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HomeMy WebLinkAbout_2022 04 25 City Commission Regular Meeting Minutes CITY COMMISSION Inc "19 REGULAR MEETING MINUTES MONDAY, APRIL 259 2022 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, April 25, 2022 of the City Commission to order at 6:32 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Kevin Cannon, present Commissioner Matt Benton, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present 100) UCF Incubator Quarterly Update Mr. Christopher Schmidt, Director, Community Development Director introduced representatives from the UCF Incubator. Mr. Rafael Camaano, Site Manager, 1511 East State Road 434, Suite 2001, Winter Springs provided a presentation updating the Commission on the period covering October - December 2021, reviewed programs and services, current companies that are a part of the Incubator, and metrics. Ms. Erica Rose, CEO Tech Rage IT, 1511 East State Road 434, Suite 2001, Winter Springs reviewed her company and experience with the UCF Incubator noting they had been helpful in growing her business. Brief discussion followed on the company and their plans to stay in Winter Springs. The Mayor and Commission thanked Ms. Rose for investing in the community and noted the challenges the City faced with a shortage of office space. Mr. Camaano then reviewed plans for upcoming programming including working with City staff to develop training for existing businesses, an upcoming open house in August to meet businesses and provide information about the Incubator, talks with the Oviedo-Winter Springs Chamber of Commerce to potentially host lunch and learns, and workshop opportunities. Mr. Camaano noted the next report to the Commission would be provided in July and would cover the period of January-April 2022. Further discussion followed with the Commission noting they were glad to hear the updates and were more comfortable than previously supporting the Incubator. Continuing, the Commission asked about how Winter Springs fit into regional objectives developed by UCF and the Incubator, noted interest in meeting further to talk about the Greenway Interchange District and developing the area to accommodate commercial growth and create office space. Mr. Camaano noted that Winter Springs location was its greatest asset as its proximity to UCF positioned it well to assist businesses and see benefits from various programs. Brief discussion followed on impacts of the economic climate to the Incubator and its clients. Mr. Camaano noted that, as with everywhere, costs have increased and issues with the ability to hire people were concerns. The Commission further noted that Mr. Camaano had reached out to local business Rustic Journeys and offered assistance and thanked him for this effort. Mr. Rob Panepinto, 1511 East State Road 434, Suite 2001, Winter Springs noted that the program to assist small businesses was a direct result of previous discussions with the City and it was being formalized currently. 101) Traffic Study Presentation - Traffic Calming Tool Box Mr. Schmidt introduced the item, noted a previous presentation from Kittelson and Associates and current work with Kimley Horn to develop a traffic calming toolbox. Mr. Mike Vaudo, Kimley-Horn, 189 South Orange Avenue, Suite 1000, Orlando noted it had been a pleasure to work with City Staff and provided a presentation overview. Mr. Vaudo discussed the concept of traffic calming, peer community review process, the toolbox of measures which included five (5) categories and twelve (12) measures profiled in the toolbox that could be implemented when specific issues arise. Mr. Vaudo then reviewed the Traffic Calming Strategies Matrix which he noted could be used to quickly assess proper measures for deployment. Mr. Mike Woodward, Kimley-Horn, 189 S Orange Ave, Suite 1000, Orlando presented the project analysis and recommendations for examples of roadways in Winter Springs that could be used as models for in similar situations. Mr. Woodward then presented next steps including finalizing toolbox and noted that Kimley-Horn had not collected data on the model streets and the City could implement anything based on discretion. Discussion followed with Commissioners noting concerns about speeds on residential roads and Winter Springs Boulevard being used as a cut-through. Further questions were asked about standard width of travel lanes and bike lanes and the possibility of widening medians. Chief Tracht noted that,year to date, 177 citations had been issued on Winter Springs Boulevard. Further discussion followed with Commissioners noting areas