HomeMy WebLinkAboutPaylocity Corporation Subscription Agreement (Payroll & Related Services) - 2018 11 15 PAYLOCITY CORPORATION FULL BUNDLE SUBSCRIPTION AGREEMENT
CITY OF WINTER SPRINGS. ("CLIENT") is requesting Paylocity Corporation ("Paylocity") provide CLIENT with bundled payroll and
related services and Paylocity is agreeing to provide such payroll and related services all as set forth in this agreement("Agreement").
This Agreement encompasses the following General Terms and Conditions as well as the specific Terms and Conditions for any bundled
software or services ("Bundled Services" or"Services") utilized by CLIENT, whether included in the initial Quote (as defined below) or
subsequent Letter of Intent,and all of which are to be governed by the terms and conditions of this Agreement.
TERMS AND CONDITIONS r Ila
FEE STRUCTURE AND PAYMENTS ,f
1. The fees included in the Paylocity Quote for Service("Quote")will be effective for a period of three years following the CLIENT'S first
payroll(the"Initial Term").After the end of the Initial Term,the Agreement may be renewed for two additional(1)year periods by mutual
agreement of the parties("Renewal Term").
2.After the Initial Term,fees are subject to change upon sixty(60)days'notice to CLIENT for general price increases.;provided that fees
will not increase for three years from the date of execution of this Agreement. CLIENT agrees to allow Paylocity to debit from its account(s)
on due date any and all fees due to Paylocity under this Agreement and in the same manner that payroll and tax funds are collected,
provided that the amount debited per payroll and per month shall not exceed the amount provided in the Quote for Service. CLIENT has
180 days from invoice date to dispute invoice amounts.
3. Bundled Services commence immediately following the CLIENT'S first payroll processing. CLIENT will be invoiced for Bundled
Services monthly ("Subscription Term") based on active headcount as of the last payroll of the Subscription Term. One-
time/implementation fees are non-refundable.
4. CLIENT acknowledges that a)except as specifically described in clause(c)below, fees for Bundled Services are due and payable in
full each Subscription Term regardless of whether CLIENT accessed and/or used Services during such Subscription Term, (b) with
respect to payroll Services in particular, CLIENT will be charged the then current non-activity fee determined by Paylocity from time to
time if no payrolls are run during any particular Subscription Term, and(c)there are certain elements of the Bundled Service are billed
based on actual activity(for example Delivery).
CONFIDENTIALITY AND PROTECTION OF CLIENT DATA
1. Paylocity agrees to keep confidential any information provided by the CLIENT to the same degree it would with respect to its own
confidential information and will use said information solely for the purposes of payroll and related services processing. Paylocity will not
disclose this information to anyone without the permission of the CLIENT, or unless required to do so pursuant to legal process.
2. Paylocity will maintain adequate security over CLIENT information using commercially reasonable safeguards over the hardware,
software, personnel and processes used to support the delivery of payroll and related services to the CLIENT and in compliance with
federal,state and local laws governing employee and payee data including California SB1386 and Massachusetts 201 CMR 17.00.
3. CLIENT will maintain adequate security over the hardware,personnel and processes used to access Paylocity's software and services,
including usernames and passwords used to access Paylocity's software.
4. Service delivery by Paylocity involves transmissions of data and information over the Internet at a website hosted by Paylocity.
Accordingly, CLIENT acknowledges that neither the security of transmissions over the Internet nor of the CLIENT'S hardware used to
access the Internet can be guaranteed by Paylocity. Paylocity will use encryption and other industry safeguards to protect such
information when being transmitted over the Internet.
5. Paylocity will maintain commercially reasonable storage facilities and procedures (periodic back-up and on-and off-site storage) to
protect against the alteration and loss of CLIENT'S data. Backups shall be retained for a minimum two-month period.
