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Home My WebLink About2021 07 21Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Agenda TUSCAWI LLA LIGHTING & €oMoratiEd BEAUTIFICATION DISTRICT a r ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY,JULY 21, 2021 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a 'Public Input"form. Individuals will limit their comments to three(3)minutes, and representatives ofgroups or homeowners'associations shall limit their comments to five(5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, April 21, 2021 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Mintues. Minutes PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Fiscal Year 2021 YTD Expenditure Detail and Fiscal Year 2022 Proposed Budget TLBD FY21 YTD 06.30.21 TLBD MAINT PROPOSED FY22 TLBD CAPITAL PROPOSED FY22 REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a 'Public Input"form. Individuals will limit their comments to three(3)minutes, and representatives ofgroups or 2 homeowners'associations shall limit their comments to five(5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1)or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that,for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CITY OF WINTER SPRINGS, FLOPIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APPIL 21, 2021 CALL TO ORDER Vice-Chairperson Ellen Paul called to order the Wednesday, April 21, 2021 Regular Meeting oftheTuscawilla Lighting and Beautification District Advisory Committee at5:17 p.m. in the Commission Chambers ofthe Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, presentvia phone Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Skip Arok, present Committee Member Sandy Scholl, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. REGULAR AGENDA — PART I 500) Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2021 "I AM ALL FOR KEEPING TOM [VAGNINI AS CHAIRPERSON]." NOMINATION BY COMMITTEE MEMBER AROK. SECONDED BY COMMITTEE MEMBER BOVINA. NO OTHER NOMINATIONS WERE GIVEN. VOTE: COMMITTEE MEMBER BIVONA: AYE VICE-CHAIRPERSON PAUL: AYE COMMITTEE MEMBER AROK: AYE COMMITTEE MEMBER SCHOLL: AYE CHAIRPERSON VAGNINI: AYE 4 CITY OF WINTER SPRINGS, FLOP IDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 21,2021 PAGE 2OF5 501) Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2021 "I NOMINATE YOU TO STAY [ELLEN PAUL]." NOMINATION BY COMMITTEE MEMBER AROK. SECONDED BY COMMITTEE MEMBER BOVINA. NO OTHER NOMINATIONS WERE GIVEN. VOTE: COMMITTEE MEMBER AROK: AYE COMMITTEE MEMBER SCHOLL: AYE CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER BIVONA: AYE VICE-CHAIRPERSON PAUL: AYE AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Vice-Chairperson Paul opened "Public Input". No one spoke. Vice-Chairperson Paul closed "Public Input". CONSENT AGENDA 300)Approval of the Wednesday, October 21, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes. Minutes 5 CITY OF WINTER SPRINGS, FLOP IDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 21,2021 PAGE 3OF5 301)Approval of the Wednesday, October 28, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Workshop Meeting Minutes Minutes 302)Approval of the Thursday, November 5, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Special Meeting Minutes. Minutes "I MAKE A MOTION THAT WE LOOK TO APPROVE ALL THREE SETS OF MINUTES IN ONE." MOTION BY COMMITTEE MEMBER AROK. SECONDED BY COMMITTEE MEMBER SCHOLL. DISCUSSION. VOTE: CHAIRPERSON VAGNINI: AYE VICE-CHAIRPERSON PAUL: AYE COMMITTEE MEMBER AROK: AYE COMMITTEE MEMBER SCHOLL: AYE COMMITTEE MEMBER BIVONA: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA - PART II 502) Fiscal Year 2021 YTD Expenditure Detail Cover Page TLBD FY21 YTD 03.31.21 Ms. Holly Queen, Assistant Finance Director, Finance Department presented the finance the reports. Chairperson Vagnini had questions