of growth and associated challenges. It was discussed that there were many locations where these solutions could be implemented, especially along Shore Road, and there was favorable discussion about the possibility of implementing solutions near Winter Springs Elementary School, including a raised crosswalk. The Commission further discussed the need for additional crosswalks and bike lanes, potential ways to make cut-through routes less attractive, the possibility of employing speed signs to gather more data on specific sections of roadways, and the fiscal considerations that had to be taken into account regarding these solutions. Manager Boyle thanked the Commission for their discussion and the consultants for their work in developing the toolbox. Manager Boyle then noted that the next step would be for Staff to prioritize projects and present them in the capital budget that would come forth later in the year for Commission approval. 102) Winter Springs Police Department Swearing-In Ceremony Chief Matt Tracht introduced the following four new officers to be sworn in: Officer Kadijah Leaf Officer Jose Lopez Officer Anthony Mercado Officer Vincent Maine 103) Crime Statistics - 2019-2021 Chief Tracht presented on 2021 crime statistics, noted the shift from UCR to NIBRS reporting, an explanation of the more detailed reporting associated with NIBRS, and a 37% reduction in crime from 2020. Discussion followed on the rankings, impacts on home values and other factors/.The Commission also took the opportunity to discuss the Citizen Advisory Committee and encourage residents to attend these meetings at the police station where they could learn much more about the Winter Springs Police Department and their work to keep Winter Springs safe. "MOTION TO EXTEND THE MEETING THROUGH SECOND PUBLIC INPUT." MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. 104) Neighborhood Street Light Upgrades Ms. Donna Bruno, Interim Director, Finance Department noted Duke had reached out to the City regarding an opportunityto upgrade streetlights at no cost to the City or HOAs. Ms. Bruno further noted that the City had been provided with four (4) examples of new light head options, that Staff had discussed this opportunity with the Tuscawilla Lighting and Beautification District Advisory Committee (TLBD) who had spoke favorably of the possibility, and that she would come back with additional information after meeting with several HOAs throughout the City to gauge interest. Discussion followed on where these lights may be installed, where examples of certain types may be seen, questions about different brightness levels, and a goal to create consistency throughout the City. I t was suggested that to achieve this goal, the City share contact information and contractual agreements to help make sure organizations were getting similar rates. Brief discussion then followed noting the cost saving impact this could potentially havewith the TLBD and the Commission tookthis opportunityto note that hurricane season was approaching and asked Staff to encourage Duke to check the lines and clear lines. INFORMATIONAL AGENDA 200) Arbor Day Proclamation No discussion. PUBLIC INPUT Mr. Bob Miller, 679 Silver Creek, Winter Springs spoke about the traffic calming presentation and thought many roads in the City could benefit from these solutions. Mr. Ty Patten, 845 Benchwood Court, Winter Springs noted living in the City for 39 years and recent experience with Google Maps routing people certain ways through residential roads. Ms. Gina Shafer, Winter Springs Village, Winter Springs discussed an incident she witnessed and concerns about the speed limit on SR 434, her plan to speakwith state representatives, and her concerns for residents with mobility issues being able to safely cross certain roads. Continuing, Ms. Shafer also suggested the Commission consider moving meetings to 6pm, noted the meetings had been running longer, and asked the City to put out something about motorized bikes and golf carts. CONSENT AGENDA 300) Approval of the Minutes from the Monday, February 7, 2022 City Commission Workshop No discussion 301) Approval of the Minutes from the Monday, March 14, 2022 City Commission Regular Meeting No discussion 302) Approval of the Minutes from the Monday, March 28, 2022 City Commission Regular Meeting No discussion 303) Approval of the Minutes from the April 11, 2022 City Commission Regular Meeting No discussion "MOTION TO APPROVE THE CONSENT AGENDA." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. PUBLIC HEARINGS AGENDA 400) Wastewater/Reclaimed Water Master Plan I East and West WRF Conceptual Design Reports Mr. Jason Norberg, Director, Public Works and Utilities Department introduced the item and representatives from Carollo and Kimley Horn to discuss the Wastewater Master Plan and Conceptual Design Reports. Mr. Norberg explained that the City would be seeking State Revolving Funds (SRF) and that the process would require the approval of the three (3) resolutions with separate votes. Mr. Norberg reviewed the current facilities, noting that the water reclamation facilities in the Citywere over 50 years old and at the end of their usable life with operations almost completely manual and then reviewed the selection of the five-stage Barden Flow process for the new plants. Mr. Norberg offered further brief comments on the efforts to keep the existing plants functional as the replacement process continued. Mayor McCann noted that this was the largest expenditure in the City's history and reiterated the procedure for voting on each of the three (3) resolutions separately. Deputy Mayor Cannon then noted that he had not had sufficient time to review the Wastewater Master Plan and would not be comfortable voting on the related resolution at this meeting. Brief discussion followed and the Commission agreed that they would like to hear the presentations and that they were comfortable with the Conceptual Design Reports. Mr. Norberg noted that this would compress the timeline for SRF. The Commission then discussed the possibility of a Special Meeting to take action on the resolutions. Mr. Lance Littrell, Kimley Horn, 189 South Orange Avenue, Suite 1000, Orlando presented on the Wastewater Master Plan. Mr. Littrell explained the purpose of the plan, detailed the development of dynamic reclaimed and wastewater hydraulic models and reviewed reclaimed expansion projects within the City. Mr. Norberg discussed next steps including the development of a 20-year capital improvement plan, conducting a revenue sufficiency analysis, and pursuing funding opportunities. Mr. Norberg also commented on the importance of continuous monitoring and tracking of projects. Discussion followed on the potential for septic to sewer conversions, associated impact fees and permits, costs for the City and the residents, and questions about the ability to refuse a sewer connection. Attorney Garganese noted he would have to look further at the issue of compelling connection to a sewer line. Mr. Norberg then discussed total suspended solids (TSS) monitoring and the fact that the City was moving towards true TSS monitoring. Discussion returned to impact fees and it was noted that a previous report looked much different than what was being presented. Mr. Norberg noted that the previous report employed a static model and the City was currently developing a dynamic model. Continuing, Mr. Norberg noted in response to questions from the Commission that this model could assist, and was being developed for the purpose of assisting the City in determining appropriate impact fees. Attorney Garganese noted that the Cityshould look at revisiting the impact fee ordinance and developing an impact fee model. Brief comments followed on limitations set forth by the Florida Legislature regarding the amount impact fees could rise. Mr. Brian Graham and Mr. Scott Richards from Carollo presented on the East and West Wastewater Treatment Plant Conceptual Design Reports. Mr. Graham reiterated the selection of the five-stage biological nutrient reduction process and then presented on the proposed layouts, the importance of"right-sizing" the facility to ensure efficiency and ability to meet current and future demands, the ability to add advanced water treatment (AWT) technology, and conceptual capital costs estimated to be about $35 million per facility. Discussion followed with the Commission asking about the potential need for additional property to construct new plants, cost savings associated with the timing of the work, and the consideration of AWT. Mr. Graham and Mr. Richards commented that there was room available on the current sites to achieve the conceptual designs and noted that AWT was not a cost effective solution currently. Continuing, they noted that if AWT were to be required at some point there would be sufficient notice to allow the City to comply. The Commission decided that they would hold a Special Meeting on Friday, April 29, 2022 at 1:00 PM to briefly discuss further and take action on the resolutions. Attorney Garganese noted that the Public Hearing opportunity for residents could occur at that time. 401) Second Reading of Ordinance 2022-02 amending the City of Winter Springs Code of Ordinances Chapter 19, Article IX of the Winter Springs Code of Ordinances, regulating the proper use of fertilizers: providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the code, severability, and an effective date. Attorney Garganese read Ordinance 2022-02 by title only. Mayor McCann opened the Public Hearing for Item 407. No one spoke. Mayor McCann closed the Public Hearing for Item 407. "MOTION TO ADOPT ORDINANCE 2022-02 ON SECOND READING." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: ELLIOTT (AYE); HALE (AYE); JOHNSON (AYE); BENTON (AYE); CANNON (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Appointment Opportunities for City Boards and Committees No appointments were made. 501) New Business Commissioner Elliott noted that he had recently met with Arnie Nussbaum and proposed a process to honor him for his contributions to the City. Brief discussion followed noting Mr. Nussbaum had previously received the Keyto the City, and it was suggested that a Proclamation be drafted to honor Mr. Nussbaum's ongoing contributions. Deputy Mayor Cannon noted his recent town hall meeting on water conservation and shared information about research being done at the University of Florida to augment soil with compost, place irrigation, then sod and reduce necessary irrigation, fertilization, etc. Deputy Mayor Cannon told the Commission that he had been in contact with Dr. Bean and that there was a draft ordinance prepared he would like the Commission consider. The Commission agreed that Deputy Mayor Cannon should gather further information and place this on a future agenda. REPORTS 600)City Manager Shawn Boyle • No report 601)City Attorney Anthony A. Garganese • No report 602)City Clerk Christian Gowan • No report 603)Seat Two Commissioner/Deputy Mayor Kevin Cannon • Noted his attendance at the Winter Springs High School awards ceremony, the two (2) National Merit Scholars, and said the City had much to be proud of 604)Seat Three Commissioner Ted Johnson • Noted the Egg-Citing Egg Hunt event had been well done; • Noted his attendance at the TLBD and Veterans Advisory Board Meetings held on April 20, 2022 and thought the Veterans Board was very productive; • Noted attendance at the Tri-County League of Cities meeting on April 21, 2022 and asked that Staff reach out to get the slideshow as he felt it was good information; • Noted he was looking forward to Explore Outdoors event being held April 30, 2022; • Noted he would not be in attendance at the May 9, 2022 City Commission Meeting but that he would try to call in; Shared comments in support of Ukraine. 605)Seat Four Commissioner TiAnna Hale • Thanked all those who attended the Tri-County League of Cities event where she was honored as a Home Pule Hero; • Noted that the Egg-Citing Egg Hunt was great and that Explore Outdoors would be held during the upcoming weekend. • Noted that Fire Station 24 had recently got a new fire engine and that it was a great addition. 606)Seat Five Commissioner Rob Elliott • Noted he had been contacted by residents with concerns about criminal activity and that he was appreciative of the Winter Springs Police Department; • Noted attendance at the Easter celebration and thought it was a great event; • Noted his attendance at the TLBD meeting and thought they had a good handle on the lighting situation.\ 607) Mayor Kevin McCann • Noted his attendance at the Project Opioid Breakfast; • Commented on the recent fire truck addition at Station 24; • Noted attendance at the Egg-Citing Egg Hunt and the High School Video Awards where Winter Springs High School came in second place; • Noted the Tri-County League of Cities recognition of Commissioner Hale as a Home Rule Hero; Noted he had shaved his head for a childhood cancer research event. 608)Seat One Commissioner Matt Benton • Noted that he would have to leave by 3:00 PM on Friday for the Special Meeting. PUBLIC INPUT Mr. Maurice Kaprow, PO Box795233, Winter Springs commented on meeting times and shared concerns about the proposed time for the Special Meeting to be held on Friday, April 29, 2022. The Commission thanked Mr. Kaprow for his comments and suggested moving the Special Meeting to Monday, May 2, 2022 at 6:30 PM. There were no objections to the change. ADJOURNMENT Mayor McCann adjourned the meeting at 10:43 PM. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, APRIL 2S, 2022 1 PAGE 10 . RESP T ULLY SUBMITTE C4 w ' h w . CHRISTIAN GOWAN ��i•••.,,�� , . `�C1�`' / CITY CLERK '• APPROVED: �F/A r MAYOR KEVIN McCANN NOTE: These Minutes were approved at the May 23rd,2022 City Commission Regular Meeting.