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HomeMy WebLinkAbout_2021 02 22 City Commission Regular Meeting Minutes CITY COMMISSION 95 �nro�,dr REGULAR MEETING 19 S9 MINUTES MONDAY, FEBRUARY 22, 2021 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Charles Lacey called the Regular Meeting of Monday, February 22, 2021 of the City Commission to order at 6:32 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Ted Johnson, present Commissioner Matt Benton, present Commissioner Kevin Cannon, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, present City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present Pastor Kevin Hockenbury, Authentic Church, offered the invocation Mayor Lacey noted that Item 100 would not be presented and that a replacement presentation would be made by representatives from Veolia. No further changes were made to the agenda. AWARDS AND PRESENTATIONS 100) PFM Asset Management LLC presentation on the highlights of the most recent Quarterly Investment Report for the period ending 12/31/2020. Steven Alexander - Bio ` Presentation `� This item was removed from the agenda. 100a.) Veolia Presentation Mr. Rob Nicholas, Veolia discussed the daily website update, the information being sent out on this platform, and noted a telephone number for residents to call about concerns or issues. Continuing, Mr. Nicholas announced the west basin was running, odors were reduced and water quality had improved after the clarifier was replaced, installation of new screens, aeration systems, and valves, the removal of sand, and the replaced sections of the air line. Mr. Nicholas noted reuse water was still not available to all customers and that an update would be posted to the website when reuse became available for irrigation. 101) Consumptive Use Permit & Smart Irrigation Update Consumptive Use Permit Presentation Smart Irrigation Update Presentation `� Mr. Dale Smith, Director, Public Works and Utilities discussed the Consumptive Use Permit (CUP) and the actions the City took to self-report to the St Johns River Water Management District for exceeding the CUP. Continuing, Mr. Smith discussed the assumptions used when the current CUP was issued, noted potential benefits of a conservation program, current coordination with the Water Management District to expand reuse in Tuskawilla Crossing, the need to assess the rate structure, and enforcement efforts. Discussion followed on potential reuse installation mandates as part of the development/permitting process, the inclusion of CUP analyses in staff reports regarding land use decisions, long-term planning, and the possibility of approaching previously approved projects to gauge their willingness to help expand reuse connections. Staff indicated that they would reach out to the previously approved projects to discuss reuse. Further discussion followed on the benefits of enforcement and education programs, the pending contract and timeline with the Water Management District for reuse connection in Tuskawilla Crossing, and the legality/possibility of residents drilling their own wells for irrigation. Mr. Smith then introduced Mr. Art Gallo to provide an update on a smart irrigation pilot study. Mr. Gallo discussed the results and his experience with the smart water system, estimated a 77% average savings of reuse water between two households, asked to be allowed to continue, and suggested City Code changes to allow for the application of this technology citywide and pursuing a cost share agreement with the Water Management District. Discussion followed on maintenance of the systems, associated costs of acquisition and installation, and the ability to apply to potable water. Continuing, the Commission requested regular updates on the CUP, and discussed potential incentivizing of water-friendly/drought-tolerant plant species. Attorney Garganese noted the incentives may require a Code change. PUBLIC INPUT Mr. Andrew Koberlein, 643 Nighthawk Circle, Winter Springs noted time spent learning about water and sewer systems, conversations with the Florida Department of Environmental Protection, and encouraged the City to continue to improve process, procedures, and knowledge. Continuing, Mr. Koberlein suggested a surcharge on the water bill to develop revenue for repairs, improvements, and new construction. Mr. Ron Ligthart, 7036 Winding Water Circle, Winter Springs asked that the Commission