10 6 opinion and that the management letter noted no internal control deficiencies. Ms. Campbell noted a new Florida Statute related to building permits and maximum allowed amounts held in development services fund. Finally, Ms. Campbell noted that the overall net position of the City increased $12.4 million. Discussion followed on any potential areas of concern, the sustainability of the tax base, and the purpose and restrictions on the Development Services Fund. "MOTION TO EXTEND THE MEETING." MOTION BY COMMISSIONER BENTON. SECONDED BY COMMISSIONER CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO ACCEPT THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS PRESENTED FOR THE FISCAL YEAR ENDED SEPTEMBER 30TH 2020." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: COMMISSIONER CANNON:AYE DEPUTY MAYOR JOHNSON:AYE COMMISSIONER BENTON:AYE COMMISSIONER HALE:AYE COMMISSIONER ELLIOTT:AYE MOTION CARRIED. 502) Meeting Schedule and Assignments Cover Page Mr. Gowan reviewed Florida League of Cities Policy Committees that Commissioners currently served on and asked about the application process for this year. The Mayor and Commission agreed to have the Clerk apply for the following appointments: • Finance, Taxation, & Personnel Committee- Mayor Kevin McCann • Land Use & Economic Development Committee- Deputy Mayor Ted Johnson • Municipal Administration Committee - Commissioner TiAnna Hale • Transportation & Intergovernmental Relations Committee - Commissioner Matt Benton • Utilities, Natural Resources, and Public Works Committee - Commissioner Kevin Cannon 503)Appointment Opportunities for City Boards and Committees Cover Page CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 26, 2021 1 PACE 7 OF 107 "MOTION TO APPOINT MELISSA HAYNIE TO THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: DEPUTY MAYOR JOHNSON:AYE COMMISSIONER BENTON:AYE COMMISSIONER HALE:AYE COMMISSIONER ELLIOTT:AYE COMMISSIONER CANNON:AYE MOTION CARRIED. "MOTION TO APPOINT KEN SPALTHOFF TO THE PLANNING AND ZONING BOARD." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: COMMISSIONER ELLIOTT:AYE COMMISSIONER CANNON:AYE COMMISSIONER BENTON:AYE DEPUTY MAYOR JOHNSON:AYE COMMISSIONER HALE:AYE MOTION CARRIED. ADD-ON ITEM 504) Commission Discussion Commissioner Cannon noted serving on the Florida League of Cities Advocacy Committee and wanted to bring an issue to the Commission's attention. Commissioner Cannon noted the passage of HB 1 recently signed by Governor DeSantis and noted impacts to sovereign immunity recovery limits under certain circumstances. Commissioner Cannon noted that he had been asked to craft a memo for the Advocacy Committee sharing concerns about this issue and asked for the Commission's consensus to work on this issue. The Mayor and Commission agreed to allow Commissioner Cannon to continue working on this issue. REPORTS 600)City Manager Shawn Boyle • Spoke about a lien issue on a property and reviewed the formal process for lien placement, reduction, and removal. 601)City Attorney Anthony A. Garganese • No Report 602)City Clerk Christian Gowan • No Report 603) Deputy Mayor/Seat Three Commissioner Ted Johnson • Noted the Tri-County League of Cities next meeting would be May 20 at Winter Park and there would be an ethics training session to follow • Noted his attendance at the tree giveaway and complimented staff • Noted his attendance at Fish Winter Springs, commented that it was a well attended event and well done • Asked about status on traffic report for 419 from Seminole County o Mr. Schmidt advised the Commission that the report had been received that night. 604)Seat Four Commissioner TiAnna Hale • Offered thoughts and prayers to residents affected at Seville on Green and noted visiting with affected families. • Congratulated new officers and Deputy Chief Tracht • Noted the successful tree giveaway • Thanked staff for work on the Comprehensive Annual Financial Report 605)Seat Five Commissioner Rob Elliott • Noted he was working on a partnership between Winter Springs High School and the Senior Center and asked about concerns related to volunteer ages and exceptions for Bright Futures volunteering • Asked for an update on the Business Tax Receipts review • Noted inquiries received about allowing chickens in yards and asked where tis was permitted. • Noted attendance at the tree giveaway and commended staff. 606) Mayor Kevin McCann CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 26, 2021 1 PAGE 9 OF 10 9 • Expressed gratitude for City Staff and everyone working with him as he adjusted to his new role. • Noted attendance at the Mayor/Manager Meeting and spoke about mask mandate discussions • Noted attending the tree giveaway 607)Seat One Commissioner Matt Benton • Congratulated Mayor McCann, Deputy Chief Tracht and new appointees to Boards. • Asked about current restrictions on having chickens in yards. 608)Seat Two Commissioner Kevin Cannon • Thanked Mayor McCann for comments made about the work being done in the City. PUBLIC INPUT Ms. Gina Shafer, Winter Springs Vi//age, Win ter Springs asked that zoning laws not be amended to allow for construction of another gas station/convenience store. Ms. Shafer thought the speed limit on 434 passing the Town Center should be reduced, thanked Chief Deisler for presenting officers swearing in, and asked about a timeline for installation of electric charging stations ADJOURNMENT Mayor McCann adjourned the meeting at 9:30 PM. RESPECTFULL YSUBMITTED: CHRISTIAN GOWAN CITY CLERK APPROVED: MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 12021 City Commission Regular Meeting. COMMISSIONCITY s 1U