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Home My WebLink About2021 04 21 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, APRIL 21, 2021 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA - PART I 500. Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2021 501. Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2021 AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, October 21, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes. Minutes 301. Approval of the Wednesday, October 28, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Workshop Meeting Minutes Minutes 302. Approval of the Thursday, November 5, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Special Meeting Minutes. Minutes 2 PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA - PART II 502. Fiscal Year 2021 YTD Expenditure Detail TLBD FY21 YTD 03.31.21 503. Landscape Discussion 504. Discussion regarding Contractor Performance REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 21, 2020 CALL TO ORDER Vice-Chairperson Ellen Paul called to order the Wednesday, October 21, 2020 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present via phone Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Skip Arok, present Committee Member Jesse Phillips, present via phone Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. Mr. Kevin McCann, 1109 Pheasant Circle, Winter Springs Florida brought forth potential problems with canopy heights, plants replacement, visibility, and city trees going over into other properties. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 21, 2020 PAGE 2 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 2 OF 4 Vice-Chairperson Paul closed “Public Input”. CONSENT AGENDA 300) Approval of the Minutes from the Wednesday, July 22, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes "MOTION TO APPROVE." MOTION BY COMMITTEE MEMBER AROK. SECONDED BY COMMITTEE MEMBER BIVONA. DISCUSSION. VOTE: COMMITTEE MEMBER BIVONA: AYE VICE-CHAIRPERSON PAUL: AYE COMMITTEE MEMBER AROK: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) YTD Expenditure Detail TLBD Expenditure Summary Qtr 4 Ms. Aneta Barton, Budget Manager, Finance Department reviewed the provided expenditure report relaying that the board came in under budget. 501) Discuss Information Regarding Landscaping throughout the Tuscawilla Lighting and Beautification District City Manager Shawn Boyle gave feedback on the height of the canopy that was brought up during public input stating the City is aware of the problem and is working to resolve the problem with trimming of the trees. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 21, 2020 PAGE 3 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 3 OF 4 **Due to technical difficulties Chairperson Tom Vagnini and Committee Member Jesse Phillips entered the meeting at 5:32 pm** Mr. Kevin Maddox, Landscape Manager, Urban Beautification Division, IT & Administrative Services Department reiterated that tree trimming will be happen to help with the canopy and there are tree removals planned and currently in progress. Further discussion ensued regarding holiday decorations focusing mainly on style, funding and lifespan. Mr. Kevin McCann, 1109 Pheasant Circle, Winter Springs Florida spoke on behalf of the Tuscawilla Homeowners Association stating the Association would be willing to assist with the cost of the decorations. Mr. McCann also relayed memories of past ordeals that took place in efforts to maintain the holiday decorations due to low quality. Additionally adding the suggestion of getting industrial style decorations instead, for longevity. Further discussion ensued on getting industrial grade decorations, the funding and the Committee having a workshop and special meeting to make a direct discussion on the matter. "I MAKE A MOTION THAT WE ESTABLISH A WORKSHOP TO REVIEW THE CHRISTMAS DECORATIONS FOR THE ENTIRY WAYS ON OR ABOUT OCTOBER 28TH TO BE FOLLOWED UP WITH A MEETING AFTER WE HAVE OUR FINDINGS AT 5:30 PM." MOTION BY COMMITTEE MEMBER AROK. SECONDED BY COMMITTEE MEMBER PHILLIPS. DISCUSSION. VOTE: COMMITTEE MEMBER PHILLIPS: AYE COMMITTEE MEMBER BIVONA: AYE VICE-CHAIRPERSON PAUL: AYE CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER AROK: AYE MOTION CARRIED. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 21, 2020 PAGE 4 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 4 OF 4 "I MAKE A MOTION FOR A FOLLOW-UP COMMITTEE MEETING TO REVIEW THE FINDINGS FOR THE CHRISTMAS DÉCOR WORKSHOP SET FOR NOVEMBER 5TH, THURSDAY AT 5:30 PM." MOTION BY COMMITTEE MEMBER AROK. SECONDED BY CHAIRPERSON VAGNINI. DISCUSSION. VOTE: COMMITTEE MEMBER PHILLIPS: AYE COMMITTEE MEMBER AROK: AYE COMMITTEE MEMBER BIVONA: AYE VICE-CHAIRPERSON PAUL: AYE CHAIRPERSON VAGNINI: AYE MOTION CARRIED. REPORTS No reports were given. PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one spoke. Vice-Chairperson Paul closed “Public Input”. ADJOURNMENT Vice-Chairperson Paul adjourned the Regular Meeting at 6:02 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the ______, 2021 Tuscawilla Lighting and Beautification District Advisory Committee. 