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Home My WebLink About2020 10 21 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Agenda 4 TUSCAWILLA LIGHTING & 1,1c!orf�td I 959 BEAUTIFICATION DISTRICT . a r ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, OCTOBER 21, 2020 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a 'Public Input"form. Individuals will limit their comments to three(3)minutes, and representatives of groups or homeowners'associations shall limit their comments to five(5)minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Minutes from the Wednesday,July 22, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. YTD Expenditure Detail TLBD Expenditure Summary Qtr 4 501. Discuss Information Regarding Landscaping throughout the Tuscawilla Lighting and Beautification District REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a 2 "Public Input"form. Individuals will limit their comments to three(3)minutes, and representatives of groups or homeowners'associations shall limit their comments to five(5)minutes, unless otherwise determined by the City Commission, ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority"- per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based"- per Section 286.0105 Florida Statutes. 3 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING J U LY 22, 2020 CALL TO ORDER Vice-Chairperson Ellen Paul called to order the Wednesday, July 22, 2020 Regular Meeting oftheTuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers ofthe Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present via phone Vice-Chairperson Ellen Paul, present Committee Member Terri Bivona, present Committee Member Elaine Johnson, present Committee Member Jesse Phillips, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Vice-Chairperson Poul opened "Public Input" No one spoke Vice-Chairperson Poul closed "Public Input" 4 CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REG U LAR ME ETI N G-JULY 22,2020 PAGE 2OF4 CONSENT AGENDA 300. Approval of Minutes from the Wednesday, January 15, 2020 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting "I MAKE A MOTION TO MAKE A CHANGE TO THOSE MINUTES - THE NOMINATION FOR THE VICE CHAIR ELLEN PAUL WHERE THEY INADVERTENTLY PUT ELAINE JOHNSON." MOTION BY COMMITTEE MEMBER JOHNSON. SECONDED BY COMMITTEE MEMBER PHILLIPS. DISCUSSION. VOTE: COMMITTEE MEMBER PHILLIPS: AYE VICE-CHAIRPERSON PAUL: AYE COMMITTEE MEMBER JOHNSON: AYE CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER BIVONA: AYE MOTION CARRIED. ** This change was made to the January 15, 2020 regular meeting minutes. ** PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. YTD Expenditure Detail and FY2020-21 Proposed Budget Ms. Casey Howard, Director, IT & Administrative Services introduced Ms. Aneta Barton, Budget Manager, Finance Department who reviewed the Expenditure details from the third quarter. The Maintenance fund and Capital budget were both on track and in good financial position. Additionally, Ms. Barton gave an update on the lightning protection project and shared that the pond rejuvenation was deferred to fiscal year 2021. Concluding, Ms. Barton reviewed the "Fiscal Year 2020-21 Proposed Budget" that was approved by the City Commission July 13th 2020. Discussion. 