6. Without limiting the confidentiality, data protection and intellectual property rights terms set forth in this Agreement, Paylocity has a
perpetual right to use aggregated, anonymized, and statistical data ("Aggregated Data") derived from the operation of the Bundled
Services and Software provided to CLIENT, and nothing herein shall be construed as prohibiting Paylocity from utilizing the Aggregated
Data in the provision of its Services or for operating purposes.
7.. If Paylocity knows or has reason to believe that there has been a security breach such as unauthorized access to CLIENT's data or
the presence or transmission of any identified malware that could impact CLIENT's data or systems, Paylocity shall notify CLIENT of such
breach or suspected breach as soon as reasonably required by applicable law and cooperate in required remediation efforts related to
such breach and shall provide to CLIENT all information required by CLIENT to comply with notice requirements to affected individuals
subject to the limitations of Responsibilities, Item 6, below.
8. Upon termination of Paylocity's service, Paylocity will upon written request of CLIENT, destroy all instances of CLIENT's data in the
possession of, or under the control of, Paylocity to the extent allowable by law. For the avoidance of doubt, CLIENT acknowledges that
Paylocity will not delete archived reports or other transmissions which include CLIENT data to federal, state and local authorities in
accordance with applicable law governing such data retention; provided, however, that any such data so retained shall at all times be
subject to the confidentiality obligations and use restrictions of this Agreement.
RESPONSIBILITIES
1. Paylocity will use due care in processing CLIENTS work, and shall be responsible for correcting errors which are caused by Paylocity
equipment, processors,or employees in the course of their work.
2. Paylocity shall be responsible for the payment of any penalties and/or interest due resulting from errors or omissions committed by
Paylocity while filing taxes on said CLIENT'S behalf.
3. Paylocity will provide customer support from 7AM to 7PM CST daily,excluding weekends and Federal holidays.
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4. Paylocity will make available to CLIENT all improvements, enhancements and modifications to its services, methods,and software as
they are made generally available by Paylocity to its other clients.
5. CLIENT is solely responsible for the content and accuracy of all data input and then subsequently processed by Paylocity. CLIENT will
submit to Paylocity its payroll and other data in a form, at a time and by the method specified by Paylocity. Because the accuracy of the
payroll and other information is limited to the CLIENT'S data, Paylocity is not responsible for CLIENT errors,wage and hour violations,
employment discrimination, garnishment calculations or other employment policies which may violate the law. It is the CLIENT'S
responsibility to review the processed payroll and other information and to promptly identify any errors. If the data submitted to Paylocity
is incorrect, incomplete,or not in proper form,then CLIENT agrees to pay Paylocity's additional charges then in effect for the corrections
to said data.
6. Except for claims associated with indemnification obligations related to Intellectual Property,PAYLOCITY'S TOTAL LIABILITY UNDER
THIS AGREEMENT WILL BE LIMITED TO ACTUAL DAMAGES INCURRED BUT, UNDER NO CIRCUMSTANCES, OTHER THAN
DEFINED IN PART 2 OF THIS SECTION OR FOR CRIMINAL OR FRAUDULENTACTS BY PAYLOCITY OR ANY OF ITS EMPLOYEES,
EXCEED THE CHARGE FOR SUCH SERVICE DURING THE LAST TWELVE (12) MONTHS. FURTHER, NOTWITHSTANDING
ANYTHING HEREIN TO THE CONTRARY, (a) CLIENT AGREES THAT PAYLOCITY IS NOT RENDERING LEGAL, TAX,
ACCOUNTING, OR INVESTMENT ADVICE AND IS NOT RESPONSIBLE FOR CLIENT'S COMPLIANCE WITH FEDERAL,STATE, OR
LOCAL STATUTES, REGULATIONS, OR ORDINANCES, INCLUDING, BUT NOT LIMITED TO, THE FAIR LABOR STANDARDS ACT
OR ANY WAGE AND HOUR LAWS,and(b)CLIENT IS SOLELY RESPONSIBLE FOR ANY LIABILITY TO EMPLOYEES FOR FAILURE
TO COMPLY WITH FEDERAL, STATE OR LOCAL LAWS. PAYLOCITY SHALL NOT UNDER ANY CIRCUMSTANCES BE LIABLE
FOR SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OR OTHER SIMILAR DAMAGES (INCLUDING LOST
PROFITS)EVEN IF PAYLOCITY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Nothing in this Agreement creates
or will be understood to create third party beneficiaries. CLIENT understands and agrees that Paylocity has no obligations to third parties,
including CLIENT'S employees and any third party agencies.