regarding the irrigation line code being so high. Staff relayed there had been a main line water break causing the high bill and the Citycould do an adjustment butthen would have an adjustment hold on the account for the next ten (10) years due to the City Code. Staff explained the full calculation for the leak will be 6 CITY OF WINTER SPRINGS, FLOP IDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 21,2021 PAGE 4OF5 presented at the next meeting. Additional discussion ensued on other special line codes such as decoders, the holiday decorations and contribution, and mulching frequency. 503) Landscape Discussion Mr. Maddox addressed the irrigation issues and the continued updates of the landscaping on the medians. Discussion ensued on the reclaim systems, visibility issue with the landscaping on Winter Springs Boulevard and the additional landscape that will be removed. Other concerns and suggestions for improvement were given to staff in regards to low hanging tree, lighting and other landscape. 504) Discussion regarding Contractor Performance Mr. Maddox brought forth some issues that the City has been having with the landscape vendor, BrightView. Staff relayed follow-ups with Brightview have been slow, cleaning rotations were not maintained and their reaction time was not up to par. Staff recommended giving notice of termination to the contractor and going out to Bid for another.The Board gave consensus for Staff to move forward with putting the contractor on notice and looking into others. REPORTS No reports were given. PUBLIC INPUT Vice-Chairperson Paul opened "Public Input". Mr. Kurt Miericke, 7820 Seneca Boulevard, Winter Springs spoke as a representative for the Tuscawilla Homeowners Association relayed encouragement to the Committee and the Association willingness to work with and assist the Committee in anyway. Vice-Chairperson Paul closed "Public Input". ADJOURNMENT 7 CITY OF WINTER SPRINGS, FLOP IDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING—APRIL 21,2021 PAGE SOFS Vice-Chairperson Paul adjourned the Regular Meeting at 6:04 p.m. RESPECTFULLY SUBMITTED: TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2021 Tuscawilla Lighting and Beautification District Advisory Committee. 8 Clark Sales Display,Inc. nvo 8 1,0V P.O. Box 1007 Tavares; FL 32778 DATE INVOICE# 800-962-7937-FAX 352-343-0194 —IV2126 i ?0'-25_4 BILL TO SHIP TO CITY OF WINTER SPRINGS CITY OF WINTERSPRINGS PARK DEPT 1000 EAST CENTRAL WINDS PARK WINTER SPRINGS,FLORIDA 32708 P.O. NUMBER TERMS DUE DATE REP VIA F.O.B. PROJECT QUOTE 200274 NET 30 1/1/2021 AC QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT 18 SPECIAL 30"PRE-LIT COMMERCIAL FIR LED WREATH 85.00 1,5130.00 2 SPECIAL 48"PRE-LIT COMMERCIAL FIR LED WREATH 215.00 430.00 10 SPECIAL 9'X 14"PRE LIT COMMERCIAL SEQUOIA FIR 89.00 890.00 GARLAND WITH LED LAMPS 18 SPECIAL 12"RED OUTDURA FABRIC STRUCTURED BOW 47.00 846.00 2. SPECIAL 18"RED OUTDURA FABRIC STRUCTURED BOW 66:00 132.00 1 FREIGHT FREIGHT CHARGE 675.00 675.00 THANK YOU FOR YOUR VALUED BUSINESS Total4o3,oa 9 TLBD Maintenance Fund Quarterly Meeting-July 21,2021 Select Expense Accounts FY2021-YTD th ru 06.30.2021 Account/Vendor Date Amount Description Fountains Budget $18,100 FLORIDA WATER FEATURES INC 11/6/2020 $800 Oct fountain maint 12/4/2020 $800 Nov fountain maint 1/7/2021 $865 Decfountain maint/gfi outlet 2/17/2021 $800 Jan fountain maint 3/12/2021 $800 Feb fountain maint 4/13/2021 $800 Mar fountain maint 5/12/20201 $800 Apr fountain maint 6/10/2021 $800 Mayfountain maint LOVELACE GAS 5/3/2021 $240 2018-2020 annual generator tank rental fee($SO/yr) 6/10/2021 $80 2021 annual generator tank rental fee YTD Expense Total $6,785 Encumbered $0 End Balancel $11,315 Grounds Budget $180,964 BRICHTVIEW 10/12/2020 $7,105 Oct Maint. 10/29/2020 $8,480 plant replacement,pest mgmt,Fall fertilizer 11/6/2020 $7,105 Nov Maint. 