HomeMy WebLinkAbout2021 01 25 Consent 301 - Purchase of Five (5) Ford F150 Trucks Funded by the CARES Act. • CONSENT AGENDA ITEM 301
n, CITY COMMISSION AGENDA I JANUARY 25, 2021 REGULAR MEETING
1959
TITLE
Purchase of Five (5) Ford F150 Trucks Funded by the CARES Act.
SUMMARY
In response to the COVID-19 Pandemic and national emergency, the Mayor and City
Commission of the City of Winter Springs issued a Mayor Declaration of Emergency on
April 2, 2020 pursuant to Chapter 252.38(3)(x), Florida Statutes and Section 2-255 of
the City Code of the City of Winter Springs, Florida. On June 10, 2020 Governor Ron
DeSantis announced the Seminole County CARES Funds initial allocation to be
$20,582,500. On September 28 the Commission approved the interlocal agreement
with the County for CARES Act funding reimbursement. The City submitted to the
County an estimate of the need for reimbursement of CARES Act Funding which
includes costs to purchase the necessary supplies and equipment to enhance a safe
environment for its residents and staff. The CDC recognizes that there is an increase
for potential transmission of COVID-19 when individuals share rides in vehicles. Under
the Declaration of Emergency, staff had an opportunity to purchase Five Ford F-1 50's
for Public Works to further allow social distancing for staff. Staff contacted several
vendors and Prestige Ford was able to meet the request of the City by December 31,
2020. The cost to purchase the vehicles was $144,235.00. The County agreed that this
purchase meets the terms and conditions of the CARES Act funding requirements. A
request for reimbursement will be complete by the end of the month, and the City
expects to receive the reimbursement in 4-6 weeks thereafter.
RECOMMENDATION
Staff wishes to inform the commission of the purchase of five Ford F150 Trucks funded
by the CARES Act; under permission granted to the City Manager under Section 2-255
of the City Code of the City of Winter Springs, Florida. No further action by the
commission is necessary.
1
BY ORDER OF THE MAYOR OF CITY OF WINTER SPRINGS
DECLARATION OF CIVIL EMERGENCY
WHEREAS, Coronavirus Disease 2019 (COVID-19) is a severe, acute
respiratory illness that appears to occur through respiratory transmission and
presents symptoms similar to those of influenza; and
.REAS, The Centers for Disease Control and Prevention
recommends that all states and territories implement aggressive measures to
slow and contain transmission of COVID-19 in the United States; and
WHEREAS, on January 30, 2020, the World Health Organization declared
a public health emergency of international concern related to COVID-19; and
WHEREAS, on January 31, 2020, the United States Department of Health
and Human Services declared that a public health emergency exists nationwide
as a result of confirmed cases of COVID-19 in the United States; and
WHEREAS, on Monday, March 1, 2020, Governor Ron DeSantis issued
Executive Order 20-51, declaring that appropriate measures to control the spread
of COVID-19 in the State of Florida are necessary and, therefore, directed that a
State of Emergency be declared in the State of Florida; and
WHEREAS, on March 9, 2020, Governor Ron DeSantis issued Executive
Order 20-52, declaring that appropriate measures to control the spread of
COVID-19 in the State of Florida are necessary and, therefore, directed that a
Public Health Emergency be declared in the State of Florida; and
WHEREAS, on March 2, 2020, the Seminole County Chairman executed
Executive Order 2020-001, declaring a Local State of Emergency under the
provisions of Chapter 72, Seminole County Code, due to the serious health
threat to those within the County arising from and related to COVID-19; and
WHEREAS, the Local State of Emergency has been extended three (3)
times by Executive Order No. 2020-002, 2020-003, and 2020-005 due to the
ongoing health threat to those within the County related to COVID-19; and
WHEREAS, on March 24, 2020, Governor Ron DeSantis issued Executive
Order 20-83, directing the State Surgeon General and State Health Officer to
issue a public health advisory to all persons over 65 years of age and to all
persons that have a serious underlying medical condition that places them at
high risk of severe illness from COVID-19, urging them to stay home and to take
other measures as necessary to limit their risk of exposure to COVID-19; and
WHEREAS, Executive Order 20-83 also directs that the State Surgeon
General and State Health Officer issue a public health advisory against all social
or recreational gatherings of 10 or more people and to urge all who can work
remotely to do so; and
City of Winter Springs
Mayor Declaration of Emergency—COVID-19
Page 1 of 4
2
WHEREAS, the Centers for Disease Control and Prevention ("CDC") also
currently recommends that all events in the United States of 10 or more people
should be cancelled or held virtually, staying at home when sick, keeping away
from others who are sick, and staying at home when a household member is sick
with respiratory disease symptoms or if instructed to do so by public health
officials or a health care provider; and
WHEREAS, on March 31, 2020, the City Manager of the City of Winter
Springs, pursuant to his authority under Sections 2-253 and 2-254 of the City of
Code, issued Executive Order 2020-01, which constituted concurrence by the
City of Winter Springs of the enforcement of Seminole County Executive Order
2020-06 within the jurisdictional limits of the City of Winter Springs, which
requires social distancing and adherence to The Centers for Disease Control and
Prevention guidelines throughout Seminole County; and
WHEREAS, on April 1, 2020, Governor Ron DeSantis issued Executive
Order 20-91, which states that senior citizens and individuals with a significant
underlying medical condition shall stay at home and take all measures to limit the
risk of exposure to COVID-19 and that all persons in Florida shall limit their
movements and personal interactions outside of their home to only those
necessary to obtain or provide essential services or conduct essential activities
through April 30, 2020; and
WHEREAS, COVID-19 continues to pose an imminent risk to healthcare
workers, first responders, and emergency medical services workers caring for
patients with COVID-19 and to residents, employees and businesses in the City
of Winter Springs and neighboring communities; and .
