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Home My WebLink About2021 10 20 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, OCTOBER 20, 2021 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, July 21, 2021 Tuscawilla Lighting and Beautification Advisory Committee Regular Meeting Minutes. Minutes PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Fiscal Year 2021 Year-To-Date Expenditure Detail TLBD 2021 YTD 09.30.21 501. General Discussion on Tuscawilla Lighting and Beautification District Projects REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or 2 homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JULY 21, 2021 CALL TO ORDER Vice-Chairperson Ellen Paul called to order the Wednesday, July 21, 2021 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present via phone Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Skip Arok, present Committee Member Sandy Scholl, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one spoke. Vice-Chairperson Paul closed “Public Input”. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JULY 21, 2021 PAGE 2 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 2 O F 3 CONSENT AGENDA 300) Approval of the Wednesday, April 21, 2021 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes. Minutes "I MOTION THAT WE LOOK TO APPROVE THE MINUTES WITH THE CHANGE OF [COMMITTEE MEMBER] TERRI [BIVONA’S] NAME." MOTION BY VICE- CHAIRPERSON PAUL. SECONDED BY COMMITTEE MEMBER SCHOLL. DISCUSSION. VOTE: AROK (AYE); PAUL (AYE); BIVONA (AYE); VAGNINI (AYE); SCHOLL (AYE) MOTION CARRIED. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Fiscal Year 2021 YTD Expenditure Detail and Fiscal Year 2022 Proposed Budget TLBD FY21 YTD 06.30.21 TLBD MAINT PROPOSED FY22 TLBD CAPITAL PROPOSED FY22 Ms. Holley Queen, Assistant Finance Director, Finance Department responded to questions regarding certain line codes, performance quote verifications and flag replacement questions within the Year-To-Date budget. Questions continued about the assessment fee for the area of Tuscawilla and what would happen when the fee needs to be changed. Mrs. Maria Sonksen, Finance, Director of Finance gave a review of the assessment fee for the area and explained the process to calculate the fee if an increase is needed. City Manager Shawn Boyle gave a further explanation for the processes of reassessing the assessment area and evaluating if the fee needs to be increased. Committee Member Arok had clarification questions assessment rates, capital, and expiration of the capital loan. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JULY 21, 2021 PAGE 3 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 3 OF 3 "I LOOK THAT WE MAKE A MOTION TO APPROVE THE MAINTENANCE AND CAPITAL BUDGET FOR FISCAL YEAR 2022." MOTION BY COMMITTEE MEMBER AROK. SECONDED BY COMMITTEE MEMBER SCHOLL. DISCUSSION. VOTE: BIVONA (AYE); SCHOLL (AYE); VAGNINI (AYE); AROK (AYE); PAUL (AYE) MOTION CARRIED. REPORTS Deputy City Manager Casey Howard gave a follow-up on the Brightview performance. The Committee was informed that there were some concerns but the City is going to stick with Brightveiw and work out a way to increase productivity. Discussion continued on median sprinklers, driving on the medians, and Flag pole lights. PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one addressed the Committee Vice-Chairperson Paul closed “Public Input”. ADJOURNMENT Vice-Chairperson Paul adjourned the Regular Meeting at 5:50 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the _______, 2021 Tuscawilla Lighting and Beautification District Advisory Committee. 6 Quarterly Meeting - OCTOBER 20, 2021 Select Expense Accounts FY2021 - YTD thru 09.30.2021 Date Amount Description Budget $18,100 11/6/2020 $800 Oct fountain maint 12/4/2020 $800 Nov fountain maint 1/7/2021 $865 Dec fountain maint / gfi outlet 2/17/2021 $800 Jan fountain maint 3/12/2021 $800 Feb fountain maint 4/13/2021 $800 Mar fountain maint 5/12/20201 $800 Apr fountain maint 6/10/2021 $800 May fountain maint 7/9/2021 $800 June fountain maint 8/17/2021 $1,055 July fountain maint / repairs 9/21/2021 $800 Aug fountain maint 9/30/2021 $875 Sept fountain maint, solenoid valve LOVELACE GAS 5/3/2021 $240 2018-2020 annual generator tank rental fee ($80/yr) 6/10/2021 $80 2021 annual generator tank rental fee FM SOLUTIONS 9/1/2021 $2,121 Pressure washing monument brick walls (fountains) YTD Expense Total $12,436 Encumbered $0 End Balance $5,664 Budget $180,964 10/12/2020 $7,105 Oct Maint. 10/29/2020 $8,480 plant replacement, pest mgmt, Fall fertilizer 11/6/2020 $7,105 Nov Maint. 11/30/2020 $7,671 Landscaping - Medians 10, 11, 14, 20, 22, and 23 10/27/2020 $5,622 trim median, Oct irrigation plants, sod, decoders 12/04/2020 $7,105 Dec Maint. 12/10/2020 $504 Dec irrigation 01/07/2021 $7,105 Jan Maint. 02/01/2021 $26,758 Mulch, annuals and labor 02/01/2021 $7,105 Feb Maint 03/02/2021 $2,240 Dec irrigation repairs 03/08/2021 $7,105 March Maint. 03/08/2021 $504 Jan irrigation 04/13/2021 $7,645 Apr Maint. / Feb irrigation repairs 4/23/20201 $504 Apr irrigation 06/01/2021 $2,301 April irrigation repairs on WSB 06/01/2021 $504 May irrigation 06/07/2021 $1,964 Annuals for fountains & island 1 6/22/2021 $8,905 May Maint., repair broken mainline, remove dead Phoenix Dactyleferia 07/06/2021 $9,105 June Maint., chinch bug treatment 07/09/2021 $801 irrigation repairs 07/26/2021 $504 July irrigation 08/02/2021 $14,210 July and August Maint. 