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HomeMy WebLinkAbout2021 10 25 City Commission Regular Meeting MinutesCITY COMMISSION REGULAR MEETING MINUTES ONDAY, OCTOBER 25, 2021 AT 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, October 25, 2021 of the City Commission to order at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall,1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, absent Commissioner TiAnna Hale, present via telephone Commissioner Rob Elliott, present City Manager Shawn Boyle, present Assistant City Attorney Kristin Eick, present City Clerk Christian Gowan, present AWARDS AND PRESENTATIONS 100) Dispatch Consolidation Update Chief Chris Deisler spoke briefly about the recent consolidation of dispatch and characterized the transition as a success. Brief discussion followed on level of service and the potential of setting up tours of the county facility. INFORMATIONAL AGENDA 200) Current Development Projects Summary PUBLIC INPUT Ms. Marie Cashion, 7529 Woodsglen Drive, Winter Springs spoke about pinatings blocking the view for the turn in and out of Georgetown and noted that irrigation in the median seemed to be going into the street. Brief comments followed on the ownership of the median and discussions on planned improvements. Ms. Bridgit Lake - President of OWS Chamber of Commerce, 376 N Central Ave, Oviedo and Ms. Jordan Hook, Director of Sponsorships and Events noted the Winter Springs Festival of the Arts was a great success, commented on efforts to engage with home -based businesses, thanked the City staff that were involved, and presented the Commission with the Festival poster. Discussion followed on the success of the event and Ms. Lake's upcoming departure from the Oviedo -Winter Springs Chamber of Commerce. CONSENT AGENDA 300) Electric Motor and Pump Repair Services Contract rider, Contract Award No Discussion 301) Police Vehicle Purchase No Discussion 302)Accept donations received to help residents with past due utility accounts. No Discussion 303) Minutes from the August 30, 2021 City Commission Special Meeting No Discussion 304) Minutes from the September 13, 2021 City Commission Regular Meeting No Discussion 305) Minutes from the September 27, 2021 City Commission Regular Meeting No Discussion Manager Boyle confirmed that all items on the consent agenda complied with competitive bid requirements. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) Chase Bank - Aesthetic Plan Review. one Waiver. Final Engineering Review. and Development Agreement. Mr. Christopher Schmidt, Director, Community Development Department introduced the item, reviewed history and surrounding properties, and noted staff's recommendation of approval. Brief discussion followed on projected potable water usage and concurrency. Mayor McCann opened the Public Hearing for Item 400 Mr. William Morrisey, 965 Sequoia Drive, Winter Springs asked about the proposed waiver. Mr. Schmidt noted the waiver was to allow for consistency in the streetscape and landscape. Mayor McCann closed the Public Hearing for Item 400 "MOTION TO APPROVE ITEM 400." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Discussion on City Commission Rules and Procedures & Meetings Mayor McCann introduced the item, noted previous discussions to add meetings, and efforts to streamline city business Extended discussion followed on potentially stacking certain advisory boards on the same days, following the established time limit procedures for agenda item discussions, measures to keep Commissioners aware of their time, adding Commission meetings to months which currently only have one scheduled meeting. The amount of work being done in the City, and the amount of work that staff does. Further discussion followed on the number of events and the time they require, approval ofthe calendar in December, the possibility of including draft minutesfrom advisory boards in agenda packets, and keeping the Commission informed about issues with meeting quorums. "MOTION TO APPROVE ADDDING A MEETING IN MAY, JUNE, AND AUGUST." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. Further discussion on advisory boards, the potential of reviewing current boards. The Clerk agreed to provide information on current boards, meeting frequency, and relevant policies. "MOTION TO APPROVE EXTENDING METING." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Discussion then turned to the previously agreed upon Workshop to discuss a potential Charter amendment related to the Mayor's position. The Commission agreed that this meeting should be postponed and suggested revisiting the idea in 2023. "MOTION TO APPROVE RESCINDING PREVIOUS COMMITTMENT TO HOLD A WORKSHOP REGARDING THE MAYOR'S POSITION." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. Manager Boyle noted that a list of questions had been forwarded to representatives of CPH, that they had agreed to come in at a time in December, and that the City Attorney's office was working with representatives of CPH to set the date. Discussion followed on additional questions, previous discussions to provide the CDM Smith report to CPH for their review and comment, the possibility of inviting former Public Works Director Lena Rivera to the meeting, and the need to provide previously established guidelines to CPH in advance of their appearance. "MOTION TO APPROVE HAVING STAFF SCHEDULE A SPECIAL MEETING INVITING CPH IN AS WE HAVE PREVIOUSLY DISCUSSED." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 501) Discussion on Selection of Hometown Hero Mayor McCann briefly introduced the item. Brief discussion followed and the Commission agreed that both nominees were very deserving of the honor and suggested looking at honoring a male and female veteran in the future. "MOTION TO APPROVE THE SELECTION OF JERRY LEWIS AND MAURICE KAPROW AS 2021 HOMETOWN HEROES AND THAT THE CITY INCLUE WITH THAT HONOR PLAQUES TO BE PLACED ON THE VETERANS MEMORIAL. AND IF ANY PRIOR HOMETOWN HEROES ARE NOT ON THE MEMORIAL THEN ADD THEIR NAMES AS WELL." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 502)Appointment Opportunities for City Boards and Committees "MOTION TO APPOINT ZOLTAN AROK TO DISTRICTING COMMISSTION." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 503) New Business Commissioner Hale asked if the City could look at renaming the Magnolia Park fountain area and suggested tying it with the Veteran Memorial. Staff agreed to look into the matter and the Commission asked that the Veteran and Veteran Family Advisory Committee be consulted. Commissioner Cannon asked about issues with an open-air market held recently at the Foundry Church and asked staff to evaluate and advise on the food truck ordinance's potential impacts on this event. Staff noted they had reached out to the Church and would continue to communicate. REPORTS GOO) City Manager Shawn Boyle • No report 601)Assistant City Attorney Kristin Eick • No report 602) City Clerk Christian Gowan • Reviewed information about the upcoming Districting Commission, noted requirements and differences from other advisory boards. 603) Seat Four Commissioner TiAnna Hale • Noted her attendance at the Winter Springs Festival of the Arts, thanked all involved, and thought it was a great event 604) Seat Five Commissioner Rob Elliott • Noted his participation at Fish Winter Springs and attendance at the Festival of the Arts. Showed photos of the car giveaway. • Noted participation in the Winter Springs High School Homecoming Parade, thought it was a lot of fun. • Noted meeting with the new head of St. Stephens, Father John • Noted attendance at the Tuscawilla Lighting and Beautification District Advisory Committee Meeting • Noted discussions with staff about installing floating Christmas trees in city parks and ponds. 605) Mayor Kevin McCann • Noted the Board Appreciation Dinner was scheduled for November 19 • Announced that he was chosen as the Chairman for the Mayor/Manager meeting group for next year 606)Seat One Commissioner Matt Benton • Recognized the work of the Public Works team that worked diligently to recently make emergency repairs to the wastewater treatment plant. 607) Seat Two Commissioner Kevin Cannon • Echoed accolades for the Public Works team • Thanked the City for flowers sent to him while he was in the hospital • Discussed his participation in the Florida League of Cities Advocacy Committee • Thanked the Chief for keeping everyone informed and spoke about the importance of safe driving. • Noted the many current and incoming medical offices setting up in Winter Springs 608) Seat Three Commissioner/Deputy Mayor Ted Johnson • Commented on the work being done in the city parks including the recent ribbon cutting for the Trotwood splash pad and the Torcaso pavilion currently under construction. • Noted his attendance at the Winter Springs Festival of the Arts and thanked all involved in organizing the car giveaway • Noted attending the Citizen Advisory Committee meeting at the police station and the Tuscawilla Lighting and Beautification District Advisory Committee Meeting. • Commented on a recent visit to the East Wastewater Treatment Plant • Noted upcoming Hometown Harvest event and Veterans Day ceremony. PUBLIC INPUT Mr. Kenneth Spalthoff, 337 Wooded Vine Drive, Winter Springs, FL spoke about notices to get quorums and thought live webcasting of city meetings needed to occur. Mr. Art Gallo, 799 Nandina Terrace, Winter Springs echoed comments about notices to board members and made brief comments about advisory boards. ADJOURNMENT Mayor McCann adjourned the meeting at 9:58 PM. RESPECTFUL L7BMITTER. CHRISTIAN GOWAN CITY CLERK APPROVED: MAYOR KEVIN McCANN NOTE: These Minutes were approved at the November 8, 2021 City Commission Regular Meeting.