7. Except as specifically stated in the Agreement the Bundled Services are provided"AS IS"and there are no warranties, expressed or
implied, including but not limited to any implied warranties of merchantability or fitness for a particular purpose.
8. Subject to Section 6 above, Paylocity and CLIENT agree to abide by all applicable state, local and federal laws in connection with the
Bundled Services. CLIENT agrees not to post to any application material that would be considered libelous, unlawful, inappropriate,
offensive or disrespectful to others. CLIENT agrees that they are responsible for material posted by CLIENT'S employees.
9. CLIENT will not reverse engineer,disassemble, decompile or otherwise attempt to derive source code,trade secrets,or programming
methods from the applications.
10. The provision of Bundled Services to CLIENT may require use of or integration with third party software and/or services. To the
extent CLIENT requires utilization of any third party software or services, CLIENT agrees to hold harmless and release Paylocity from
any liability from CLIENT'S use or Paylocity's integration with third-parties. CLIENT authorizes Paylocity to share any CLIENT data,
including CLIENT'S confidential information, as may be required by third-parties to for the provision of Bundled Services, provided that
any third party engaged by Paylocity must be bound by substantially similar confidentiality obligations to CLIENT as those set forth herein.
Paylocity is not liable for disclosure of CLIENT Confidential Information by any such third-party,whether intentional or not.
11. During the Term of this Agreement, Paylocity will maintain policies of insurance for the following types of coverage and minimum
limits: (a)Worker's Compensation—[Statutory]; (b) Employer's Liability-[$1,000,000]each accident; (c) Commercial General Liability—
[$2,000,000] each occurrence and general aggregate; (d) Professional Liability—[$5,000,000] per wrongful act and aggregate; and (e)
Crime — [$1,000,000] each loss. Certificates of Insurance shall be delivered to CLIENT promptly upon receipt of a request for such
certificates from CLIENT. Paylocity will use commercially reasonable efforts to notify the CLIENT thirty(30)days prior to any material
change or cancellation which would prevent Paylocity from meeting the obligations set forth above.
12. Paylocity agrees to assume liability for and indemnify, hold harmless, and defend the CLIENT, its commissioners, mayor, officers,
employees,agents, and attorneys of,from,and against all liability and expense, including reasonable attorney's fees, in connection with
any and all claims, demands, damages, actions, causes of action, and suits in equity of whatever kind or nature, including claims for
personal injury, property damage, equitable relief, or loss of use, arising directly or indirectly out of or in connection with any negligent
and/or deliberate act or omission of Paylocity, its officers,employees, agents,and representatives. Paylocity's liability hereunder shall
include all attorney's fees and costs incurred by the CLIENT in the enforcement of this indemnification provision. Paylocity's total liability
under this Section 12 shall be subject to the limitations of Responsibilities, Item 6, above.
13.The individual signing this Agreement on behalf of CLIENT represents and acknowledges that he or she has the authority to execute
this Agreement on behalf of CLIENT and bind CLIENT to this Agreement. CLIENT warrants that it possesses full power and authority to
enter into this Agreement, and has read and agrees to the terms and conditions set forth in this Agreement. Paylocity will be bound by
all the terms and conditions set forth herein.
FUNDING
1. In regard to electronic funds transfers, CLIENT shall comply with and be subject to the Operating Rules of the National Automating
Clearing House (NACHA) governing these methods of payment, as such rules shall, from time to time, be in effect among banks that
participate in NACHA. CLIENT also acknowledges that, in order to put into effect,the Services which include ACH transactions, CLIENT
will be designated as the Originator of the ACH transactions and will be bound by the rules for ACH Originators as adopted from time to
time by the NACHA. CLIENT agrees that it has assumed the responsibilities of an Originator under the ACH Rules and acknowledges
that entries may not be initiated in violation of the laws of the United States.
