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HomeMy WebLinkAbout2022 07 11 Consent 304 - Approval of the Minutes from the Monday, June 13, 2022 City Commission Regular Meeting • CONSENT AGENDA ITEM 304 n, CITY COMMISSION AGENDA I JULY 11, 2022 REGULAR MEETING 1959 TITLE Approval of the Minutes from the Monday,June 13, 2022 City Commission Regular Meeting SUMMARY RECOMMENDATION Staff recommends City Commission to approve the Minutes from the Monday,June 13, 2022 City Commission Regular Meeting as presented. 1 CITY COMMISSION Incorporated 1959 REGULAR MEETING MINUTES MONDAY, JUNE 13, 2022 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 2 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday,June 13, 2022 of the City Commission to order at 6:32 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Kevin Cannon, present Commissioner Matt Benton, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, present via telephone Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present Commissioner Rob Elliott provided the Invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. Deputy Mayor Cannon noted questions about Item 302 and Commissioner Elliott noted questions about Item 301 but did not ask to pull the agenda item for a separate vote. The agenda was adopted without changes. AWARDS AND PRESENTATIONS 100)Acceptance of Donation from Ms. Karen Brook for the Sam Smith Park Boa rdwa I k Mr. Leonard Hartman introduced the item and noted that Ms. Karen Brook had given the City a $20,000 donation for the completion of the boardwalk in Sam Smith Park in memory of her parents, Gary and Mary Brook who had been active members of the City. Ms. Karen Brook spoke about her parents, the Tuscawilla Garden Club, luminaries, and her hope that residents would enjoy the boardwalk, amenities, and the park as a whole. Manager Boyle thanked Ms. Brook. Mayor McCann then shared some brief remarks and presented a thank you letter from the City Commission. 101) Promotion Ceremony- Lieutenant Doug Seely, Sergeant Bill Mayhugh, Sergeant Aaron Wilkins, Officer Kristen Herwick, and Officer Matt Scovel. Chief Matt Tracht announced the promotions of the following officers and swore them in to their new positions: CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, ]UN E 13, 2022 1 PAGE 2 OF 13 3 Officers Kristen Herwick and Matt Scovel to Sergeant; Sergeant Bill Mayhugh and Aaron Wilkins to Lieutenant; Lieutenant Doug Seely to Captain INFORMATIONAL AGENDA 200)Current Development Projects Summary No discussion. 201) 2021 Potable and Reclaimed Water Use No discussion. PUBLIC INPUT Mayor McCann opened Public Input Mr. Robert Miller, 679 Silver Creek Drive, Winter Springs spoke about traffic calming in the City. Mr. David Florman, 170 E Bahama Rd, Winter Springs spoke about a variety of topics related to former elected officials and interactions with various levels ofgovernment. Mayor McCann noted that several emails had been submitted regarding traffic calming and that they would be included in the record. Mayor McCann closed Public Input CONSENTAGENDA 300)State Road 434 Highway Maintenance Memorandum of Agreement No discussion. 301) Procurement of Traffic Calming and Speed Management Devices Commissioner Elliott wished to clarify the traffic study and toolbox and read the comments provided by a resident via email opposed to the installation of speed bumps. Manager Boyle noted that the City Engineer would be involved in the actual evaluation and selection process of roads where solutions would be deployed. Discussion followed on speeding issues on Shore Road, the possibility of Commissioners sharing with the Manager areas they hear the most complaints about, potentially involving the Police Department in the process, and a previous project in Wildwood. MONDAY, JUNE 13, 2022OF 13 Manager Boyle noted working directly with the HOA President of Wildwood at the time and hearing from him recently that the speed bumps were not as effective as the law enforcement presence and enforcement. Mr. Jason Norberg, Director, Public Works and Utilities noted meeting with other Florida public works directors and hearing a wide range of views with no consensus among the professionals. Regarding the Wildwood fixtures, Mr. Norberg noted the durability was there but couldn't speak to the effectiveness. Mr. Norberg noted that one consensus he had heard was to utilize the bolt-down fixtures to provide flexibility. Further discussion followed on potential Commission involvement in the process, the need to stay informed, and the need to address issues such as high traffic volume as well. 302)Winter Springs Marketplace Partial (WS Town Center) Site Acceptance (Phase II) Deputy Mayor Cannon noted concerns about the corner parcel and asked for a status update. Manager Boyle noted a recent storm had damaged the fence, the developer had noted their intent to remove the fence, grade, and hydro seed. Ms. Casey Howard, Deputy City Manager noted that the developer intended to complete this work by June 20, 2022. Ms. Howard further noted that Chipotle had noted an intent to open July 1st 303)Approval of the Minutes from the May 2,2022 City Commission Special Meeting No discussion. "MOTION TO ACCEPT CONSENT AGENDA." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, JUNE 13, 2022 1 PAGE 4 OF 135 400)The City Attorney and City Manager request that the City Commission consider accepting the Districting Commission's recommendation regarding an update of the City Commission voting district boundaries pursuant to Section 4.02 of the City Charter, and conduct First Reading of Ordinance No.2022-05 approving the recommendation. Mayor McCann asked for a motion to read by title only. "MOTION TO READ BY TITLE ONLY." MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2022-05 by title only, reviewed the redistricting process, and noted the Districting Commission had met and recommended the map included in the agenda packet. Mr. Joshua Sheldon, East Central Florida Regional Planning Council, 455 N. Garland Avenue, Orlando presented and noted disproportionate numbers throughout the City that needed to be addressed based on new Census data and Certificates of Occupancy. Mr. Sheldon then showed the proposed 2022 District Map. Mayor McCann noted that this had no impact on who residents voted for, rather it affected those running or interested in running for the Commission regarding residency requirements. Mr. Sheldon confirmed this and further noted that the changes would have no impact on any current commissioner in terms of their districts. Brief discussion followed on the proposed changes, contiguity of districts, and changes necessitated by census block changes. Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE ACCEPTING THE RECOMMENDATION MADE BY THE DISTRICTING COMMISSION AND PASS ORDINANCE NO.2022-05 ON FIRST READING." MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. VOTE: BENTON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE); CANNON (AYE) CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, ]UN E 13, 2022 1 PAGE S OF 13 G MOTION CARRIED 5-0. 401)10-Year Water Supply Facilities Work Plan Mr. Norberg introduced the item and noted that this water supply faciIitieswork plan was a requirement by Florida Statutes and that there were also associated requirements related to the Comprehensive Plan and the Central Florida Water Initiative (CFWI). Mr. Norberg introduced Ms. Mary Thomas, Carollo Engineers, 200 East Robinson Street, Orlando. Ms. Thomas reviewed the large amount of growth in Central Florida and associated demands on water supply and noted that Winter Springs was within a designated Water Use Caution Area spanning five counties. An in-depth discussion followed regarding projected timelines for the consideration of alternative water supplies, the Upper Floridan Aquifer, and water consumption and conservation goals. Ms. Thomas noted that the Winter Springs Water Supply Facilities Work Plan showed the City had sufficient existing water supply to meet 2025 demands and that supply was expected to be sufficient through 2029 when the current Consumptive Use Permit (CUP) expired. Furthermore, Ms. Thomas noted that the City would have adequate supplies from the Upper Floridan available through 2040 with the expansion of reclaimed water availability, which she noted the City had been working on, and that this plan would need to be included in the Conservation and Capital Improvement Elements of the Comprehensive Plan. Further discussion followed on potential alternative water supplies such as surface water or brackish water treatment. In response to a question from the Commission, Mr. Norberg noted that to his knowledge the City had never been out of compliance with CFWI and that the plan being discussed would be submitted in compliance with CFWI requirements. Mr. Norberg estimated that 65 to 70 million gallons of potable water per year would be saved by connecting Tuskawilla Crossings and Winter Springs Village to reclaimed water. Ms. Thomas then addressed a question related to the CUP and noted her recommendation to ask for more water, regardless of responsibly managed growth, when the CUP expires and have a contingency plan should the St. Johns Water Management District (SJRWMD) lower the permitted withdrawals. Ms. Thomas further noted that the plan had analyzed demand at full build-out to account for undeveloped parcels and future growth. Brief discussion followed on the Lake Jesup Reclaimed Water Augmentation Facility and the recharge rate of the aquifer. Discussion then turned to the Parkstone water feature. Manager Boyle noted at one MONDAY, JUNE 13, 2022OF 13 time that the City thought reclaimed water could be supplemented with the use of the Parkstone water feature, noted Commission approval of analyzing the source which Parkstone had expressed no interest in to date. In response to further questions from the Commission, Manager Boyle noted that the City had started in January in earnest to work with Parkstone and that there had been nothing done at this time to positively identify the source of the Parkstone water feature. Mr. Scott Richards, Carollo Engineers, 200 East Robinson Street, Orlando noted previously approved tests would provide desired information, such as the source of the water, but noted the City