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HomeMy WebLinkAbout2022 02 28 Consent 303 - Approval of the February 14, 2022 City Commission Regular Meeting Minutes CITY COMMISSION Incorporated 1959 P E G U LA P MEETING MINUTES ., MONDAY, FEBRUARY 14, 2022 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 52 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, Februaryl4, 2022 of the City Commission to order at 6:32 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, present Commissioner TiAnna Hale, present via telephone Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present Commissioner Rob Elliott offered the invocation followed by the Pledge of Allegiance. No changes were made to the agenda. AWARDS AND PRESENTATIONS 100) Mr. Christopher Schmidt, Director, Community Development Department noted working with Kimley-Horn and tentative plans to come back with more information at the February 28, 2022 Commission meeting. Mr. Schmidt then provided an update on the traffic light at Michael Blake Boulevard and noted that Staff had requested information and available dates from the Turnpike Authority to schedule their attendance at a future meeting. Discussion followed on the importance of a sound wall for residents close to the 417 Highway. 101) Wastewater Treatment Process Selection Mr. Jason Norberg, Director, Public Works and Utilities Director introduced Mr, Scott Richards, PE and Mr. Brian Graham, PE of Carollo Engineers to provide a recap of the methodology, give an update, and discuss next steps. Mr. Richards reviewed the project goals and Mr. Graham reviewed the treatment alternative screening process, noted that the options had been narrowed down to families of alternatives and that the City has focused on two processes based on the criteria - established technology, treatment effectiveness, and operability most important resulting in rankings. Mr. Graham spoke about the two processes, CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, FEBRUARY 14, 2022 1 PAGE 2 OF 9 53 Biological Nutrient Removal (BNP) and Membrane Bioreactor (MBR), associated costs and construction considerations. Mr. Norberg noted that process selection would be the next step and Staff would be looking to come back in early March with more information. Mr. Norberg also commented noted that Carollo continued to be a good partner throughout the process. Mayor McCann reiterated that this project was the largest investment ever made by the City. Discussion followed on impacts to staffing levels which the representatives from Carollo and Mr. Norberg indicated would remain relatively the same. It was noted that the deployment of staff may change, dependent on the chosen process, as MBP would allow for more automation and workers with different skill sets, though no additional licensing as that would be driven by the class of the facility. In regards to construction timelines, representatives from Carollo noted, withstanding supply chain issues, both would take approximately the same time to construct. Manager Boyle asked Mr. Norberg to briefly discuss the determination of capacity. Mr. Norberg spoke about the modeling calculations used to take into account current and future projected demand to ensure that the plant will meet needs without drastically exceeding the need of the City. Further discussion followed noting that the BNP process seemed to be most prevalent throughout the state and questions were asked about the risk illicit discharges would pose to the plants. Mr. Graham noted that, with proper maintenance and education, large scale illicit discharges should not be an issue with the new plants. He did note that membranes would be more susceptible to these discharges, though replacement availability was not currently an issue. Discussion then turned to life expectancy of the plants. Mr. Graham noted that, with proper maintenance, the physical structures would have a life expectancy of 50-100 years, the mechanical equipment should last 25-35years, and filters and membranes would typically need to be replaced every 5-10 years dependent on a number of factors. INFOPMATIONAL AGENDA 200)Current Development Projects Summary No discussion 201) Draft Minutes of January Board/Committee Meetings No discussion CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, FEBRUARY 14, 2022 1 PAGE 3 OF 9 54 DUBLIC INPUT Mr. Bob Sibley, 233 TavestockLoop, Win ter Springs spoke in regards to Item 500 and discussions surrounding the Parkstone artesian well. Mr. Robert Miller, 679 Silver Creek Drive, Winter Springs read a statement regarding speeding issues within the City, specifically on Shore Road. Ms Gina Shafer, Winter Springs Village, Winter Springs noted her attendance at the Planning and Zoning Meeting, developer's comments on concerns regarding the CUP and parking concerns, and shared comments regarding comprehensive plan requirement for electric charging stations. CONSENT AGEN DA 300)Well Pump repair and Maintenance Services Contract Rider, Contract Award Commissioner Cannon asked for confirmation that this was not a no-bid contract. Manager Boyle asked Attorney Garganese to review piggyback contracts and their appropriateness. Attorney Garganese noted that a piggyback was a common practice where cities use another municipality's or government agency's bidded contract to take advantage of cost savings and time savings in procuring substantially similar services. 