2. For payrolls processed with total liabilities of less than $1 million, Paylocity will debit CLIENT'S bank account for all ACH transactions
one banking day prior to check date and, as a result, requires all amounts to be available for withdrawal from CLIENT'S account at that
time. In the event the total amount of funds is not available one banking day prior to check date, a$100.00 USD fee is to be charged to
CLIENT. CLIENT will then have until 2:00 p.m. Central Time on the date of notification to wire transfer these funds to Paylocity's bank
account.
3. For payrolls processed with total liabilities of more than $1 million or where CLIENT is not receiving tax services from Paylocity,
Paylocity will require a wire transfer of funds one banking day prior to check date.
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4. CLIENT'S designated bank account(s) will have sufficient funds to pay CLIENT'S third party obligations (i.e., employee payroll
payments, taxes, agency or other obligations) within the deadlines established by Paylocity in order to satisfy CLIENT'S third party
obligations in their entirety. If CLIENT fails to have sufficient funds to pay such third party obligations including,without limitation, fees
then CLIENT agrees to pay Paylocity for all costs of collection,including reasonable attorney fees,which may be associated with collection
of the amounts due. In the event CLIENT fails to adhere to its funding requirements under this Agreement, Paylocity may, at its sole
option,terminate this Agreement and withhold any work in progress. This is in addition to any other rights Paylocity may have under this
Agreement or under law. To secure the CLIENT'S payment of all charges due under this Agreement, CLIENT grants Paylocity the right
to set off with any funds retained by Paylocity for purposes of remitting payments or making payments to CLIENT employees, taxing
authorities or other third party agencies. Paylocity also reserves the right to reverse employee transactions and/or tax payments for which
funds have not been received from CLIENT provided, however, Paylocity will provide CLIENT with notice of any such shortfall or non-
payment,followed by 24 hours to cure any related issues before exercising its right to set off funds or reverse payments.
5. Within five(5)working days of each disbursement, Paylocity shall provide to the CLIENT or make available to the CLIENT reports and
documentation supporting the disbursements.
OWNERSHIP
Paylocity owns or licenses all rights, title and interest in and to its processes, methods, applications and contents, including the software
and documentation, Paylocity's trademarks,and all intellectual property rights in the foregoing(excluding portions of the Service provided
by third parties). Software and services are made available only for CLIENT'S internal business purposes and are not transferable;
furthermore,any right of use ceases when Paylocity no longer performs its Services for CLIENT. Notwithstanding the foregoing,CLIENT
shall retain ownership of the content of reports and other materials that include CLIENT and CLIENT employees' data produced and
delivered by Paylocity as a part of the services.
Indemnification by Paylocity. Paylocity shall defend, indemnify and hold CLIENT harmless against any loss, damage or costs(including
reasonable attorneys'fees) in connection with claims, demands, suits or proceedings("Claims") made or brought against CLIENT by a
third party alleging the use of the Services as contemplated hereunder infringes a copyright,a U.S. patent issued as of the Effective Date,
or a trademark of a third party; provided, however, that CLIENT (a) promptly gives written notice of the Claim to Paylocity; (b) gives
Paylocity sole control of the defense and settlement of the Claim, and (c) provides Paylocity with reasonable assistance. Paylocity will
not be required to indemnify CLIENT in the event of(i) modification of the Services by CLIENT, (ii) use of the Services in combination
with any other product or service not provided by Paylocity, and/or(iii) use of the Services in a manner not otherwise contemplated by
this Agreement. If CLIENT is enjoined from using one or more of the Services or Paylocity reasonably believes it will be enjoined,Paylocity
will have the right at its sole option to obtain for CLIENT the right to continue use of the Service or to replace or modify the Service so
that it is no longer infringing. If neither of the foregoing options is reasonably available to Paylocity then use of the Services may be
terminated at Paylocity's option and Paylocity's sole liability,will be to refund any prepaid fees for the Services that were to be provided
after the effective date of termination. CLIENT is responsible for content of its data. CLIENT shall not upload any data that infringes the
rights or causes harm to a third party or violates any law or regulation.