WHEREAS, Chapter 252.38(3)(a), Florida Statutes, provides authority for
a political subdivision such as the City of Winter Springs to declare a state of
local emergency and to exercise certain powers and authority to safeguard the
lives and property of its citizens; and
WHEREAS, pursuant to Section 2-255 of the City Code of the City of
Winter Springs, Florida, the Mayor shall have the right to declare a civil
emergency provided the declaration is in writing in the event the City
Commission cannot be convened a meeting in a timely manner to address the
civil emergency; and
NOW, THEREFORE, BE IT DECLARED PURSUANT TO POWER
VESTED IN ME, AS MAYOR OF THE CITY OF WINTER SPRINGS, FLORIDA
UNDER SECTION 2-255, that COVID-19 poses a serious threat to the lives and
property of the residents of the City of Winter Springs and that a state of local
emergency is declared effective this 2nd day of April, 2020 for all the territory
within the legal boundaries of the City of Winter Springs.
S_RCTI N 1. Recitals. The foregoing recitals are hereby fully
incorporated herein by this reference and are deemed a material part of this
resolution.
City of Winter Springs
Mayor Declaration of Emergency—COVID-19
Page 2 of 4
3
SECTION 2. As Mayor, I hereby authorize the City to exercise its
authority and powers pursuant to Florida Statutes 252.38(3)(a) and Chapter 2,
Article VII, of the City Code, and under the direction of the city manager and
police chief to the extent necessary to protect the public health, safety and
welfare and the best interests of the City of Winter Springs, which include the
authority and powers to take whatever steps are necessary pursuant to the
authority granted under Section 2-255 of the City Code to protect the public
health, safety and welfare, and the City shall have the power and authority to
enforce all executive emergency orders promulgated by the federal, state and
Seminole County Government (including the Seminole County Sheriff related to
COVID-19 within the jurisdictional limits of the City of Winter Springs, Florida.
SECTION 3. All public officials and employees of the City of Winter
Springs are hereby directed to exercise the utmost diligence in the discharge of
the duties required of them for the duration of the emergency and in the
execution of emergency laws, regulations and directives, state and local.
SECTION 4. All citizens are called upon and directed to comply
with the necessary emergency measures, to cooperate with public officials and
civil emergency disaster service forces in executing the emergency operational
plans, and to obey and comply with the lawful directions of properly identified
public officers.
SECTION 5. Severability. If any section, subsection, sentence,
clause, phrase, word, or portion of this declaration is for any reason held invalid
or unconstitutional by any court of competent jurisdiction, such portion shall be
deemed a separate, distinct and independent provision and such holding shall
not affect the validity of the remaining portion hereto.
SECTION 6. Effective Date. This declaration shall become
effective immediately upon the execution of this declaration by the undersigned
and shall remain in effect until terminated by the undersigned or the City
Commission in writing.
SECTION 7. Notice to the City Commission.The City Clerk or
City Manager is hereby directed to provide a copy of this declaration to all
members of the City Commission, City Manager, City Attorney, City Department
Directors, and other appropriate government officials. This declaration of a state
of emergency and all emergency regulations and actions activated under the
provisions of Chapter 2, Article VII, City Code shall be confirmed by the city
commission by resolution within five (5) working days of such declaration or at
the next regularly scheduled meeting of the city commission, whichever occurs
first, unless the nature of the emergency renders a meeting of the city
commission extremely impractical.