301)The Savoy (WS Town Center) Site Acceptance No discussion 302)Winter Springs Marketplace Partial (WS Town Center) Site Acceptance (Phase 1) No discussion 303)GIS Interlocal Agreement between Seminole County and the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo,Sanford,Winter Springs, and the Property Appraiser No discussion 304)Approval of Minutes from the Monday,January10,2022 City Commission Regular Meeting No discussion 305)Approval of Minutesfrom the Monday,January24,2022 City Commission Regular Meeting No discussion CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, FEBRUARY 14, 2022 1 PAGE 4 OF 9 55 "MOTION TO APPROVE CONSENT AGENDA." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMM ISSIONERJOHNSON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400. Not Used REGULARAGENDA 500) Lake Jesup Reclaimed Water Augmentation Plant— Feasibility Analysis Mr. Norberg introduced the item, reviewed the history of the Lake Jesup Reclaimed Augmentation Facility approvals and construction, commented on the Parkstone Artesian Well and noted there was no current connection between the two. Mr. Norberg also noted that both the well and the Lake Jesup facility were permitted by St. Johns River Water Management District (SJPWMD) under City's CUP and reviewed maximum permissible withdrawals. Mr. Norberg noted the need for a feasibility study to evaluate potential repair of the facility to allow the City to resume operation, the need for access to be granted to evaluate the Parkstone artesian well, and associated cost reductions in the estimate if access was not granted to the Parkstone site. Mayor McCann summarized that the proposed feasibility analysis, at a cost of $120,000, would help the City determine the cost of bringing the Lake Jesup Reclaimed Augmentation Facility back on line and potentially work with the Parkstone community to better define the artesian well and its use. The Commission thought it would be beneficial to allow a professional to evaluate the undefined water feature, whether well or fissure, in question in the Parkstone community. Attorney Garganese clarified that the water feature in question would be considered waters of the state though the land on which the feature was located was owned by the Parkstone community. Attorney Garganese also noted he was not aware of an executed lease between the City and Parkstone community allowing access to the feature nor existing easements establishing a connection between the feature and the plant. Brief discussion followed on a suggestion made that Parkstone may make the water available to nearby utilities. Manage Boyle noted this would be highly irregular and would require other agencies to ask about laying lines within Winter Springs. Mr. Norberg noted that SJPWMD was supportive of a study being conducted and coming to a conclusion. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, FEBRUARY 14, 2022 1 PAGE 5 OF 9 56 Manager Boyle noted he thought different information was being shared with different parties, conversations with SJPWMD where it was indicated the permit in question would not be reissued when the current permit expired in 2026, and thought it was beneficial for all involved to allow the analysis to occur. "MOTION TO APPROVE ITEM 500." MOTION BY DEPUTY MANOR CANNON. SECONDED BY COMM ISSIONERJOHNSON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AIDE); ELLIOTT (AYE) MOTION CARRIED 5-0. 501) Discussion on Meeting Minutes Polic,X Mr. Christian Gowan, City Clerk introduced the item, reviewed the request for more detailed minutes, noted the option of action, discussion, or verbatim minutes, and asked for direction from the Commission. Discussion followed and Commissioners noted they would like some more detail in the minutes and that discussion minutes would be the best fit for agenda items. The Commission noted, in reference to a solution tied to closed-captioning services, that they would like to see associated costs that might move the City closer to video- streaming the meetings. The City Clerk and Manager Boyle agreed to implement the addition of more information more common with discussion minutes, noted time considerations for the completion of minutes, and discussed potentially bringing the Minutes Policy resolution to a future meeting for revision. "MOTION TO APPROVE EXTENDING THE MEETING THROUGH SECOND PUBLIC INPUT." MOTION BY COMMISSIONER BENTON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AIDE) MOTION CARRIED 5-0. 