and contractors had not been allowed on Parkstone property and therefore there was not much information available. Further discussion followed on the CUP. Mr. Norberg noted that after self-reporting exceeding the CUP in 2020, the City was under the CUP for 2021 and projections showed that the Citywould fall belowthe CUP again in 2022. Ms. Thomas noted that the previously discussed adequate supply through 2040 was without considering the Parkstone water feature and complimented the City on their work and ability to show adequate supply, facilities, and plans in place. Commissioner Elliott noted that he had met with the President of the Parkstone HOA some months ago but had not received a response regarding allowing access on to the property. In response to further discussion surrounding Parkstone, Manager Boyle noted that deadlines had previously been communicated to the HOA, these had been unanswered, and that decisions would be made by December 2022 which provided a very brief window for any response from Parkstone now, given the time a study would take. "MOTION TO EXTEND THROUGH SECOND PUBLIC INPUT." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Mr. Norberg confirmed, in response to a question from the Commission, that SJRWMD correspondence indicated the City was granted a CUP for the water feature that sits on private land owned by the Parkstone HOA. Mayor McCann opened the Public Hearing for Item 401. Mr Art Gallo, 199 Nandina Terrace, Winter Springs noted reviewing the item prior to the meeting, commended Staff and consultants, made suggestions about a graph on the water bill and encouraged the City to post who the Water Conservation Coordinator is on website. Manger Boyle noted the City monitors high and low usage every month, noted visual reinforcement could be looked into, and noted that the planned rate study would provide further data. Mayor McCann closed the Public Hearing for Item 401. "MOTION TO APPROVE RESOLUTION 2022-11, ADOPTING THE 10-YEAR WATER SUPPLY FACILITIES WORK PLAN." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: HALE (AYE); BENTON (AYE);JOHNSON (AYE); ELLIOTT (AYE); CANNON (AYE) MOTION CAPRI ED 5-0. 402)Clean Water State Revolving Fund Wastewater Facilities Plan Mayor McCann briefly reviewed the item and the need to complete steps to be eligible for State Revolving Loan Funds Mr. Norberg noted the adoption of the plan was a Florida Administrative Code requirement to pursue State Revolving Funds and noted Staff's recommendation of approval. In response to questions from the Commission, Manager Boyle noted that the City planned to borrow $SO million which was a high estimate to account for unknowns which could arise throughout the process. Manager Boyle noted that he remained confident in the provided estimates even with the Federal Reserve's recent interest rate announcements and confirmed that future growth had been accounted for in all projections. Mr. Norberg reviewed next steps and noted that the plan would be submitted for approval in late June, noted that Staff had already submitted a request for inclusion, and review would occur at an August meeting to assign priority to projects. Mr. Norberg explained that should the project be chosen, the City would then submit a loan application for design and would seek inclusion and a loan for construction the following year. In response to a question from the Commission, Mr. Norberg noted confidence in the project and the process, commended the City's partners in Carollo and the Florida Department of Environmental Protection (FDEP), and noted that multi-phase projects were often committed to and seen through. Mr. Richards noted that previous consent orders could actually assist with funding approval and explained that failing package plants, such as those present in the City, were a high priority. Furthermore, Mr. Richards noted there was a high level of trust CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, JUNE 13, 2022OF ^ and open lines of communication between FDEP, Staff, SJRWMD, and all parties involved. Mr. Norberg noted that the City was submitting everything as quickly as possible and that information about a locked interest rate would be available as soon as the loan was approved, no later than the first of the year. Manager Boyle thanked Mr. Norberg for his work, Mr. Richards, and all the Carollo team. Manager Boyle also noted that he would like a discussion at a future meeting about the stabilization of the current plants. Mayor opened the Public Hearing for Item 402. No one spoke. Mayor McCann closed the Public Hearing for Item 402 "MOTION TO APPROVE RESOLUTION 2022-12, ADOPTING THE CLEAN WATER STATE REVOLVING FUND WASTEWATER FACILITIES PLAN." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: CANNON (AYE); BENTON (AYE); ELLIOTT (AYE);JOHNSON (AYE); HALE (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500)Appointment Opportunities for City Boards and Committees "MOTION TO REAPPOINT ELLEN PAUL TO THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE (TLBD)." MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO REAPPOINT HAROLD THOMSON TO THE CODE ENFORCEMENT BOARD." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO REAPPOINT KEN SPALTHOFFTOTHE PLANNING AND ZONING BOARD." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JUNE 13, 2022 1 PACE 9 OF 13 10 "MOTION TO APPOINT GINA SHAFER TO THE PARKS AND RECREATION ADVISORY COMMITTEE." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO REAPPOINT TERRI BIVONATO THE TLB D." MOTION BY COMMISSIONER BENTON. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. 501) New Business Deputy Mayor Cannon discussed proposed State Road 434 roundabout plans and pedestrian access enhancements, noted a left turn-in not present for Barclay's Reserve, noted a comment period occurring June 20 and asked that the Commission authorize the City Manager to send a letter to County representatives and contractors noting the desire of the Commission to have a left turn onto Mesquite Drive included in the project. Commissioner Elliott asked for a letter of appreciation signed by the Commission... Commissioner Elliott also noted that the Seminole County Public Schools Planning Technical Advisory Committee (PTAC) meeting was being held and asked whowould be attending. Manager Boyle and Attorney Garganese noted that they would be attending the meeting. Commissioner Johnson noted that the Florida Turnpike Enterprise was supposed to be having meetings next week, noted runoff concerns from the Lake Jesup Bridge and asked about discussing this in the future and potentially demonstrating support of efforts to mitigate this runoff. 600)City Manager Shawn Boyle • Recognized and congratulated Chief Tracht on the continuously falling crime rate; • Shared information about the 4th of July Celebration of Freedom event; • Budget comments; • Noted he and Ms. Howard were in discussions with architects, engineers, and Seminole County to bring Winter Springs a library and that he would keep everyone informed and bring further details when available. 601)City Attorney Anthony A. Garganese • No report CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JUNE 13, 2022 1 PACE 10 OF 13 'I'I 602)City Clerk Christian Gowan • Noted the Commission had a Budget Workshop scheduled for Thursday, July 7, 2022 at 6:30 PM. 604)Seat Four Commissioner TiAnna Hale • Noted the City hosted CALNO on June 1, 2022; • Noted attendance at the recent Diversity Workshop and thanked all those who attended; • Noted attendance at the Aldi Grand Opening; • Congratulated officers on their promotions 604)Seat Five Commissioner Rob Elliott • Noted his attendance at the recent Diversity Workshop and thanked attendees; • Noted his attendance at the Aldi Grand Opening 605) Mayor Kevin McCann • Noted his appreciation for attendees and participants in the recent Diversity workshop; • Noted the Pulse anniversary; • Noted his attendance at the CALNO meeting; • Noted his attendance at the Aldi Grand Opening; • Noted his attendance at the Memorial Day event held at the VFW Post; • Congratulated recent Winter Springs High School graduates; • Noted his son was recently sworn in as a member of the United States Coast Guard. 606)Seat One Commissioner Matt Benton • Recognized Public Works staff for all they do for the City 607) Seat Two Commissioner/Deputy Mayor Kevin Cannon • Noted his attendance at the CALNO meeting and that he appreciated the chance to hear from other cities; • Noted attendance at the Aldi Grand Opening and mentioned the store manager was a local; • Thanked participants and attendees of the recent Diversity Workshop and thanked School Board Member Kristine Krause for attending; CITY • 12 • Noted he had attended a recent Seminole County visioning session and that the County would be looking at reevaluating Transportation Concurrency Exception Areas; • Noted the recent passing of Memorial Day and noted his attendance at the VFW event; • Thanked the Mayor and fellow Commissioners for being engaged in the City 608)Seat Three Commissioner Ted Johnson • Shared that he believed the City Staff was the best it had ever been and expressed appreciation. PUBLIC INPUT Mayor McCann opened Public Input. Mr. Maurice Kaprow, PO Box 195233, Winter Springs shared that he felt the City Commission and Staff were responsive and phenomenal and noted he support the Commission and their efforts. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs asked about a goal line for the water bills and noted concerns with on-ramps related to earlier discussed road improvements. Mr. Bob Miller, 679 Silver Creek Drive, Winter Springs commended the Commission and City Manager for the work they do and Deputy Mayor Cannon asked for an update on the status of a rezoning request for storage units in front of Tuskawilla Crossing. Attorney Garganese noted that he would seek an update and provide the information. Mayor McCann closed Public Input. Mayor McCann adjourned the meeting at 9:54 P.M. RESPECTFUL L Y SUBMI T IED: CHRISTIAN GOWAN CITY CLERK APPROVED: CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JUNE 13, 2022 1 PACE 12 OF 13 13 MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 2022 City Commission Regular Meeting. CITY COMMISSION MINUTES I RECULAR MEETINC I MONDAY, JUNE 13, 2022 1 PACE 13 OF 13 14