08/17/2021 $2,976 July irrigation repairs, decoder replacement 09/01/2021 $7,105 Sept Maint. 09/21/2021 $450 mainline repair median 17 09/27/2021 $1,583 Aug irrigation repairs, remove dead Phoenix Dact behind fountain 09/30/2021 $5,183 Sept irrigation, Trinett, Thryalis, fertilizer/pre-emergent 10/16/2020 $1,050 stump grinding WSB 10/27/2020 $2,050 tree removal 04/23/2021 $550 remove dead Pine @ Tuscora/Northern Way 05/12/2021 $2,000 remove dead Pines & Maples in medians @ WSB 07/26/2021 $6,550 removal of various trees on WSB 08/02/2021 $600 removal of 3 Maples 08/04/2021 $1,800 removal of a Laurel Oak 11/30/2020 $70 Christmas decorations 11/30/2020 $74 Christmas decorations 11/30/2020 $30 Christmas decorations 12/30/2020 $69 Christmas decorations 12/04/2020 $4,503 TLBD Christmas Decorations HOME DEPOT 01/15/2021 $44 Snap Dragons YTD Expense Total $177,541 Encumbered $0 End Balance $3,423 Budget $500 M & M Flags 3/8/2021 $338 Flags for WSB M & M Flags 5/25/2021 $238 Flags for WSB (Spare on hand) YTD Expense Total $576 Encumbered $0 End Balance -$76 Budget $6,080 NBS 01/07/2021 $1,520 NBS 1st qtr 03/26/2021 $1,520 NBS 2nd qtr 06/22/2021 $1,520 NBS 3rdt qtr 09/30/2021 $1,520 NBS 4th qtr YTD Expense Total $6,078 Contract Admin Grounds BRIGHTVIEW A BUDGET TREE HOBBY LOBBY CLARK SALES DISPLAY Signs/Walls TLBD Maintenance Fund Account/Vendor Fountains FLORIDA WATER FEATURES INC 7 Encumbered End Balance $2 Budget $59,040 10/5/2020 $21 Howell Creek/Deer Run 10/5/2020 $21 Howell Creek/Deer Run 11/13/2020 $14 Howell Creek/Deer Run 11/13/2020 $21 Howell Creek/Deer Run 12/8/2020 $20 Howell Creek/Deer Run 12/8/2020 $14 Howell Creek/Deer Run 1/28/2021 $36 Howell Creek/Deer Run 2/18/2021 $31 Howell Creek/Deer Run 3/16/2021 $34 Howell Creek/Deer Run 4/13/2021 $32 Howell Creek/Deer Run 6/2/2021 $34 Howell Creek/Deer Run 6/23/2021 $35 Howell Creek/Deer Run 7/16/2021 $35 Howell Creek/Deer Run 8/24/2021 $44 Howell Creek/Deer Run 9/30/2021 $46 Howell Creek/Deer Run 10/14/2020 $1,849 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 10/28/2020 $1,006 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11/12/2020 $1,623 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 12/1/2020 $629 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 12/8/2020 $1,377 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 12/29/2020 $373 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 1/20/2021 $151 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 1/21/2021 $2,155 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 2/16/2021 $10,235 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 2/18/2021 $214 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 3/10/2021 $1,872 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 3/18/2021 $202 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 4/13/2021 $2,094 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 4/20/2021 $706 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 5/21/2021 $418 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 5/21/2021 $2,098 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 6/8/2021 $1,497 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 6/15/2021 $585 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 7/13/2021 $2,336 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 7/20/2021 $732 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 8/10/2021 $641 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 8/17/2021 $793 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 9/14/2021 $608 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 9/21/2021 $938 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 10/23/2020 $2,615 Low voltage entrance lighting-October 11/20/2020 $2,452 Low voltage entrance lighting-November 12/21/2020 $2,542 Low voltage entrance lighting-December 1/25/2021 $2,658 Low voltage entrance lighting-January 2/26/2021 $2,494 Low voltage entrance lighting-February 3/30/2021 $2,584 Low voltage entrance lighting-March 4/26/2021 $2,466 Low voltage entrance lighting-April 6/2/2021 $2,341 Low voltage entrance lighting-May 6/29/2021 $2,473 Low voltage entrance lighting-June 7/28/2021 $2,439 Low voltage entrance lighting-July 8/25/2021 $2,395 Low voltage entrance lighting-August 9/23/2021 $2,820 Low voltage entrance lighting-September YTD Expense Total $65,851 Encumbered End Balance -$6,811 Budget $230,400 10/23/2020 $19,129 Streetlights-October 11/20/2020 $19,129 Streetlights-November 12/21/2020 $19,129 Streetlights-December 1/25/2021 $18,957 Streetlights-January 2/26/2021 $18,957 Streetlights-February 3/30/2021 $18,956 Streetlights - March 4/26/2021 $18,966 Streetlights - April 6/2/2021 $18,966 Streetlights - May 6/29/2021 $18,966 Streetlights - June 7/28/2021 $18,966 Streetlights - July 8/25/2021 $18,966 Streetlights - August 9/23/2021 $18,966 Streetlights - September YTD Expense Total $228,055 Encumbered $0 End Balance $2,345 Total Budget $495,084 Total Expense $490,538 $4,546 Variance to Budget Better/(Worse) DUKE ENERGY Streetlights DUKE ENERGY Utilities SEMINOLE COUNTY (Irrigation) CITY OF WINTER SPRINGS (Irrigation) 8