11/30/2020 $7,671 Landscaping -Medians 10,11,14,20,22,and 23 10/27/2020 $5,622 trim median,Oct irrigation plants,sod,decoders 12/04/2020 $7,105 Dec Maint. 12/10/2020 $504 Dec irrigation 01/07/2021 $7,105 Jan Maint. 02/01/2021 $26,758 Mulch,annuals and labor 02/01/2021 $7,105 Feb Maint 03/02/2021 $2,240 Dec irrigation repairs 03/08/2021 $7,105 March Maint. 03/08/2021 $504 Jan irrigation 04/13/2021 $7,645 Apr Maint./Feb irrigation repairs 4/23/20201 $504 Apr irrigation 06/01/2021 $2,301 April irrigation repairs on WSB 06/01/2021 $504 May irrigation 06/07/2021 $1,964 Annuals for fountains&island 1 6/22/2021 $8,905 May Maint.,repair broken mainline,remove dead Phoenix Dactyleferia A BUDGET TREE 10/16/2020 $1,050 stump grinding WSB 10/27/2020 $2,050 tree removal 04/23/2021 $550 remove dead Pine @ Tuscora/Northern Way 05/12/2021 $2,000 remove dead Pines&Maples in medians @ WSB HOBBY LOBBY 11/30/2020 $70 Christmas decorations 11/30/2020 $74 Christmas decorations 11/30/2020 $30 Christmas decorations 12/30/2020 $69 Christmas decorations CLARK SALES DISPLAY 12/04/2020 $4,503 TLBD Christmas Decorations HOME DEPOT 01/15/2021 $44 Snap Dragons YTD Expense Total $126,674 Encumbered $49,181 PO for Monthly Landscape contract&irrigation inspection and removing trees on WSB End Balance $5,110 Signs/Walls Budget $500 M&M Flags 3/8/2021 $338 Flags for WSB M&M Flags 5/25/2021 $238 Flags for WSB YTD Expense Total $576 Encumbered $0 End Balance -$76 Contract Admin Budget $6,080 NBS 01/07/2021 $1,520 NBS 1st qtr 03/26/2021 $1,520 NBS 2nd qtr 06/22/2021 $1,520 NBS 3rdt qtr YTD Expense Total $4,559 Encumbered $1,520 PO for Quarterly N BS Contract-Special Assesment End Balance $2 Utilities Budget $59,040 SEMINOLE COUNTY 10/5/2020 $21 Howell Creek/Deer Run (Irrigation) 10/5/2020 $21 Howell Creek/Deer Run 11/13/2020 $14 Howell Creek/Deer Run 11/13/2020 $21 Howell Creek/Deer Run 12/8/2020 $20 Howell Creek/Deer Run 12/8/2020 $14 Howell Creek/Deer Run 10 1/28/2021 $36 Howell Creek/Deer Run 2/18/2021 $31 Howell Creek/Deer Run 3/16/2021 $34 Howell Creek/Deer Run 4/13/2021 $32 Howell Creek/Deer Run 6/2/2021 $34 Howell Creek/Deer Run 6/23/2021 $35 Howell Creek/Deer Run CITY OF WINTER SPRINCS 10PW2020 $1,549 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain (Irrigation) 10/28/2020 $1,006 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 11/12/2020 $1,623 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 12/1/2020 $629 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 12/8/2020 $1,377 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 12/29/2020 $373 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 1/20/2021 $151 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 1/21/2021 $2,155 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 2/16/2021 $10,235 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 2/18/2021 $214 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 3/10/2021 $1,572 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 3/18/2021 $202 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 4/13/2021 $2,094 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 4/20/2021 $706 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 5/21/2021 $418 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 5/21/2021 $2,095 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 6/8/2021 $1,497 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 6/15/2021 $585 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood DUKE ENERCY 10/23/2020 $2,615 Low voltage entrance lighting-October 11/20/2020 $2,452 Low voltage entrance lighting-November 12/21/2020 $2,542 Low voltage entrance lighting-December 1/25/2021 $2,655 Low voltage entrance lighting-January 2/26/2021 $2,494 Low voltage entrance lighting-February 3/30/2021 $2,554 Low voltage entrance lighting-March 4/26/2021 $2,466 