City of Winter Springs
Mayor Declaration of Emergency—COVID-19
Page 3 of 4
4
DECLARED by the Mayor of the City Commission of the City of Winter
Springs, Florida, this 2nd day of April, 2020.
Charles Lacey, Mayor
ATTEST (City Seal):
Christian Gowan,Interim City Clerk
Approved as to legal form and sufficiency for
the Cit ,of' inter Springs only:
ANTHONY A. GARGANESE,City Attorney
City of Winter Springs
Mayor Declaration of Emergency—COVID-19
Page 4 of 4
5
EMERGENCY EXECUTIVE ORDER 2020-01
OF THE CITY MANAGER OF WINTER SPRINGS
(ENFORCEMENT OF SEMINOLE COUNTY EXECUTIVE ORDER 2020-006)
WHEREAS,on March 1,2020,the State surgeon General and State Health Officer declared
a Public Health Emergency exists in the State of Florida as a result of COVID-19;and
WHEREAS, on March 9, 2020,Governor DeSantis issued Executive Order 20-52 declaring
a state of emergency for the entire State of Florida as a result of COVID-19,and has since issued
several other Executive Orders attempting to meet the dangers presented to the state and its
people by this emergency,and
WHEREAS, Executive Order 20-52 specifically authorizes each public subdivision within
the State of Florida to waive the procedures and formalities otherwise required by the political
subdivision by law pertaining to various matters including "taking whatever prudent action is
necessary to ensure the health, safety and welfare of the community";and
WHEREAS, on March 16, 2020, President Donald J. Trump and the Centers for Disease
Control and Prevention ("CDC') issued the "15 Days to Slow the Spread" guidance advising
individuals to adopt far-reaching social distancing measures,such as avoiding gatherings of more
than 10 people, and in states with evidence of community spread, bars, restaurants,food courts
gyms and other indoor and outdoor venues where groups of people congregate should be closed;
and
WHEREAS,on March 27,2020,Seminole County issued Executive Order 2020-06 requiring
social distancing and adherence to the centers for disease control and prevention guidelines
throughout Seminole County;and
WHEREAS, Seminole County has requested that the emergency management official of
each municipality execute a concurrence instrument for enforcement of Seminole County
Executive Order 2020-06;and
WHEREAS, pursuant to Section 2-252 of the City Code, the City Manager is vested with
emergency management powers,duties and responsibilities, and is charged with performing the
function of director of emergency management for the City of Winter Springs, and shall
implement, manage, and report on all actions authorized and taken under the provisions of the
City Code,and
WHEREAS, in furtherance of the declaration of State emergency issued by Governor
DeSantis,the President's guidance and the guidance of the State Surgeon General,and Seminole
County Executive Order 2020-06, and the powers and responsibilities vested in me as City
Manager, I desire to support Seminole County's request and execute the concurrence form for
enforcement of Seminole County Executive Order 2020-06 within the jurisdictional limits of the
City of Winter Springs; and
NOW,THEREFORE, BE IT DECLARED PURSUANT TO THE POWER VESTED IN ME,AS
CITY MANAGER OF THE CITY OF WINTER SPRINGS, FLORIDA UNDER SECTION 2-253 AND
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2-254, that this Executive Order 2020-01 is hereby adopted and applicable for all the territory
within the legal boundaries of the City of Winter Springs.
SECTION 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this
reference and are deemed a material part of this Supplemental Emergency Order#2.
SECTION 2. Enforcement of Seminole County Executive Order 2020-06. This
Executive Emergency Order shall constitute concurrence by the City of Winter Springs of the
enforcement of Seminole County Executive Order 2020-06 within the jurisdictional limits of City
of Winter Springs. In furtherance of this Executive Emergency Order, I will execute Seminole
County's Concurrence Form per their request and forward the same to Seminole County.
SECTION 3. Effective Date; Termination. This Emergency Executive Order 2020-01
shall become effective immediately upon execution of this order by the undersigned. This
Emergency Executive Order may be expressly terminated by subsequent order of the City Manager
or City Commission or shall automatically terminate at such time Seminole County Executive Order
2020-06 is terminated.
SECTION 4. Notice to the Mayor, City Commission and City Officials. The
City Clerk is hereby directed to provide a copy of this Executive Emergency Order to the Mayor,
all members of the City Commission, Police Chief, City Attorney,City Department Directors, and if
necessary, to other appropriate government officials.
