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HomeMy WebLinkAbout2021 01 11 Consent 302 - Approval of Minutes from the December 14, 2020 City Commission Special Meeting CITY COMMISSION ,n�. TRa SPECIAL MEETING 1959 MINUTES MONDAY, DECEMBER 14, 2020 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Charles Lacey called the Regular Meeting of Monday, December 14, 2020 of the City Commission to order at 4:01 p.m. in the Commission Chambers of the Municipal Building (City Hall,1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present (arrived at 4:06 p.m.) City Clerk Christian Gowan, present PUBLIC INPUT Ms. Loretto Ames, 1S0 Third Street, Winter Springs asked that City Staff and the Commission work with Seminole County on easements for the Cross- Seminole Trail to discuss and fix right of way issues to increase trail accessibility. REGULAR AGENDA 500) Strategic Planning Session The session began with a discussion on process. "MOTION TO ELECT TO PROCEED WITH COMMISSIONERS SPEAKING FIRST WITH AN OPPORTUNITY FOR THE MAYOR TO COMMENT AFTER." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION FOLLOWED ON IF AN ORDER NEEDED TO BE ESTABLISHED AND TIME LIMITS FOR SPEAKING. ATTORNEY GARGANESE CONFIRMED IT WAS THE COMMISSION'S PREROGATIVE TO DETERMINE ANY ORDER FOR PARTICIPATION. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBEP 14, 2020 VOTE: DEPUTY MAYOR JOHNSON: AYE COMMISSIONER BENTON: AYE COMMISSIONER ELLIOTT: AYE COMMISSIONER CANNON: AYE COMMISSIONER HALE: AYE MOTION CARRIED Commissioner Cannon noted the importance of coming together to strategically plan and commented on the ongoing efforts to update the comprehensive land use plan to shape how the City develops over time. Continuing, Commissioner Cannon spoke about the need for water conservation, noting the need for surface water improvement, potable water conservation, and the need to extend reuse water main connections. Commissioner Cannon also noted concerns related to the City's Consumptive Use Permit (CUP), issued by the St. Johns River Water Management District, noting that the City has obligated itself to several developments and the need to consider the CUP, especially as it declines, in all future development decisions as water demands continue to grow. Commissioner Elliott agreed that enhancement/expansion of reuse was necessary. Continuing, he suggested backing off on further residential development to reduce the strain on water demand and facilities. Deputy Mayor Johnson spoke about increased access to the Cross Seminole Trail, suggesting Edgemon as one example, and also commented on the need for safety improvements and increased signage. Continuing, Deputy Mayor Johnson commented on the potential in Central Winds Park fronting Lake Jesup suggesting the possibility of adding a pier and a small boat ramp as additional amenities. Commissioner Benton noted that managing growth had to be a priority to keep low-density development and conserve resources, such as water. Continuing, he noted his tour of the water and wastewater plants, commented on necessary repairs, and expressed agreement regarding an increased number of access points for the trail. MONDAY,CITY COMMISSION MINUTES I SPECIAL MEETING I Commissioner Hale offered suggestions for slowing down bikers on the trail and also agreed with the need for more access points to the trail. Commissioner Elliott brought up the idea of a City Work Day to assist those in need throughout the community after attending an event put on by a neighboring city. Commissioner Elliott noted he had talked to one Winter Springs church to gauge interest. The remaining members of the Commission responded positively to the idea of the City Work Day. Commissioner Hale encouraged the inclusion of business owners. Deputy Mayor Johnson noted interest from the local Rotary Club and spoke about potentially assisting those with Code Enforcement violations. Commissioner Cannon commented on the inclusion of nonprofits and the role of the City as a clearinghouse, using the citywebsite to link groups and volunteers with those in need. Commissioner Benton asked if Commissioner Elliott would be willing to lead this effort. Commissioner Elliott noted that the idea was very special to him and said he believed it wou Id be a great benefit to those in need, high school students who need community service hours, and local organizations looking to help. Commissioner Elliott noted that in the similar program that he was familiar with the City agreed to waive any outstanding fines if the resident agreed to participate. Commissioner Cannon commented on the value of the City's Lake Jesup frontage and was in support of a boardwalk and the prospect of an events center to fill the need for meeting and events space in the City. Continuing, Commissioner Cannon spoke about the City's Capital Plan and asked that it be brought to the Commission annually for review. Returning to the subject of water, he noted the need to authorize a study to expand reuse water mains as well as a rate study. Commissioner Cannon also noted new technologies that allow for more precise metering and delivery of water and the prospect of irrigation advisors to educate residents, set timers, and get irrigation systems working properly. Responding to these ideas, Deputy Mayor Johnson asked that staff identify who is consuming the most potable water and focus education efforts on them and encouraged further conversations on newer technologies. Deputy Mayor Johnson then brought up the need for additional street lighting and a CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBEP 14, 2020 1 PAGE 4 OF 8 long-term plan to address the needs of the Town Center and several communities. Continuing, he asked for an update on the City's preparations for SG and asked that the City work with the State to calm the speed east to west on State Road 434. Commissioner Elliott thought a boardwalk and events center would be very popular and well used. Commissioner Elliott then asked that electric vehicles be looked at further and that staff consider all associated maintenance costs. Finally, Commissioner Elliott proposed a board of citizens to recruit restaurants and small businesses for the area to take the place of developers