Low voltage entrance lighting-April 5/27/2021 $2,306 Low voltage entrance lighting-May 6/29/2021 $2,473 Low voltage entrance lighting-June YTD Expense Total $51,990 Encumbered $0 End Balance $7,050 Streetlights Budget $230,400 DUKE ENERCY 10/23/2020 $19,129 Streetlights-October 11/20/2020 $19,129 Streetlights-November 12/21/2020 $19,129 Streetlights-December 1/25/2021 $18,957 Streetlights-January 2/26/2021 $18,957 Streetlights-February 3/30/2021 $18,956 Streetlights-March 4/26/2021 $18,966 Streetlights-April 5/27/2021 $18,966 Streetlights-May 6/29/2021 $18,966 Streetlights-June YTD Expense Total $171,157 Encumbered $0 End Balance $59,243 11 Special Assessment-TLBD Maint 160 Assess Rate/Unit- $120 Legal Maximum- $128 $120 $120 $120 $120 $120 Original Revised Account FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Account Description Actual Actual Budget Budget Budget SOURCES 325200 Charges for Services $509,575 $509,265 $507,548 $507,548 $507,548 366000 Misc Private Donations $0 $0 $0 $3,000 $0 36T100/361300 Investment $11,531 $9,699 $1,500 $1,500 $345 Total Revenues $521,106 $518,964 $509,048 $512,048 $507,893 Total Transfers $0 $0 $0 $0 $0 TOTAL SOURCES $521,106 $518,964 $509,048 $512,048 $507,893 APPLICATIONS 530340 Other Svcs $2,531 $2,161 $2,650 $2,650 $2,650 530341 Other Svcs-Contract/Admin $5,900 $58,667 $59,797 $59,797 $59,797 540430 Utilities $59,016 $56,539 $59,040 $59,040 $70,200 540434 Streetlights $230,598 $228,646 $230,400 $230,400 $229,200 545210 P&M Infra-Fountains $10,810 $14,685 $18,100 $18,100 $18,100 545270 P&M Infra-Grounds $163,221 $143,259 $178,464 $181,464 $180,169 Total Operating $472,076 $503,957 $548,451 $551,451 $560,116 591001 To General Fund $52,739 $0 $0 $0 $0 Total Transfers $52,739 $0 $0 $0 $0 560640 Machinery&Equipment $1,494 $0 $0 $0 $0 Total Capital $1,494 $0 $0 $0 $0 TOTAL APPLICATIONS $526,309 $503,957 $548,451 $551,451 $560,116 CHANGE IN FUND BALANCE FUND BALANCE-October 1 $223,641 $218,438 $169,575 $233,445 $194,042 Appropriation TO(FROM)Fund Balance ($5,203) $15,007 ($39,403) ($39,403) ($52,223) FUND BALANCE-September 30 $218,438 $233,445 $130,172 $194,042 $141,819 Pagel110 12 Special Assessment-TLBD I Capital/DS 261 BB&T Bank Note Final Year FY2030 Assess Rate/Unit- $36 Legal Maximum- $43 $36 $36 $36 $36 $36 Original Revised Account FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Account Description Actual Actual Budget Budget Budget SOURCES 325100 * Capital Improvement $93,384 $97,062 $138,655 $138,655 $138,655 369900 * Misc Revenue $4,495 $3,825 $0 $0 $0 3 611 0 0/3 617,0 0 * Investment $44,677 $39,820 $450 $450 $30 Total Revenues $142,556 $140,707 $139,105 $139,105 $138,685 Total Transfers $0 $0 $0 $0 $0 TOTAL SOURCES $142,556 $140,707 $139,105 $139,105 $138,685 APPLICATIONS 530311 Legal 530340 Other Svcs $690 $588 $750 $750 $750 530341 Other Svcs-Contract/Admin $2,500 $3,043 $4,120 $4,120 $4,120 Total Operating $3,190 $3,631 $4,870 $4,870 $4,870 591001 To General Fund $1,656 $0 $0 $0 $0 Total Transfers $1,656 $0 $0 $0 $0 570710 Principal $93,384 $97,062 $95,604 $95,604 $99,099 570720 Interest $41,343 $38,248 $35,118 $35,118 $31,955 Total Debt Service $134,727 $135,310 $130,722 $130,722 $131,054 560650 Construction In Progress $33,403 $22,535 $25,000 $0 $25,000 Total Capital $33,403 $22,535 $25,000 $0 $25,000 TOTAL APPLICATIONS $172,976 $161,476 $160,592 $135,592 $160,924 CHANGE IN FUND BALANCE FUND BALANCE-October 1 $111,257 $80,837 $58,701 $60,068 $63,581 Appropriation TO(FROM)Fund Balance ($30,420) ($20,769) ($21,487) $3,513 ($22,239) FUND BALANCE-September 30 $80,837 $60,068 $37,214 $63,581 $41,342 Due to the structure of this debt service instrument,the FY2078 and FY2079 special assessment revenues are required byGASS to have the distinctive accounting treatment represented herein. 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