HomeMy WebLinkAboutKimley-Horn and Associates - Development Review Services Amendment 1 2022 03 14 Kimley>Morn
March 14, 2022
Christopher Schmidt
Economic and Community Development Director
City of Winter Springs
400 Old Sanford Oviedo Road
Winter Springs, FL 32708
Re: Development Review Services —Amendment 1
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit this
letter scope amendment (the "Scope") to the City of Winter Springs, FL ("City") for the
continuation of our development review services which are nearing the end of the initial
allotted budget for these services. Since this scope is used on an as-needed basis, this
amendment includes extending the budget to allow Kimley-Horn to continue the engineering
efforts being provided to the City under this general scope of services. This Scope is for an
amendment to the work release authorization issued under RFP #01-21 Civil Engineering
Continuing Service Contract.
Project Understanding
The CITY has requested assistance in performing development review services on an as-
needed basis to support the CITY's staff. Kimley-Horn respectfully requests approval from the
CITY to provide these general engineering services as requested by the CITY's staff and has
prepared the following specific scope of services to be provided as requested.
Specific Scope of Basic Services
Task 1 —General Services
This amendment extends the original scope of services as shown below:
Kimley-Horn has the experienced staff to assist the CITY with the following general subtasks
on an as-needed basis. Each subtask request will be issued by the CITY via email for Kimley-
Horn to start services. The following items are typical, but not all-inclusive services for this
general task:
A. Assist the CITY with technical reviews related to floodplain management.
B. Perform building reviews extending from single family to commercial buildings related
to the site civil and stormwater designs.
C. Perform site plan reviews, excluding transportation reviews.
D. Assist the CITY with Community Rating System (CS) related tasks in order for the
CITY to stay compliant with their current CRS class rating or better.
E. Prepare figures and exhibits for site plan reviews, field reviews, meetings, and
presentations, as necessary.
F. Attend coordination meetings with CITY staff, as necessary.
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G. Perform stormwater site plan reviews.
H. Perform miscellaneous coordination efforts with the St. Johns River Water
Management District (SJRWMD), the Florida Department of Transportation (FDOT),
and Seminole County, as needed.
I. Prepare figures and exhibits for field reviews, meetings and presentations, as
necessary.
J. Assist the CITY with updating the Stormwater Ordinances, as necessary.
K. Attend coordination meetings with CITY staff, as necessary.
L. Perform inspections and evaluations of drainage problem areas with CITY staff and/or
homeowners.
M. Prepare memorandums and figures documenting the drainage problem areas,
flooding causes, and recommended improvements.
N. Prepare for and conduct presentations and stormwater updates to City Commission.
O. Coordinate with CITY staff regarding stormwater retrofit projects with grant potential
in order for the CITY to pursue monies under the State of Florida's State Appropriation
Fund, SJRWMD cost-share fund, FDEP grant programs, and FEMA mitigation
programs, among others.
P. Prepare for and attend the Seminole County Local Mitigation Strategy (LMS) meetings
on behalf of the CITY.
Schedule
Kimley-Horn will begin services upon receipt of an executed Task Order. This authorization
can be in the form of an authorization from the City or email from the City Manager. The above
services will be provided as expeditiously as practicable to meet a mutually agreed upon
schedule.
Method of Compensation
Kimley-Horn will complete the above scope of services on a time and materials basis per the
contract rates and compensation, inclusive of office overhead expenses. An upper limit of the
as-needed services is to be authorized for$49,000.00. If the services near the upper fee limit,
Kimley-Horn will prepare and submit a request for additional funds to be approved by the CITY
prior to initiating any additional services.
Task Description • Material Fee Limit
Original Amendment
Authorization
Task 1 General Development Review $49,000.00 $49,000.00
Services
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Services provided under this will be invoiced on a monthly basis. All invoices will include a
description of services provided.
In an effort to expedite invoices and reduce paper waste, Kinn|ey-Horn submits invoices via
email in an Adobe PDF format. We can also provide a paper copy vie regular nnoi| if
requested. Include the invoice number and Kinn|ey-Horn project number with all payments.
Please provide the following information:
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Additional Services
Services requested that are not specifically included in the general range of the services listed
above can be provided under an amendment to this authorization or under a new and separate
agreement.
If you concur in all the foregoing and wish to direct us to proceed with the services, please
have authorized persons execute a task authorization for this scope of services and transmit
via email to . We will commence services after we have
received e fully-executed task authorization.
We appreciate the opportunity to provide these services to you. Please contact me at your
earliest convenience with any questions regarding this scope of services.
Sincerely,
K|K8LEl/'HCJR0 AND ASSOCIATES, INC.
Marcus |. Geiger, PE Jonathan A. K4ortin, PE
Project Manager Senior Vice President
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Authorization
City of Winter Springs, Florida
By:
Shawn -o'le fy Manager
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(Date)
Shawn Boyle
(Print or Type Name)
sboVle(c-Dwinterspringskorg
(Email Address)
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Attest. '-k)"I 211L'L-A—,�'
POMM^ O(ZA.AtAO
(Print or Type Name)