5 CITY OF WINTEP SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REG U LAR ME ETI N G-JULY 22,2020 PAGE 3OF4 501. Discuss Information Regarding Landscaping Throughout the Tuscawilla Lighting and Beautification District Mr. Kevin Maddox, Landscape Manager, Urban Beautification Division, IT & Administrative Services Department reviewed the landscaping projects that were completed and the lightning protection project that had a successful full installation. Mr. Maddox shared the plan to replace the old/dying trees and landscape off of Winter Springs Boulevard and mentioned a possible tree farm project. Mr. Maddox also shared the success of Winter Springs Annual Arbor Day Tree Giveaway which was almost triple from the previous year. Mr. Maddox also relayed to the Board the troubles he had been having with the landscape services but that they are getting resolved with the new account manager. Discussion ensued on the issues that were accruing. The Board thanked Mr. Maddox for his work. REPORTS No reports were given. PUBLIC INPUT Vice-Chairperson Paul opened "Public Input". No one spoke. Vice-Chairperson Paul closed "Public Input" Chairperson Vagnini recognized and thanked Committee Member Johnson for the work she has done on the Committee, as this was her last meeting. 6 CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-JULY 22,2020 PAGE 4OF4 ADJOURNMENT Vice-Chairperson Paul adjourned the Regular Meeting at S:36 p.m. RESPECTFULLY SUBMITTED: TRISTIN MOTTER ASSISTANTTO THE CITY CLERK NOTE: These Minutes were approved at the ,2020 Tuscawilla Lighting and Beautification District Advisory Committee, 7 TLBD Maintenance Fund Quarterly Meeting-October 21,2020 Select Expense Accounts FY2020-YTD thru 9.30.20 Account/Vendor Date Amount Description Fountains Budget $16,900.00 FLORIDA WATER FEATURES INC 12/30/2019 2,613.20 Oct fountains maint,Lamp replacemment and intalation of holiday lens,fill basin 1/31/2020 3,200.00 Aug,Sept,Nov,Dec fountain maint. 2/29/202 1,755.00 Jan fountain maint.,filters,motor jets 3/31/2020 800.00 Feb fountain maint. 4/7/2020 800.00 March fountain maint. 5/14/2020 905.00 April fountain maint/filter valve 6/15/2020 1,411.80 May fountain maint/valves&o-rings 7/22/2020 800.00 June fountain maint. 8/5/2020 800.00 July fountain maint. 9/15/2020 800.00 August fountain maint. 9/25/2020 800.00 Sept fountain maint. YTD Expense Total $14,685.00 Encumbered $0.00 End Balance $2,215.00 Grounds Budget $187,350.00 BRIGHTVIEW 10/30/2019 4,204.73 WS Blvd repair 3"main line on median 14,tree pruning and irrigation 12/06/2019 17,198.16 Oct,Nov maint.&replacement of the decoders 1/31/2020 16,820.03 Dec,Jan maint&removal ofthe dead palm 03/31/2020 7,218.90 Feb maint,irr repairs,main line break,flower replacement 04/20/2020 11,154.78 March(partial),April maint &valves replacement 04/27/2020 450.00 Repair main line break LOWE'S 04/27/2020 $28.30 Mulch 05/14/2020 12,251.39 Balance of March/May maint/Robeline 05/14/2020 504.45 April irrigation inspection 06/02/2020 504.45 May irrgation inspection 06/05/2020 $8,129.63 Repair mainline break,controllers/grading soil/fort&pest app SITEONE 06/05/2020 $677.49 Parts for Irrgation repairs 06/12/2020 $7,105.00 June maint 06/24/2020 $2,478.52 March irrgation inspection &irrigation repairs from lightning surge BRIGHTVIEW 07/21/2020 $7,105.00 July maint. 07/31/2020 $1,044.45 July irr,remove dead Pines ABUDGET TREE 07/31/2020 $8,500.00 removes trees onWSB BRIGHTVIEW 08/05/2020 $10,833.57 WSB landscape enhancement 08/11/2020 $450.00 repair main line break 08/11/2020 $7,105.00 Aug maint A BUDGETTREE 08/13/2020 $1,993.60 trimming WSB/Northern Way BRIGHTVIEW 08/19/2020 $1,328.26 Pentas&mulch 08/28/2020 $2,609.03 Aug irr inspection;Blue Creek Dr(plants) 09/11/2020 $2,075.57 Irrigation repairs 09/11/2020 $7,105.00 Sept maint. 