502) New Business Commissioner Elliott noted previous discussion on the Home-Based Business Ordinance in response to legislation passed bythe State Legislature and asked about the scheduling of a workshop. Discussion followed and Commissioners agreed they would like to hold a workshop following the end of the current Legislative Session to give the City Attorney sufficient time to review current Code and develop recommendations, and to see if CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, FEBRUARY 14, 2022 1 PAGE 6 OF 9 57 the Legislature might make any changes to the current law though none were currently being discussed. "MOTION TO BRING A VOTE OF CONFIDENCE FOR CITY MANAGER SHAWN BOYLE." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. COMMISSIONERS SPOKE HIGHLY OF THE WORK MANAGER BOYLE CONTINUED TO DO FOR THE CITYAND NOTED THEY WERE APPRECIATIVE. MOTION PASSED WITH UNANIMOUS CONSENT. Manager Boyle noted that several Commissioners had appointments that they wished to make. "MOTION TO APPOINT MICHAEL BLAKE TO THE BOARD OF TRUSTEES." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO APPOINT GREGORY SMITH TO THE BOARD OF TRUSTEES." MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO APPOINT SCOTT SIMS TO THE VETERANS AND VETERAN FAMILIES ADVISORY COMMITTEE." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. REPORTS 600)City Manager Shawn Boyle • Thanked Commissioner Elliott and shared comments on the demands of the job. Also thanked his wife for her support • Noted the retirement of Chief Chris Deisler, noted the Chief's last daywould be March 4th, and announced plans to celebrate him at the February 28th Commission meeting. Manager Boyle also noted that Deputy Chief Matthew Tracht would serve as Interim Police Chief. o Chief Deisler shared brief comments on his time with the City and noted that he appreciated the support of the community and the Commission. • Complimented the work of Staff with the Father/Daughter Dance and noted the upcoming Torcaso Pavillion Grand Opening CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, FEBRUARY 14, 2022 1 PAGE 7 OF 9 58 601)City Attorney Anthony A. Garganese • Noted he was still working with legal representation from CPH to try and schedule a phone appearance for Mr. Terry Zaudtke and Mr. Bill Gaucher. 602)City Clerk Christian Gowan • Reminded the Commission that the State of the County Luncheon would be held on February 24th in Lake Mary and that the City had purchased a table. 603) Seat Three Commissioner Ted Johnson • Complimented the Father/Daughter Dance • Noted he looked forward to Babe Ruth opening day • Thanked Mr. Schmidt and Mr. Norberg for their assistance in addressing Hacienda Village concerns. 604)Seat Four Commissioner TiAnna Hale • Complimented staff on the Father/Daughter Dance • Noted the opening of Foxtail Coffee in the Rustic Journeys • Thanked Chief Deisler for his service to the City 605) Seat Five Commissioner Rob Elliott • Noted that the Helping Hands initiative was starting back up and that they were looking for individuals that would need assistance. • Noted the installation of flex-stands installed on Roberts Family Lane to address resident's concerns. 606) Mayor Kevin McCann • Commended the Staff on the work that had been taking place in Torcaso Park • Noted the upcoming Babe Ruth opening day • Noted he had enjoyed his trip to Tallahassee, had learned much, and recommended it for all elected officials • Noted his attendance at the Rotary Club gala • Noted his attendance of Leadership Seminole and the upcoming Mayor's and Managers Meeting • Expressed appreciation to Chief Deisler 607) Seat One Commissioner Matt Benton CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, FEBRUARY 14, 2022 1 PAGE 8 OF 9 59 • Noted the local Argentine Bakery had been in business for one year and encouraged residents to support them. • Noted how much he had learned about pickleball and the popularity of the sport in the City. 608)Seat Two Commissioner/Deputy Mayor Kevin Cannon • Thanked Chief Deisler for his service to the City • Noted a lecture he gave recently to college engineering students PUBLIC INPUT Mr. Bob Sibley, 233 Tavestock Loop, Winter Springs continued his comments from earlier and spoke more about the artesian well issue. ADJOURNMENT Mayor McCann adjourned the meeting at 9:26 PM. RESPECTFUL L Y SUBMI TTED.- CHRISTIAN GOWAN CITY CLERK APPROVED.- MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 12022 City Commission Regular Meeting. CITY COMMISSION MINUTES I PEGULAR MEETING I MONDAY, FEBRUAPY 14, 2022 1 PAGE 9 OF 9 60