TERMINATION OF SERVICES
1. CLIENT shall notify Paylocity in writing at least sixty(60)days in advance of CLIENT'S intent to terminate this Agreement. If CLIENT
terminates this Agreement without providing such sixty(60)days'written notice, Paylocity will assess a termination fee equal to twice the
average monthly amount billed CLIENT over the prior twelve(12)months.
2. Paylocity may terminate this Agreement at any time on sixty(60)days'prior written notice to CLIENT.
3. CLIENT will have access to download their account history in a file format at any time they are an active client of Paylocity.In the event
the services are terminated,Paylocity will provide to CLIENT, upon request,a one-time digital copy of all applicable payroll and employee
information held by Paylocity at no charge; however, any and all access to data thereafter shall be subject to an annual fee of$3 per
active employee with a minimum charge of$500.
GENERALTERMS
1.. This Agreement shall be construed according to the laws of the State of Florida and constitutes the entire Agreement between the
parties and no oral or.other representations, warranties or agreements have been made in writing and signed by both parties. If any
portion of this Agreement is determined to be invalid, illegal or unenforceable,the remainder of the Agreement shall nonetheless remain
in full force and effect.
2.This Agreement may not be assigned by either party to any third parties,other than successors,without the written consent of the other
party.
3. Paylocity and CLIENT will not be responsible for failure to provide Bundled Services or correct any condition beyond its reasonable
control, including but not limited to any acts or omissions by any third party.
4. CLIENT understands that this Agreement may be considered as an application for credit and hereby authorizes Paylocity to review
credit of CLIENT including reports from credit bureaus, references, bank account status and other available financial information.
5. If CLIENT adds a Service following execution of this Agreement,CLIENT agrees to be bound by these Terms and Conditions as well
as the separate Terms and Conditions of that Service.
6. No action arising under or in connection with this Agreement may be brought by CLIENT or Paylocity more than two (2)years after
either party becomes or should reasonably have become aware of the occurrence of events giving rise to the cause of action.
7. CLIENT is responsible for the payment of all taxes including those assessed for prior periods relating to the provision of Paylocity's
products and services where applicable, except to the extent a valid tax exemption certificate or other valid tax exemption document is
provided to Paylocity and allowable by taxing authorities.
8. CLIENT agrees that any and all documents, data and other information provided to it by Paylocity that is identified as confidential or a
reasonable person should understand to be confidential based on the nature of the information and materials and other relevant factors
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shall be treated as confidential information of Paylocity and not used by CLIENT or shared with any third parties except as specifically
permitted herein or as required by law.
9. Any Notice given as provided herein shall be deemed received as follows: if delivered by personal service,on the date so delivered;
if delivered to an overnight courier service,on the business day immediately following delivery to such service; and if mailed,on the third
business day after mailing. Notices shall be provided to the following addresses:
For the CLIENT:
Kevin Smith
City Manager
1126 East State Road 434
Winter Springs, Florida 32708
For Paylocity:
General Counsel
1400 American Lane
Schaumburg,Illinois 60173
11 The CLIENT intends to avail itself of the benefits of Section 768.28, Florida Statutes and any other statutes and common law
governing sovereign immunity to the fullest extent possible. Neither this provision nor any other provision of this Agreement shall be
construed as a waiver of the CLIENT's right to sovereign immunity under Section 768.28, Florida Statutes, or other limitations imposed
on the CLIENT's potential liability under state or federal law. Paylocity agrees that CLIENT shall not be liable under this Agreement for
punitive damages or interest for the period before judgment. Further, CLIENT shall not be liable for any claim or judgment, or portion
thereof, to any one person for over two hundred thousand dollars ($200,000.00), or any claim or judgment, or portion thereof, which,
when totaled with all other claims or judgments paid by the State or its agencies and subdivisions arising out of the same incident or
occurrence,exceeds three hundred thousand dollars($300,000.00). Nothing in this Agreement is intended to inure to the benefit of any
third party for the purpose of allowing any claim which would otherwise be barred under the doctrine of sovereign immunity or by operation
of law. This paragraph shall survive termination of this Agreement.
