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Home My WebLink About2022 01 19 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, JANUARY 19, 2022 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA - PART I 500. Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2022 501. Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2022 AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. First Quarter Fiscal Year 2022 Year-To-Date Expenditure Details TLBD 2022 Qtr 1-4 PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, October 20, 2021 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes. Minutes PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA - PART II 502. Update on Fountain Project and Landscape Lighting 2 REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 TLBD Maintenance Fund Quarterly Meeting - Janaury 19, 2022 Select Expense Accounts FY2022 - YTD thru 12.31.2021 Date Amount Description 545210-001 Budget $18,100 11.19.2021 $800 Oct fountain maint. 12.27.2021 $800 Nov fountain maint. 12.27.2021 $800 Dec. fountain maint. 12.27.2021 $75 solenoid valve YTD Expense Total $2,475 Encumbered $0 End Balance $15,625 Budget $179,669 545270 10.15.2021 $1,964 annuals at fountains 10.26.2021 $7,105 Oct. Landscape Maint. 11.1.2021 $7,105 Nov. Landscape Maint. 11.1.2021 $504 Oct. Irrigation inspection No Nov. Irrigation Inspection ($504) 11.29.21 $7,105 Dec. Landscape Maint. 12.27.2021 $515 mainline repair - median 19 FM Solutions 10.26.2021 $1,037 pressure washing entrance monument signs 11.01.2021 $1,650 pressure washing entrance handrails YTD Expense Total $26,986 Encumbered $75,675 PO for Monthly Landscape contract / repairs End Balance $77,009 Budget $500 545270-004 YTD Expense Total $0 Encumbered $0 End Balance $500 Budget $6,080 YTD Expense Total $0 530341 Encumbered PO for Quarterly NBS Contract - Special Assesment End Balance $6,080 Budget $70,200 540430 10.19.2021 $35 Howell Creek/Deer Run 11.15.2021 $42 Howell Creek/Deer Run 12.13.2021 $35 Howell Creek/Deer Run City of Winter Springs (irrigation) 10.12.2021 $653 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain zone 3 10.19.2021 $773 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 11.9.2021 $1,204 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11.16.2021 $490 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 12.14.2021 $1,153 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 12.21.201 $656 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood Duke Energy 10.27.2021 $2,553 Low voltage entrance lighting-October 11.30.2021 $2,767 Low voltage entrance lighting-November 12.28.2021 $2,628 Low voltage entrance lighting - December YTD Expense Total $12,988 Encumbered $0 End Balance $57,212 Budget $229,200 540434 10.27.2021 $19,198 October streetlights (updated as of 10.1.2021) 11.29.2021 $19,198 November streetlights 12.28.2021 $19,198 December streetlights YTD Expense Total $57,595 Additional update coming as of 1.1.2022 reimbursement rate pending commission approval Encumbered $0 End Balance $171,605 Signs/Walls Brightview Account/Vendor Fountains Florida Water Features Grounds Contract Admin Streetlights Duke Energy Seminole County (irrigation) Utilities 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 20, 2021 CALL TO ORDER Vice-Chairperson Ellen Paul called to order the Wednesday, October 20, 2021 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present via phone Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Skip Arok, present Committee Member Sandy Scholl, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one spoke. Vice-Chairperson Paul closed “Public Input”. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 20, 2021 PAGE 2 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 2 OF 3 CONSENT AGENDA 300) Approval of the Wednesday, July 21, 2021 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes. Minutes "I MAKE A MOTION THAT WE APPROVE THE MINUTES." MOTION BY COMMITTEE MEMBER SCHOLL. SECONDED BY COMMITTEE MEMBER AROK. DISCUSSION. VOTE: SCHOLL (AYE); AROK (AYE); BIVONA (AYE); PAUL (AYE); VAGNINI (AYE); MOTION CARRIED. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Fiscal Year 2021 Year-To-Date Expenditure Detail TLBD 2021 YTD 09.30.21 Ms. Holley Queen, Assistant Finance Director, Finance Department addressed a few questions from the last meeting in relation to the Flags poles. Questions ensued regarding irrigation repairs within the budget. Mr. Kevin Maddox, Landscape Manager, Urban Beautification Division, IT & Administrative Services Department clarified where the irrigation lines are located in the median and further clarified why the irrigation lines keep getting damaged. Suggestions and comments were given about looking into other types of irrigation systems. Further questions ensued regards to monthly recurring code, pressure washing, increased rates for utilities and Duke Energy. Committee Member Arok informed Staff of some street lights that were not working and solar powered lighting for the flag poles was additionally suggested. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 20, 2021 PAGE 3 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 3 OF 3 501) General Discussion on Tuscawilla Lighting and Beautification District Projects Mr. Maddox informed the committee of the tree removal (Laurel Oaks) that happened last year and that the trees will be replaced with large Live Oaks along with a median rejuvenation, from the drought. Mr. Maddox also relayed the resurfacing of the fountain basins will be moving forward in December. Further discussion ensued on street light cleaning, tree maintenance and Brightveiws current performance. REPORTS PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one addressed the Committee Vice-Chairperson Paul closed “Public Input”. ADJOURNMENT Vice-Chairperson Paul adjourned the Regular Meeting at 5:49 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the _______, 2021 Tuscawilla Lighting and Beautification District Advisory Committee. 7