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE WORKSHOP OCTOBER 28, 2020 CALL TO ORDER Vice-Chairperson Ellen Paul called to order the Wednesday, October 28, 2020 Workshop of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:32 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present via phone Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Skip Arok, present Committee Member Jesse Phillips, absent Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. Additional attendees: Mr. Chris Waguespack, Tuscawilla Homeowners Association Mr. Kevin McCann, Tuscawilla Homeowners Association Ms. Casey Howard, Director of Operations Mr. Kevin Maddox, Landscape Manager Ms. Aneta Barton, Budget Manager PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one spoke. Vice-Chairperson Paul closed “Public Input”. 8 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE WORKSHOP – OCTOBER 28, 2020 PAGE 2 OF 2 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 2 OF 2 DISCUSSION ITEMS 1) Discussion on Christmas Decorations and Funding Mr. Kevin Maddox, Landscape Manager, Urban Beautification Division, IT & Administrative Services Department gave a review of the quotes and entrance photos given to the attendees for reference. Discussion started with what type of decorations and warranties were offered. The sizing, amount, and different details of the main decoration and Wreaths was also discussed in depth, in regard to what the Committee and Homeowners Association wanted. The consensus of the group was that Clark Displays was the quote that everyone favored with price, warranty and inclusion. Additionally, the Tuscawilla Homeowners Association gave a contradiction of two thousand and five hundred dollars ($2,500) to go towards funding of the holiday decorations. Discussion continued on the funding from the Tuscawilla Lighting and Beautification Committee Budget and what fund the cost would be pulled from. PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one spoke. Vice-Chairperson Paul closed “Public Input”. ADJOURNMENT Vice-Chairperson Paul adjourned the Workshop Meeting at 6:11 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the ______, 2021 Tuscawilla Lighting and Beautification District Advisory Committee. 9 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING NOVEMBER 5, 2020 CALL TO ORDER Vice-Chairperson Ellen Paul called to order the Thursday, November 5, 2020 Special Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present via phone Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Skip Arok, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one spoke. Vice-Chairperson Paul closed “Public Input”. 10 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – NOVEMEBR 5, 2020 PAGE 2 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 2 OF 3 CONSENT AGENDA 300) Not Used PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Discussion on Holiday Decorations and Funding Additional Information Mr. Kevin Maddox, Landscape Manager, Urban Beautification Division, IT & Administrative Services Department gave a brief overview from workshop on the four quotes given for Holiday Decorations. Discussion continued on pricing, budget, and what was included or not within the quotes that the Committee wanted as decorations. Additionally, concern was expressed about the Committee’s budget and a suggestion was given of splitting the decoration cost 50/50 with the Tuscawilla Homeowners Association who agreed to help assist with the cost at the previous meeting. Mr. Kevin McCann, 1109 Pheasant Circle, Winter Springs Florida represented the Tuscawilla Homeowners Association relayed that the HOA could increase their contribution from two thousand five hundred dollars ($2,500) to three thousand dollars ($3,000). Discussion continued on finalizing the budget, questions arose on power that the entry ways and if poinsettias would be planted for the holidays as well. Those were confirmed to be added to the medians. "I LOOK TO MAKE A MOTION TO PROVIDE AN ALLOWANCE FOR HOLIDAY DÉCOR FOR THE TLBD [TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT] COVERED AREAS AT THE ENTRIES WITH A MAXIMUM ALLOWANCE OF EIGHT THOUSAND DOLLARS [$8,000]. OF THAT EIGHT THOUSAND DOLLARS WE UNDERSTAND THAT THE TUSCAWILLA HOA [HOMEOWNERS ASSOCIATION] WILL CHIP IN THREE THOUSAND DOLLARS [$3,000] AND THEN THE BALANCE WOULD BE COVERED BY THE TLBD 11 