seeking tenants. Commissioner Cannon addressed charging stations and noted that he would like to see them incorporated in to the conservation element of the Comprehensive Plan. He suggested potentially adding a requirement for charging station installation for new construction and asked staff to look at benefits for commercial properties as people utilize the stations while they shop and dine. Commissioner Cannon then discussed the Strategic Traffic Plan, asked that an update be brought to the Commission, suggested the deployment of digital speed signs on collector roads, and echoed previous comments about speed limit reductions on State Road 434. Commissioner Benton asked about communications to residents about issues such as boil water notices and broken streetlights. Brief discussion followed on the possibility of acquiring a reverse 911 system. Deputy Mayor Johnson spoke further on attracting restaurants and other businesses and suggested undertaking a retail market analysis to better target businesses. Deputy Mayor Johnson then asked Chief Chris Deisler, Winter Springs Police Department, about the lack of flashing yellow lights in front of Winter Springs Elementary.After brief discussion itwas noted that this issue could be addressed in the traffic study. Commissioner Cannon mentioned the need for a Strategic Economic Development Plan and suggested naming priority businesses with potential incentives available to bring them to Winter Springs. Commissioner Cannon then suggested that an Ethics Ordinance be drafted to apply to staff and elected officials. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBEP 14, 2020 Commissioner Hale proposed an "Art in the City" program to support local businesses and artists, suggested partnering with the UCF Incubator to offer certain classes, and also proposed a Hero's Garden. Continuing, Commissioner Hale commented on the redevelopment potential along the 17-92 corridor and commented on the success of addressing issues brought up at previous visioning sessions. Commissioner Cannon agreed that the commercial corridor of 17-92 would be a good option for large businesses with little impact to residential properties. Commissioner Cannon also noted previous discussions with Longwood and Seminole County to clean up boundaries and proposed a joint workshop. Deputy Mayor Johnson asked if the County would be receptive to a meeting regarding 17-92, noted some neighboring cities displaythe work of local artists in City Hall and offered that as a possibility, and finally mentioned hearing interest in a skateboard feature at a city park. Commissioner Benton noted that an aquatic park was also mentioned in a previous visioning session and suggested looking at the cost-benefit. Commissioner Elliott asked for an update on the Employee Recognition Garden at Central Winds Park. Ms. Casey Howard, Director, Operations Department explained the next step would be to get renderings which would be brought before the Commission for approval. Mayor Lacey noted everything he would have brought up had been addressed or no longer needed to be discussed. Commissioner Cannon noted projects currently underway and asked how to add water usage impact as a consideration when new projects come before the Commission. Manager Boyle spoke about the CUP, noting the City is at its limit on average. Continuing he mentioned the high water usage of Tuskawilla Crossing and a grant from the St. Johns River Water Management District, which the City had been awarded, to connect reclaimed to communities. Manager Boyle noted that further information regarding this and other water updates would be provided at the Regular Meeting being held at 6:30 p.m. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBEP 14, 2020 Continuing, Manager Boyle commented on the high cost of deferred maintenance and the list of capital projects which were currently scheduled and/or underway. He noted that this list would come before the Commission attheJanuaryll, 2021 Commission Meeting and would include roughlyeighty- five (85) million dollars of maintenance which would need to be addressed in the next five (5) years. Manager Boyle then summarized whatwas discussed and commented on the progress being made already on several issues that arose, including signage and trail access, projects on Lake Jesup, economic development plans, and the next phase of the traffic study/plan. Continuing, he thanked the Commission for their input. Commissioner Cannon noted the Business Tax Receipt program for the city should be made more robust. Looking forward, Commissioner Cannon noted possible future workshops on water and suggested a possible change to the water ordinance to allow for shutoffs for violators. PUBLIC INPUT Ms. Loretta Ames, ISO Third Street, Winter Springs expressed frustration at the cancellation of the Bicycle and Pedestrian Advisory Committee, thought the Committee should meet more often, and commented on the lack of bike paths in District One. Ms. Gina Shafer, Winter Springs Village, Winter Springs believed an events center would be frequently used, suggested more frequent strategic planning sessions, and spoke in support of electric vehicle charging stations in the City. Ms. Luanne Parker, 7792 East State Road 434, Winter Springs thanked the City and residents for their support, noted the struggles of small businesses related to COVID-19, and offered support for the effort to bring in more small businesses. Mr. Kevin McCann, 7709 Pheasant Circle, Winter Springs said he was encouraged by the discussion, noted his restaurant experience and what is needed to attract restaurants, and thought improvements and more amenities on Lake Jesup would be great additions. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBEP 14, 2020 1 PAGE 7 OF 8 Ms. Kelsey Cloze, 1024 Nin Street, Orlando, Florida, spoke about different ways to display art throughout the City mentioning the possibilities of murals and art studios. ADJOURNMENT Mayor Charles Lacey adjourned the Special Meeting at 6:21 p.m. RESPECTFULLY SUBMITTED: CHRISTIAN GOWAN CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the .2021 City Commission Regular Meeting. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBEP 14, 2020 1 PACE 8 CF 8 8