09/18/2020 $779.72 June irr inspection,rainbirds,cap heads 09/25/2020 $1,504.45 Sept irr inspection;repair mainline break ABUDGET TREE 09/25/20201 $2,100.00 remove 21 diseased Holly trees YTD Expense Total $143,259.48 Encumberedi $0.00 End Balancel $44,090.52 Signs/Walls Budget $500.00 YTD Expense Total $0.00 Encumbered $0.00 End Balance $500.00 8 Account/Vendor Date Amount Description Contract Admin Budget $6,001.00 01/27/2020 $1,500.06 N BS 1st qtr 04/03/2020 $1,500.06 NBS 2nd qtr 06/22/2020 $1,500.06 N BS 3rdt qtr 09/21/2020 $1,500.06 NDS 4th qtr YTD Expense Total 1 $6,000.24 Encumberedl $0.00 End Balancel $0.76 Utilities Budget $61,200.00 SEMINOLE COUNTY 10/23/2019 28.60 Howell Creek/Deer Run (Irrigation) 11/18/2019 28.60 Howell Creek/Deer Run 1/9/2020 28.60 Howell Creek/Deer Run 1/27/2020 28.60 Howell Creek/Deer Run 2/24/2020 28.60 Howell Creek/Deer Run 3/23/2020 28.60 Howell Creek/Deer Run 4/14/2020 28.60 Howell Creek/Deer Run 5/22/2020 38.00 Howell Creek/Deer Run 6/9/2020 40.00 Howell Creek/Deer Run 7/27/2020 35.00 Howell Creek/Deer Run 8/24/2020 34.00 Howell Creek/Deer Run 9/10/2020 38.80 Howell Creek/Deer Run CITY OF WINTER SPRINGS 10/11/2019 797.54 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain (Irrigation) 10/31/2019 1237.41 Vistawilla/PIantorL&R T L B D,Tu sco r a/434,W S B/T u s ka,Tu s k/Trotwo od 11/13/2019 1171.38 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 11/20/2019 917.73 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 12/11/2019 916.45 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 12/23/2019 879.59 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 1/31/2020 1476.68 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 1/31/2020 922.4 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 2/29/2020 1146.72 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 2/29/2020 748.69 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 3/31/2020 1205.89 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 3/31/2020 533.19 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 4/16/2020 1025.19 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 4/22/2020 430.95 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 5/12/2020 1,361.60 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 5/20/2020 834.47 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 6/11/2020 1121.05 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 6/17/2020 872.33 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 7/16/2020 2107.88 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 7/24/2020 1345.65 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 8/13/2020 1825.33 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 8/19/2020 1193.97 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 9/8/2020 2002.22 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 9/16/2020 754.83 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood DUKEENERGY 10/25/2019 2,546.57 Low voltage entrance lighting-October 12/11/2019 2,875.04 Low voltage entrance lighting-November 12/17/2019 2,391.86 Low voltage entrance lighting-December 1/31/2020 2,604.30 Low voltage entrance lighting-January 2/29/2020 2,226.60 Low voltage entrance lighting-February 3/31/2020 2,423.59 Low voltage entrancelighting-March 4/23/2020 2,653.53 Low voltage entrance lighting-April 5/27/2020 1,778.17 Low voltage entrance lighting-May 6/23/2020 2,560.66 Low voltage entrance lighting-June 7/27/2020 2,382.51 Low voltage entrance lighting-July 8/18/2020 2,393.22 Low voltage entrance lighting-August 9/24/2020 2,488.13 Low voltage entrance lighting-September YTD Expense Total $56,539.32 Encumbered $0.00 End Balance $4,660.68 9 Account/Vendor Date Amount Description Streetlights Budget $232,143.00 DUKE ENERGY 10/25/2019 19,210.26 Streetlights-October 12/11/2019 19,210.26 Streetlights-November 12/17/2019 19,210.26 Streetlights-December 01/23/2020 $19,002.39 Streetlights-January 02/25/2020 $18,989.67 Streetlights-February 03/20/2020 $19,118.09 Streetlights-March 04/23/2020 $19,123.22 Streetlights-April 05/27/2020 $18,274.52 Streetlights-May 06/23/2020 $19,123.22 Streetlights-June 07/27/2020 $19,127.33 Streetlights-July 08/18/2020 $19,127.33 Streetlights-August 09/24/2020 $19,129.04 Streetlights-September YTD Expense Total $228,645.59 Encumbered $0.00 End Balance $3,497.41 10