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HomeMy WebLinkAbout2021 01 11 Consent 303 - Approval of Minutes from the December 14, 2020 City Commission Regular Meeting CITY COMMISSION Incorporated REGULAR MEETING 1959 MINUTES MONDAY, DECEMBER 14, 2020 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Charles Lacey called the Regular Meeting of Monday, December 14, 2020 of the City Commission to order at 6:31 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present The agenda was adopted with a note that Item 302 would be subject to discussion but not pulled for a separate vote. AWARDS AND PRESENTATIONS 100) Beautification Proclamation Mayor Lacey presented a proclamation of appreciation to Ms. Joan Koski- Jones for her efforts to keep our roadways clean. 101) Winter Springs Cross Country State Champions Proclamation Mayor Lacey presented a proclamation to the Winter Springs High School Girls Cross Country Team, led by Coach Ocky Clark, celebrating their victory at the 3A State Championship for the second year in a row. 102) Water/Wastewater Construction Update Mr. Rob Nicholas, Veolia and Mr. Todd Petrie, Veolia, provided a construction update for water/wastewater. The following six (6) major projects were noted: CITY COMMISSION MINUTES I PECULAP MEETING I MONDAY, DECEMBEP 14, 2020 1 PACE 2 OF 112 1. Reuse Line Extension a. Mr. Nicholas and Mr. Petrie noted a St. Johns River Water Management District Grant that had been obtained to assist with this effort, noting that it would take about nine to twelve (9-12) months to complete. 2. Water Treatment Plant 1 Taste and Odor Improvements a. Mr. Nicholas and Mr. Petrie noted that a contract was coming before the Commission that evening (Item 301) which would improve the hydraulic flow, allow for the use of more tank capacity, and change the point of introduction for the disinfectant chemical to maximize its impact. 3. West Wastewater Treatment Plant Priority Repairs a. Mr. Nicholas explained that the basin must be taken out of service to drain, clean, and fix the aeration. Continuing he noted that the airline had blown out and was in the process of being repaired. It was noted that communication had been sent to surrounding properties to notify of potential odors while the work is being completed. 4. East Wastewater Treatment Plant Priority Repairs a. It was mentioned that the process happening at the West Wastewater Treatment Plant would be replicated on the East Wastewater Treatment Plant to ensure operations could continue. 5. Water Treatment Plant 2 Resiliency a. Generator purchase and installation coming before the Commission at a later date. 6. Water Treatment Plant 3 Resiliency a. Generator purchase and installation coming before the Commission at a later date. Further discussion continued on the availability of reclaimed water connections for communities other than Tuskawilla Crossing, where lines existed that were not connected, planning for future capacity, and the City's Consumptive Use Permit. Later on in response to Commission questions, Mr. Nicholas and Mr. Petrie expressed confidence in the selection of Sawcross for the award of the piping replacement (Item 301) and further discussed the percentage of residents on reclaimed water currently, as well as the treatment costs of reclaimed water. CITY COMMISSION MINUTES I PECULAP MEETING I MONDAY, DECEMBEP 14, 2020 1 PACE 3 OF 11 INFORMATIONAL AGENDA 200) Current Economic and Community Development Projects Summary • Cover Page • Projects Summary 201) Certificate of Achievement for Excellence in Financial Reporting • Cover Page • Press Release PUBLIC INPUT Mr. Mark Gordon, 924 Oak Forest Circle, Winter Springs, representing the Oak Forest Lake Homeowners Association thanked the Commission and City Staff for theirworkon cleaning up Lake Oak Forest. He noted that he had seen great improvement and sought an update on culverts. Discussion followed on carp acquisition, working with Seminole County, periodic monitoring of lake chemistry, and the potential of setting up an assessment district. Ms. Gina Shafer, Winter Springs Village, Winter Springs asked about future maintenance of water and wastewater plants, construction timelines and the potential impact of hurricane season, and also inquired about a traffic signal on State Road 434 and Michael Blake Boulevard and enhanced street lighting. Mayor Lacey advised Ms. Shafer discuss concerns with City Staff. CONSENT AGENDA 300) Surplus Assets • Surplus List No discussion. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, DECEMBEP 14, 2020 1 PACE 4 OF 114 301) Award Contract for WTP No 1 HSPS Suction Piping Replacement RFP 06-20 LR • Cover Page -t`. • RFP 06-20 LR Proposal #1 SAWCROSS_RFP #06-20 LR_REFERNCE PACKAGE-FINAL - • RFP 06-20 LR Proposal #2 Warton-Smith WTP No. l HSPS FINAL • RFP 06-20 LR Proposal #3 Intercounty Engineering Inc " • RFP 06-20 LR Proposal #4 McMahon Consturction Co Bid - 110620 Winter Springs WTP 1 HSPS Suction Piping Replacement - Bid Documents - • RFP 06-20 LR Proposal #5 SanPik_WTP No. l HSPS Suction Piping Replacement-Bid Proposal Submission-PDF COPY • RFP 06-20 LR Bid Tab #1 SAWCROSS_RFP #06-20 LR_BID PRICING DOCUMENTS-FINAL • RFP 06-20 LR Bid Tab #2 Whaton-Smith � • RFP 06-20 LR Bid Tab #3 Intercounty Engineering Inc Bid Tabulation • RFP 06-20 LR Bid Tab #4 McMahon Construction Co - 110620 Winter Springs WTP 1 HSPS Suction Piping Replacement - Bid Bond and Pricing - • RFP 06-20 LR Bid Tab #5 SanPik_ WTP No. l HSPS Suction Piping Replacement-Bid Pricing Documents-PDF COPY • RFP 06-20 LR Committee Ranking Summary • RFP 06-20 LR Committe Review Scoring Tabulation No discussion. 302) Authorization for the City Manager to purchase two (2) electric vehicles. • Cover Page Discussion on recalls of certain electric vehicles, warranties, locations and costs of charging stations, and potentially working with Town Center tenants and developers to install charging stations in additional locations such as throughout the Town Center, the new parking lot, and requiring installation at new developments. - Discussion on fees - app charges users - Advertising (wraps) 303) Winter Springs Defined Pension Plan Assumed Rate Of Return Modification CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, DECEMBER 14, 2020 1 PAGE 5 OF 11 5 • Cover Page No discussion. 304) Minutes from the Monday, November 16, 2020 City Commission Regular Meeting • Minutes No discussion. "MOTION TO APPROVE." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER BENTON: AYE COMMISSIONER HALE: AYE COMMISSIONER ELLIOTT: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400)Waste Pro Contract Extension • Cover Page - • Waste Pro Fifth Addendum to Solid Waste Agreement • Ordinance 2020-09 Adopt Solid Waste Franchise FIFTH Addendum Attorney Carganese read Ordinance 2020-09 by "title only" without objection from the Commission and provided a brief overview of the ordinance extending the franchise agreement with Waste Pro and including the anti- lobbying language requested. Ms. Maria Sonksen, Director, Finance Department was available for further questions. Discussion followed on the proposed timeline for negotiations. The Commission agreed that an update should come back no later than March 1, 2021 to allow for the necessary time should a bidding process be pursued. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, DECEMBER 14, 2020 1 PAGE 6 OF 11 6 Mayor Lacey opened the Public Hearing for Item 400. No one spoke. Mayor Lacey closed the Public Hearing for Item 400. "MOTION TO APPROVE FIRST READING OF ORDINANCE 2020-09." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: COMMISSIONER ELLIOTT: AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER HALE: AYE COMMISSIONER BENTON: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REGULAR AGENDA 500) Deputy Mayor Nomination • Cover Page Mayor Lacey asked for nominations from the Commission for the role of Deputy Mayor to serve throughout calendar year 2021. Deputy Mayor Ted Johnson nominated Commissioner Kevin Cannon Commissioner Matt Benton nominated Deputy Mayor Ted Johnson to continue serving in the role. City Clerk Gowan called roll with each Commissioner stating their choice for Deputy Mayor. Commissioner Hale -Johnson Commissioner Benton - Johnson Commissioner Elliott - Johnson Commissioner Cannon - Johnson Deputy Mayor Johnson -Johnson CITY COMMISSION MINUTES I PEGULAR MEETING I MONDAY, DECEMBEP 14, 2020 1 PACE 7 OF 11 "MOTION TO APPROVE DEPUTY MAYOR TED JOHNSON TO CONTINUE SERVING AS DEPUTY MAYOR FOR CALENDAR YEAR 2021." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: COMMISSIONER HALE: AYE COMMISSIONER BENTON: AYE COMMISSIONER ELLIOTT: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR JOHNSON: AYE MOTION CARRIED. 501) Appointment Opportunities for City Boards and Committees • Cover Page "MOTION TO APPOINT MARK GORDON TO THE PLANNING AND ZONING BOARD." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HALE: AYE COMMISSIONER BENTON: AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER ELLIOTT: AYE MOTION CARRIED. "MOTION TO APPOINT SANDRA SCHOLL TO THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: DEPUTY MAYOR JOHNSON: AYE COMMISSIONER HALE: AYE COMMISSIONER BENTON: AYE COMMISSIONER ELLIOTT: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. CITY COMMISSION MINUTES I PECULAP MEETING I MONDAY, DECEMBEP 14, 2020 1 PACE 8 OF 11 "MOTION TO APPOINT STEPHEN GILDEA TO THE CODE ENFORCEMENT BOARD." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER HALE: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER ELLIOTT: AYE COMMISSIONER BENTON: AYE MOTION CARRIED. "MOTION TO APPOINT GERRY MARINO TO THE VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER BENTON: AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER CANNON: AYE COMMISSIONER ELLIOTT: AYE COMMISSIONER HALE: AYE MOTION CARRIED. REPORTS 600) City Manager Shawn Boyle • Commented on the large numbers of people that attended the Winter Wonderland of Lights and thanked the many staff involved to make it a success. 601) City Attorney Anthony A. Garganese • No report CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, DECEMBER 14, 2020 1 PAGE 9 OF 11 ^ 602) City Clerk Christian Gowan • Noted tentative 2021 calendar had been distributed and would be brought to January 11, 2021 Regular Meeting for approval. 603) Seat Two Commissioner Kevin Cannon • Complimented the Winter Wonderland of Lights and all involved and noted he thought it was better than the parade. 604) Deputy Mayor/Seat Three Commissioner Ted Johnson • Shared praise for the Winter Wonderland of Lights event and suggested looking at hybrid event for next year. • Asked that representatives from Seminole County be invited to present the Commission a trail update. • Thanked Ms. Casey Howard, Director, Operations for working to get water update videos out to the public. • Acknowledged the City's accomplishment of receiving the Certificate of Achievement for Excellence in Financial Reporting. 605) Seat Four Commissioner TiAnna Hale • Echoed praise for Winter Wonderland of Lights and thanked all Staff that was involved. • Encouraged amplifying and supporting "small business everyday" • Wished everyone a Merry Christmas and Happy Holidays. 606) Seat Five Commissioner Rob Elliott • Asked about a potential speed bump installation • Echoed praise for Winter Wonderland of Lights event, noted he was happy to participate and looked forward to seeing it again nextyear. • Commented briefly on his idea of City Work Days and noted he would be happy to do whatever necessary to make it happen. • Suggested certificates of appreciation for all involved with the Winter Wonderland of Lights event. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, DECEMBER 14, 2020 1 PAGE 10 OF 11 10 607) Mayor Charles Lacey • Wished everyone a Merry Christmas 608) Seat One Commissioner Matt Benton • Asked about reinstating an invocation to take the place at the beginning of meetings. o The Mayor and Commission had no objection and asked that Anthony ensure they could reinstate the practice. PUBLIC INPUT Ms. Loretto Ames, 750 Third Street, Winter Springs wished everyone a Merry Christmas and Happy New Year. ADJOURNMENT Mayor Charles Lacey adjourned the meeting at 8:29 P.M. RESPECTFULLY SUBMITTED: CHRISTIAN GOWAN CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the .2020 City Commission Regular Meeting.