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – NOVEMEBR 5, 2020 PAGE 3 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 3 OF 3 [TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE] UP TO FIVE THOUSAND DOLLARS [$5,000]." MOTION BY COMMITTEE MEMBER AROK. SECONDED BY COMMITTEE MEMBER BIVONA. DISCUSSION. VOTE: COMMITTEE MEMBER BIVONA: AYE CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER AROK: AYE VICE-CHAIRPERSON PAUL: AYE MOTION CARRIED. PUBLIC INPUT Vice-Chairperson Paul opened “Public Input”. No one spoke. Vice-Chairperson Paul closed “Public Input”. ADJOURNMENT Vice-Chairperson Paul adjourned the Special Meeting at 6:02 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the ______, 2021 Tuscawilla Lighting and Beautification District Advisory Committee. 12 REGULAR AGENDA - PART II ITEM 502 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | APRIL 21, 2021 REGULAR MEETING TITLE Fiscal Year 2021 YTD Expenditure Detail SUMMARY FY21 YTD Expenditure Detail RECOMMENDATION 13 Quarterly Meeting - April 21, 2021 Select Expense Accounts FY2021 - YTD thru 03.31.2021 Date Amount Description Budget $18,100 11/6/2020 $800 Oct fountain maint 12/4/2020 $800 Nov fountain maint 1/7/2021 $865 Dec fountain maint / gfi outlet 2/17/2021 $800 Jan fountain maint 3/12/2021 $800 Feb fountain maint YTD Expense Total $4,065 Encumbered $0 End Balance $14,035 Budget $180,964 10/12/2020 $7,105 Oct Maint. 10/29/2020 $8,480 plant replacement, pest mgmt, Fall fertilizer 11/6/2020 $7,105 Nov Maint. 11/30/2020 $7,671 Landscaping - Medians 10, 11, 14, 20, 22, and 23 10/27/2020 $5,622 trim median, Oct irrigation plants, sod, decoders 12/04/2020 $7,105 Dec Maint. 12/10/2020 $504 Dec irrigation 01/07/2021 $7,105 Jan Maint. 02/01/2021 $26,758 Mulch, annuals and labor 02/01/2021 $7,105 Feb Maint 03/02/2021 $2,240 Dec irrigation repairs 03/08/2021 $7,105 March Maint. 03/08/2021 $504 Jan irrigation 10/16/2020 $1,050 stump grinding WSB 10/27/2020 $2,050 tree removal 11/30/2020 $70 Christmas decorations 11/30/2020 $74 Christmas decorations 11/30/2020 $30 Christmas decorations 12/30/2020 $69 Christmas decorations 12/04/2020 $4,503 TLBD Christmas Decorations HOME DEPOT 01/15/2021 $44 Snap Dragons YTD Expense Total $102,299 Encumbered $52,389 PO for Monthly Landscape contract and irrigation inspection End Balance $26,275 Budget $500 M & M Flags 3/8/2021 $338 Flags for WSB YTD Expense Total $338 Encumbered $0 End Balance $162 Budget $6,080 BRIGHTVIEW A BUDGET TREE HOBBY LOBBY CLARK SALES DISPLAY Signs/Walls Contract Admin Grounds TLBD Maintenance Fund Account/Vendor Fountains FLORIDA WATER FEATURES INC 14 NBS 01/07/2021 $1,520 NBS 1st qtr 03/26/2021 $1,520 NBS 2nd qtr YTD Expense Total $3,039 Encumbered $3,039 PO for Quarterly NBS Contract - Special Assesment End Balance $2 Budget $59,040 10/5/2020 $21 Howell Creek/Deer Run 10/5/2020 $21 Howell Creek/Deer Run 11/13/2020 $14 Howell Creek/Deer Run 11/13/2020 $21 Howell Creek/Deer Run 12/8/2020 $20 Howell Creek/Deer Run 12/8/2020 $14 Howell Creek/Deer Run 1/28/2021 $36 Howell Creek/Deer Run 2/18/2021 $31 Howell Creek/Deer Run 3/16/2021 $34 Howell Creek/Deer Run 10/14/2020 $1,849 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 10/28/2020 $1,006 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11/12/2020 $1,623 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 12/1/2020 $629 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 12/8/2020 $1,377 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 12/29/2020 $373 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 1/20/2021 $151 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 1/21/2021 $2,155 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 2/16/2021 $10,235 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 2/18/2021 $214 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 3/10/2021 $1,872 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountains 3/18/2021 $202 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 10/23/2020 $2,615 Low voltage entrance lighting-October 11/20/2020 $2,452 Low voltage entrance lighting-November 12/21/2020 $2,542 Low voltage entrance lighting-December 1/25/2021 $2,658 Low voltage entrance lighting-January 2/26/2021 $2,494 Low voltage entrance lighting-February 3/30/2021 $2,584 Low voltage entrance lighting-March YTD Expense Total $37,245 Encumbered $0 End Balance $21,795 Budget $230,400 10/23/2020 $19,129 Streetlights-October 11/20/2020 $19,129 Streetlights-November 12/21/2020 $19,129 Streetlights-December 1/25/2021 $18,957 Streetlights-January 2/26/2021 $18,957 Streetlights-February 3/30/2021 $18,956 Streetlights - March YTD Expense Total $114,258 Encumbered $0 End Balance $116,142 Streetlights DUKE ENERGY SEMINOLE COUNTY (Irrigation) CITY OF WINTER SPRINGS (Irrigation) DUKE ENERGY Utilities 15