DECLARED by the City Manager of Winter Springs, FI� this ����day of March, 2020.
Shawn Boylp,,` 'ty manager
ATTEST.(City Seal)
ed °
Christian Gowan, Interim City Clerk
Approved as to legal form and sufficiency for
the Cit f Winter Springs, Florida only:
Anthony A. Garganese, City Attorney
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MUNICIPAL CONCURRANCE FOR ENFORCEMENT OF
SEMINOLE COUNTY EXECUTIVE ORDER 2020-006
REGARDING COVID-19 REQUIRING SOCIAL DISTANCING AND
ADHERENCE TO THE CENTERS FOR DISEASE CONTROL AND
PREVENTION GUIDELINES
Authorized Munic al Emer gent � Mana ement Official
For the City of Winter Springs
f
Shawn oyle
City M pager
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{ Page 1 of 2
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i Tax Exempt Certificate Number:85.8012529804C-0 TERMS: NET 30 DAYS FROM RECEIPT OF INVOICE
Bili To Ship To Reprint Purchase Order
CITY OF WINTER SPRINGS CITY OF WINTER SPRINGS No,2021-00000339
FINANCE DEPARTMENT PW/UT COMPOUND
1126 EAST STATE ROAD 434 150 HARTMAN LANE
WINTER SPRINGS, FL 32708 WINTER SPRINGS, FL 32708 12/03/20
Vendor 20751 PRESTIGE FORD Deliver by
1 Ship Via
Contact Freight Terms
i PRESTIGE FORD
17701 US HWY 441 Delivery Reference Shawn David Boyie
MOUNT DORA, FL 32757 Resolution Number CARES Act funding
Phone: Fax:
Cluanf{tq;;J/lYtt ;-: lQBaye1P,. ► ifttflst 7oteiCoit
5.0000 Each 1-Repair&Maintenance $28,847.0000 $144,235.00
!tern Description (5)2020 Ford F150 Trucks XLT 2WD SUPERCAB 8.V BOX 145"WB(XiC)
Dotall aescrlptlon '
G/L Account Project Amount Percent
001-41.4110.560641(Machinery&Equipment- COVID 19(Cost tracking fpr the COVID-19 100.00%
Vehicles) response)
a
r
Subtotal $144,235.00
Sales Tax $0,00
Total Due144,235.00
Open Total Cost $144,235.00
Amount Voided
Open Amount Expensed
Open Amount Encumbered $144,235.00
Amount Discounted
Open Amount Rernaintng $144,235.00
3peclal Instructions
ti
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�S
Donna Bruno
From: Yvette Gomez
Sent: Monday, November 30, 2020 4:34 PM
To: Donna Bruno
Subject: FW: Duval Ford
Hi Donna,
Like you said the crew cab trucks are more money,they go for in the mid $30K. Unfortunately Duval Ford doesn't have
the trucks we're looking for.
Yvette Gomez
Associate Financial Analyst
` P: (407) 327-5987 F: (407) 327-4753
A:1126 East State Road 434
Incorporated Winter Springs, Florida 32708
1959 0000
.b
From: Bambi Darr<bambi.darr@duvalfleet.com>
Sent: Monday, November 30, 2020 3:52 PM
To:Yvette Gomez<ygomez@winterspringsfl.org>
Subject: Re: Duval Ford
EXTERNAL EMAIL:
[Caution: Do not click on links or open any attachments unless you trust the sender and know the content is
safe.]
Hi Yvette,
Well shoot...That will not work. The Crew Cab will put you in the mid $30K.
As of today we do not have any F-150's 4x2 XLT Extended Cab's in White available.
Thank you,
Bambi Darr
Government Sales
Duval Fleet
10
Duval Ford, Duval Chevrolet
5203 Waterside Drive
Jacksonville, Florida 32210
Office (904) 381-6596
https://www.facebook.com/duvalfleet/
On Nov 30, 2020, at 3:11 PM, Yvette Gomez<ygomez(a),winterspringsfl.org>wrote:
WARNING-External Email:This email originated outside of Duval Motors. DO NOT CLICK links or attachments
unless you recognize the sender and know the content is safe.
Hi Bambi,
I discussed this with my boss, her concern is that crew cabtrucks are made to transport multiple
passengers and are probably more$$. Would it be possible for the price range on these trucks be no
higher than $28,000.00?