12. IF PAYLOCITY HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO ITS DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, THE CITY
CLERK, AT(407)327-5955,_CityClerkDepartment@winterspringsfl.org, 1126 East State Road 434,Winter Springs, Florida 32708.
Paylocity agrees to comply with public records laws of the State of Florida, and shall:
1. Keep and maintain public records required by the CLIENT to perform the service.
2. Upon request from the CLIENT's custodian of public records,provide the CLIENT with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed
except as authorized by law for the duration of the contract term and following completion of the contract if Paylocity does not transfer
the records to the CLIENT.
4. Upon completion of the contract,transfer,at no cost,to the CLIENT all public records in possession of Paylocity or keep and maintain
public records required by the CLIENT to perform the service. If Paylocity transfers all public records to the CLIENT upon completion of
the contract, Paylocity shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the contractor keeps and maintains public records upon completion of the contract, Paylocity shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to the CLIENT, upon request from the
CLIENT's custodian of public records, in a format that is compatible with the information technology systems of the CLIENT.
TERMS APPLICABLE FOR CERTAIN SOFTWARE OR SERVICES
The following terms apply to certain types of Services if selected by CLIENT as part of the Quote or Letters of Intent for Services added
at any time subsequent to CLIENT'S first payroll.
For payroll related services, as applicable: CLIENT authorizes Paylocity to pay employees designated by CLIENT via Direct Deposit
electronic funds transfer, amounts due and payable to them by CLIENT. CLIENT must retain and provide upon request copies of each
employee authorization form for two (2)years after they expire. CLIENT authorizes Paylocity to pay employees designated by CLIENT
via bank check drawn on a bank account maintained by Paylocity solely for this purpose. Uncashed bank checks outstanding for more
than six months will be voided and the cash will be returned to the CLIENT. With regard to any transmittal of funds on behalf of CLIENT
in connection with the payroll related services, Paylocity acts as agent for CLIENT in accepting and processing funds. Pursuant to this
Agreement,Paylocity provides such payroll related services to and acts on behalf of CLIENT only;Paylocity shall not provide any services
directly to CLIENT's employees. CLIENT acknowledges that they are responsible for unclaimed property filings and any other
escheatment duties within the respective state(s)orjurisdiction(s)CLIENT conducts business. CLIENT understands and agrees that(a)
many banks assess fees to cash employee paychecks, (b) certain state and local laws require employers to either cover any such fees
or ensure that employees can cash checks without being assessed a fee, and (c)CLIENT, as employer, remains solely and exclusively
liable for ensuring that where required by law, its employees can cash paychecks without incurring a fee and that Paylocity specifically
and expressly disclaims such responsibility. CLIENT authorizes Paylocity to perform payroll tax services that include the responsibility
for tax deposits and timely filings of Federal,State and Local employment tax returns. Paylocity will serve as a"limited agent"for CLIENT
in respect to tax filing, only for purposes of any required agency for deposits and filings with the Internal Revenue Service and/or any
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state reporting agency. Except as expressly provided in this Agreement, Paylocity is not otherwise an agent of CLIENT, nor is Paylocity
in partnership or otherwise affiliated with CLIENT'S business.CLIENT also grants Paylocity limited power of attorney to sign all obligatory
and necessary forms to appropriate government channels and banks. CLIENT agrees to execute a"Reporting Agent Authorization"and
"FEIN and State Info" in conjunction with using this service and agrees to provide timely information to Paylocity regarding changes in
deposit frequencies and state unemployment rates in order for Paylocity to assume liability for any penalties and/or interest.