and everyone keep in mind the wide array of people that live here, many with hardships, and consider that if or when any surcharge discussions occurred. CONSENT AGENDA 300)Minutes from the Monday, February 8, 2021 City Commission Regular Meeting MinkI -- '-'tzb "MOTION TO APPROVE CONSENT AGENDA." MOTION BY DEPUTY MAYOR JOHNSON. SECONDED BY COMMISIONER CANNON. DISCUSSION. VOTE: COMMISSIONER BENTON: AYE COMMISSIONER ELLIOTT: AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER CANNON: AYE COMMISSIONER HALE: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400)Winter Springs Marketplace - Aesthetic Plan Review '(Partial), certain Waivers, Final Engineering Review, Removal of Specimen Trees, and Development Agreement. Cover Page's Winter Springs Marketplace Staff Report '2�zb Exhibit 1 - Vicinity Map I--b Exhibit 2 - Aesthetic Review 20210121 ` Exhibit 3 - Waiver Request 20210121 `::z�b Exhibit 4 - Final Engineering Plans Winter Springs Marketplace 20210121. `�, Exhibit S - Master Sign Plan 2021.0121 Qb Exhibit 6 - Specimen Tree Removal 20210121 � Exhibit 7 - Development Agreement 20210202 c� Mr. Christopher Schmidt, Director, Community Development Department reviewed the project and the approvals being sought bythe applicant and noted the buildings included in this consideration. Mr. Schmidt then presented Stafrs recommendations which included approval of everything except the fourth monument sign. Mr. Schmidt noted the applicant's ability to seek a waiver related to the fourth sign at later date and briefly mentioned the history of nor approving single-tenant monument signs. Discussion followed on maintenance responsibilities for the future development area, drainage considerations, adding more handicapped parking spaces, the status of underground tank removal, and the possibility of incorporating charging stations. Mr. Ryan Stahl, Equinox Development, noted Equinox would be responsible for maintenance, a retention pond was being designed for drainage,Aldi was amenable to an increased number of handicapped parking spaces, having received validation from the lender about underground tanks having been removed, and experience with charging stations and a willingness to consider installation. Further discussion followed on the future development area and a proposed change to the aesthetics which included adding brick fagade to the Crunch Fitness and Heartland Dental buildings to more closely align with the Town Center.The applicant was amenable to this change. Mayor Lacey opened the Public Hearing for Item 400. No one spoke. Mayor Lacey closed the Public Hearing for Item 400. "MOTION TO APPROVE ITEM 400 AND THE STAFF REPORT RECOMMENDING ONLY THREE (3) MONUMENT SIGNS AND EXCLUDING THE AESTHETIC REVIEW. " MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: DEPUTY MAYOR JOHNSON:AYE COMMISSIONER BENTON: AYE COMMISSIONER CANNON: AYE COMMISSIONER HALE:AYE COMMISSIONER ELLIOTT: AYE MOTION CARRIED. "MOTION TO EXTEND." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. The applicant confirmed they were amenable to bringing the brick up to the awning on the Crunch Fitness and Heartland Dental buildings. "MOTION TO APPROVE THE AESTHETIC REVIEW WITH THE REVISION THAT THE BRICK VENEER ON THE NORTH FACING ELEVATION OF CRUNCH FITNESS WILL BE EXTENDED BELOW THE CANOPY IN THE VERTICAL COLUMNS AND BRICK VENEER ELEVATED ON NORTH ELEVATION OF HEARTLAND DENTAL TO BELOW CANOPY TO BE FINE TUNED BY APPLICANT'S ARCHITECT AND STAFF." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: COMMISSIONER CANNON:AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER ELLIOTT:AYE COMMISSIONER BENTON:AYE COMMISSIONER HALE: AYE MOTION CARRIED. REGULAR AGENDA 500)Discussion on Impact of Tree Mitigation Costt Cover Page Mayor Lacey noted placing this item on the agenda at the request of Mr. Paul Pa rtyka. Several Commissioners expressed concerns about the item and noted they did not think it was in line with established procedures. Discussion followed on guidance provided at the previous meeting related to appropriate discussions, the expectation of a non-binding review, and the appropriate way to proceed. Attorney Garganese advised that Mr. Partyka could proceed so long as he avoided discussing any specific projects. Further discussion followed on potentially tabling the item, addressing concerns during Public Input,the history of the arbor ordinance, and repeated concerns about the item and operating without information. Mr. Partyka began to discuss the item. Discussion again followed and the Commission sought the Attorney's opinion on the item and how to proceed. Attorney Garganese reiterated that no application was pending, a discussion on general policy of the tree ordinance would be in order, and that any attempt to process an application request or seek any waiver would be out of order. "1 MAKE A MOTION WE TABLE THIS MATTER." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION FOLLOWED ON THE APPROPRIATENESS OF THE MOTION. COMMISSIONER CANNON WITHDREW THE MOTION. "MOTION TO POSTPONE THIS HEARING UNTIL SUCH TIME AS THE PARTIES OF INTEREST SUBMIT PROPERT APPLICATIONS REGARDING THIS LAND MATTER AND STAFF CAN PROVIDE INFORMATION TO GIVE TO THE COMMISSION." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. MAYOR LACEY ENCOURAGED DEFEAT OF THE MOTION. VOTE: COMMISSIONER ELLIOTT: AYE COMMISSIONER BENTON: AYE COMMISSIONER HALE: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR JOHNSON: AYE MOTION CARRIED 501) Discussion on Bicycle and Pedestrian Advisory Committee Cover Page `tea Ordinance 2010-06 Creating the Bicycle and Pedestrian Advisory Committee Commissioner Cannon noted questions about the Bicycle and Pedestrian Advisory Committee meeting dates and addressing rumors that the committee was being dissolved. Mr. Schmidt noted the Committee was scheduled to meet on March 3, 2021 and that a previous quorum issue had been resolved which should allow regularly scheduled meetings to resume. Continuing, Mr. Schmidt noted that the Commission had the ability, at their discretion, to appoint two (2) alternate members. Mr. Christian Gowan, City Clerk, confirmed that the quorum issue was resolved and reiterated the appointment of alternates was at the Commission's discretion. No action was taken. 502)Appointment Opportunities for City Boards and Committee Cover Page� "MOTION TO APPOINT HAROLD JAMES THOMPSON TO CODE ENFORCEMENT BOARD." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER BENTON: AYE DEPUTY MAYOR JOHNSON: AYE COMMISSIONER HALE:AYE COMMISSIONER ELLIOTT: AYE MOTION CARRIED. REPORTS 600)City Attorney Anthony A. Garganese • No Report 601)City Manager Shawn Boyle • No Report 602)City Clerk Christian Gowan • No Report 603)Seat Four Commissioner TiAnna Hale • Noted the upcoming AARP Community Challenge grant with applications due in late April and encouraged the City to look at applying. 604)Mayor Charles Lacey • No Report 605)Seat Two Commissioner Kevin Cannon No Report 606)Deputy Mayor/Seat Three Commissioner Ted Johnson • No Report 607)Seat Five Commissioner Rob Elliott • Discussed proposed City Work Day, ongoing discussions, and planning a meeting of interested organizations and individuals. • Noted discussion with Winter Springs High School Principal Peter Gaffney and outreach for the Youth Council. 608)Seat One Commissioner Matt Benton • No Report PUBLIC INPUT Mr. Paul Partyka, 404 Park Lake Drive, Winter Springs noted disappointed in the Commission for not allowing the presentation for Item 500 to proceed and urged the Commission to let people talk and bring concerns before them. Mr. Michael Schrimsher, 600 East Colonial Drive, Suite 708, Orlando noted comments he made at time of the most recent arbor ordinance's passage, a lengthy email he had sent, and his belief that the non-binding review process was not useful. Continuing, Mr. Schrimsher noted his agreement with the City from 2000 and encouraged review noting his belief that the City had not kept its end of the deal. The Commission asked that the Clerk forward a copy of the Schrimsher Agreement and a 2001 Memorandum of Understanding for their review. Mr. Winston Schwartz, 277 North Westmonte Drive, Altamonte Springs noted attendance at last meeting to talk about tree ordinance and concerns about the work required and associated costs of getting to a non-binding review being prohibitive. Mr. Ron Ligthort, 7036 Winding Water Circle, Winter Springs commented on fill requirements and their impact on trees noting trees on his property were fine. ADJOURNMENT Mayor Charles Lacey adjourned the meeting at 9:28 P.M. RESPECT r ULLYSUBMITTED: CHRISTIAN GOWAN CITY CLERK APPROVED: ,�' ''`.t"'•���0 ® a' •'• x DE �UTY�MAR TED JOHNSON =• � �' ;` �Q'•. ON I 4 NOTE: These Minutes were approved at the March 8,2021 City Commission Regular Meeting. . •