Thank you,
<V2VV2V2_3d6ce35a-edbd-4479-ae1 e-dcdfd786dee7.png>
From: Bambi Darr<bambi.darr@duvalfleet.com>
Sent: Monday, November 30, 2020 12:48 PM
To:Yvette Gomez<ygomez@wintersprinesfl.org>
Subject: Re: Duval Ford
EXTERNAL EMAIL:
[Caution: Do not click on links or open any attachments unless you trust the sender and know
the content is safe.]
Hi Yvette,
I am striking out trying to locate white F-150's XLT matching your request. Would you be open
to crew cab trucks?
i
11
https://www.duvalford.com/new/Ford/2020-Ford-F-150-jacksonville-fl-
088dae980a0e0adfl7d4b5576ebbc3e8.htm?searchDepth=15:69
https://www.duvalford.com/new/Ford/2020-Ford-F-150 Jacksonville-fl-
c 144ea3 eOaOeOae743b91 fb9722831 d5.htm?searchDepth=l 6:69
https://www.duvalford.com/new/Ford/2020-Ford-F-150-ja ksonville-fl-
088dae460aOeOadfl7d4b5577fla6c l4.htm?searchDepth=17:69
Thank you,
Bambi Darr
Government Sales
Duval Fleet
Duval Ford, Duval Chevrolet
5203 Waterside Drive
Jacksonville, Florida 32210
Office (904) 381-6596
https://www.facebook.com/duvalflect/
On Nov 25, 2020, at 10:31 AM, Yvette Gomez <y o�(c�wintersprin.sfl.org>
wrote:
WARNING-External Email:This email originated outside of Duval Motors. DO NOT CLICK links or
attachments unless you recognize the sender and know the content is safe.
Good morning Bambi,
Any updates on the following?
5 Trucks Color White 2020 Ford F-150Super Cab 2WD XLT 6.5"Bed 145" WB
(X1C 300A)
Thank you,
<V2VV2V2_3d6ce35a-edbd-4479-ae1 e-dcdfd786dee7.png>
3
12
From:Yvette Gomez<ygomez@winterspringsfl.org>
Sent:Tuesday, November 24, 2020 3:04 PM
To: 'Bambi Darr' <bambi.darr@duvalfleet.com>
Subject: RE: Duval Ford
Hi Bambi,
2020 Ford F-150Super Cab 2WD XLT 6.5"Bed 145" WB (X1C 300A)
Thank you,
From: Bambi Darr<bambi.darr@duvalfleet.com>
Sent:Tuesday, November 24, 2020 3:03 PM
To:Yvette Gomez<ygomez@winterspringsfl.org>
Subject: Duval Ford
EXTERNAL EMAIL:
[Caution: Do not click on links or open any attachments unless you trust the
sender and know the content is safe.]
Hi,
Thank you,
Bambi Darr
Government Sales
Duval Fleet
Duval Ford, Duval Chevrolet
5203 Waterside Drive
Jacksonville, Florida 32210
Office (904) 381-6596
https://www.facebook.com/duvalfleet/
Confidentiality Note:This e-mail,and any attachment to it,contains information intended only for the use of the
individual(s)or entity named on the e-mail.If the reader of this e-mail is not the intended recipient,or the employee or
agent responsible for delivering it to the intended recipient,you are hereby notified that reading it is strictly prohibited.If
you have received this e-mail in error,please immediately return it to the sender and delete it from your system.Thank
you.
Confidentiality Note:This e-mail,and any attachment to it,contains information intended only for the use of the
individual(s)or entity named on the e-mail.If the reader of this e-mail is not the intended recipient,or the employee or
agent responsible for delivering it to the intended recipient,you are hereby notified that reading it is strictly prohibited.If
you have received this e-mail in error,please immediately return it to the sender and delete it from your system.Thank
you.
4
13
<1Mage006.jpg><1Mage010.jpg><image002.png><image004.jpg><image008.jpg
Confidentiality Note:This e-mail,and any attachment to it,contains information intended only for the use of the individual(s)or entity named
on the e-mail.If the reader of this e-mail is not the intended recipient,or the employee or agent responsible for delivering it to the intended
recipient,you are hereby notified that reading it is strictly prohibited.If you have received this e-mail in error,please immediately return it to
the sender and delete it from your system.Thank you.
5
14
Yvette Gomez NDonna Bruno
RE: Duval Ford
You replied to this nnessaye on 11130,!202{}4,37 PM.
Sing Maps
No problem.Hopefully Peacock Ford has what vWre looking for.!'m still waiting on his proposal.
Yvette Gomez
Associate Financial Analyst
P:(407)327-5987 P.(407)327-4753
A:1126 East State Road 434
t�i� [959 Winter Springs, Florida 32708
0000
Peacock Ford was non-responsive.
15