For time and labor related services as applicable: CLIENT will be billed for the first month in full.To the extent that CLIENT has procured
timekeeping equipment during the course of the relationship with Paylocity, CLIENT agrees to return all equipment to Paylocity promptly
upon termination of services or Agreement. Any damaged, unreturned or unusable equipment will be the responsibility of the CLIENT.
For Affordable Care Act compliance services as applicable: CLIENT authorizes Paylocity to file forms 1095c and 1094c based on data
entered by CLIENT including employee classifications, status and any other relevant data. Paylocity will serve as a"limited agent" for
CLIENT in respect to information return filing with the Internal Revenue Service.Except as expressly provided in this Agreement, Paylocity
is not otherwise an agent of CLIENT, nor is Paylocity in partnership or otherwise affiliated with CLIENT'S business. CLIENT also grants
Paylocity limited power of attorney to sign all obligatory and necessary forms to appropriate government channels. CLIENT agrees to
execute a "Reporting Agent Authorization" in conjunction with using this service, the same Form 8655 used for Tax Filing clients is
sufficient for ACA Reporting. CLIENT agrees to provide timely information to Paylocity regarding any changes in legal name or FEIN.
Client Name CITY OF WINTER SPRINGS
Authorized Officer's Name Title
rint
Authorized Officer's Signature Date
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Prepared Exclusively for: Jared Weinberg
City of Winter Springs
paylQc t/ jeinberg@paylocity.com
Paylocity Quote for Service
November 15,2018
This quote valid for 30 days
Company Information
Number of Employees 220
Number of Annual Payroll Processings 26
Number of State/Local Tax Reports 1
One-Time Fees qty Cost Per Ext.Cost
Full Bundle Pricing-Implementation $ 2,530.00
Web Time-Time and Labor
Total S 2,530.00
Monthly Fees qty Cost Per Ext.Cost
Full Bundle Pricing 220 $ 7.00 Base $ 101.75 $ 1,641.75
Bi-Weekly Payroll Processing
General Ledger Service
Paylocity Bank Checks
Check Signing
Check Sealing
Direct Deposit
New Hire Reporting
Comprehensive Training
Report Writer(Ad Hoc Reporting)
Comprehensive Report Library
Time Off Accruals
Remote Print Back
Online Quarterly Reports and W2 Access
Tax Filing-Bi-Weekly 1
Self Service for Employees and Managers 220
Intranet Portal w/Online Check View
Web Time-Time and Labor
Compliance Package with ACA 220
Total Per Month S 1,641.75
Year-End Fees Qty Cost Per Ext.Cost
Year-End W2/1099 220 $ 6.25 Base $ 45.00 $ 1,420.00
Quarterly Tax Return-Internet Delivery Included
Total 5 1,420.00
Corporate Offices:3850 N Wilke Rd.Arlington Heights,IL 60004
ph:866-304-3800 fax:847-463-3210 www.paylocity.com
(Total Cost Summary*
Total One-Time Fees Total One-Time $ 2,530.00
Year-End Fees Total Year-End $ 1,420.00
Total Yearly Fees(Annualized) Total Per Year $ 19,701.00
*Annualized Fees do not include Payroll Delivery Charges
*Monthly fees based on#of Active Employees
**Plus sales tax if applicable
THE PAYLOCITY SERVICES COVERED BY THIS AGREEMENT
ARE PROVIDED IN ACCORDANCE WITH THE TERMS Ile t Authorizatio
AND CONDITIONS OF THIS AGREEMENT
Paylocity Associate Date Client Namelint) 9
11/15/2018
Jared Weinberg City of WiUker Springs
Corporate Offices:3850 N Wilke Rd.Arlington Heights,IL 60004
ph:866-304-3800 fax:847-463-3210 www.paylocity.com 2