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Home My WebLink About2020 07 22 Tuscawilla Lighting & Beautification District Advisory Committee Rescheduled Regular Meeting Agenda 4 TUSCAWILLA LIGHTING & 1,1c!orf�td I 959 BEAUTIFICATION DISTRICT . a r ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY,JULY 22, 2020 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a 'Public Input"form. Individuals will limit their comments to three(3)minutes, and representatives of groups or homeowners'associations shall limit their comments to five(5)minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of Minutes from the January 15, 2020 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee Minutes PUBLIC HEARINGS AGENDA REGULAR AGENDA 500. YTD Expenditure Detail and FY2020-21 Proposed Budget TLBD Expenditure Detail 6.30.20 TLBD FY2021 Proposed Budget 501. Discuss Information Regarding Landscaping Throughout The Tuscawilla Lighting And Beautification District REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a 'Public Input"form. Individuals will limit their comments to three(3)minutes, and representatives of groups or homeowners'associations shall limit their comments to five(5)minutes, unless otherwise determined by the City Commission. ADJOURNMENT 2 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority"- per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based"- per Section 286.0105 Florida Statutes. 3 DRAFT CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICTADVISORY COMMITTEE REGULAR MEETING JAN UARY 15, 2020 CALL TO ORDER Chairperson Tom Vagnini called to order the Wednesday, January 15, 2020 Regular Meeting oftheTuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present Vice-Chairperson Elaine Johnson, present Committee Member Terri Bivona, present Committee Member Ellen Paul, present Committee Member Jesse Phillips, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. REGULAR AGENDA— PART I 500. Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2020 Chairperson Tom Vagnini opened nominations for the Chairperson position for the 2020 Calendar year. "I NOMINATETOM VAGNINI." NOMINATION BYVICE-CHAIRPEPSON JOHNSON. SECONDED BY COMMITTEE MEMBER TEPPI BOVINA. NO OTHER NOMINATIONS WERE GIVEN. VOTE: COMMITTEE MEMBER PHILLIPS:AYE COMMITTEE MEMBER BIVONA:AYE VICE-CHAIRPERSON JOHNSON:AYE 4 DRAFT CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-JANUARY IS,2020 PAGE 2OFS COMMITTEE MEMBER PAUL:AYE CHAIRPERSON VAGNINI:AYE TOM VAGNINI WAS ELECTED THECHAIRPERSON 501. Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2020 Chairperson Vag nini opened nom inations for the Vice-Chairperson position for the 2020 Calendar year. "I NOMINATE ELAINE JOHNSON." NOMINATION BY VICE-CHAIRPERSON JOHNSON. SECONDED BY CHAIRPERSON TOM VAGNINI. NO OTHER NOMINATIONS WERE GIVEN. VOTE: COMMITTEE MEMBER PAUL:AYE VICE-CHAIRPERSON JOHNSON: AYE COMMITTEE MEMBER PHILLIPS:AYE CHAIRPERSON VAGNINI:AYE COMMITTEE MEMBER BIVONA: AYE ELAINEJOHNSON WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Vagnini opened "Public Input" Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, FL 32708; gave com plements to Mr. Kevin Maddox, Landscape Manager, Urban Beautification 5 DRAFT CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-JANUARY IS,2020 PAGE 3OFS Division, IT & Administrative Services Department on his hard work with the Tuscawilla fountain and holiday decorations. Mr. Johnson also commended Tom Vagnini for donating lights for the monument area behind the fountain. Chairperson Vagnini closed "Public Input" CONSENTAGENDA 300. Approval of Minutes from the Wednesday, October 16, 2019 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting REGARDING THE WEDNESDAY,OCTOBER 16,2019TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MINUTES, "I MAKE A MOTION TO APPROVE." MOTION BY VICE-CHAIRPERSON JOHNSON. SECONDED BY COMMITTEE MEMBER PHILLIPS. DISCUSSION. VOTE: CHAIRPERSON VAGNINI:AYE COMMITTEE MEMBER PAUL:AYE COMMITTEE MEMBER BIVONA:AYE COMMITTEE MEMBER PHILLIPS:AYE VICE-CHAIRPERSON JOHNSON:AYE MOTION CARRIED. PUBLIC HEARINGSAGENDA 400. Not Used REGULAR AGENDA— PART 11 502. FY 2019-2020 YTD First Quarter Expenditure Report (12.31.19) Ms. Kelly Balagia, Director, Finance Department presented the first quarter expenditure report for the Tuscawilla Lighting and Beautification District Advisory Committee. Discussion followed. 6 DRAFT CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-JANUARY IS,2020 PAGE 4OFS 503. Grounding Proposals and Landscape Updates Mr. Kevin Maddox, Landscape Manager, Urban Beautification Division, IT & Administrative Services Department discussed the proposals and recommended Brightview's Proposal Two (2). "I MOVE THAT WE MOVE FORWARD WITH THE SECOND SCOPE OF SERVICES FROM BRIGHTVIEW." MOTION BY COMMITTEE MEMBER PHILLIPS. SECONDED BY CHAIRPERSON VAGNINI. DISCUSSION. VOTE: COMMITTEE MEMBER BIVONA:AYE COMMITTEE MEMBER PHILLIPS:AYE CHAIRPERSON VAGNINI: AYE VICE-CHAIRPERSON JOHNSON:AYE COMMITTEE MEMBER PAUL:AYE MOTION CARRIED. Continuing, Mr. Maddox brought forth a proposal drafted by Brightview regarding the replacementof lighting at the entrance ofTuscawilla and Winter Springs Boulevard.The proposal was entered into the record as "Supplemental Items." Ms. Casey Howard, Director, IT & Administrative Services explained that staff was looking for a motion to go ahead and proceed with the purchase of the commercial lighting. "I WILL MAKE THAT MOTION." MOTION BY VICE-CHAP IPEPSON JOHNSON. SECONDED BY COMMITTEE MEMBER BIVONA. DISCUSSION. VOTE: VICE-CHAIRPERSON JOHNSON:AYE CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER PAUL:AYE COMMITTEE MEMBER PHILLIPS:AYE COMMITTEE MEMBER BIVONA:AYE MOTION CARRIED. Further discussion on plant list for medians and landscaping. 7 DRAFT CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-JANUARY IS,2020 PAGE SOFS REPORTS No reports were given. PUBLIC INPUT Chairperson Vagnini opened "Public Input" No one spoke. Chairperson Vagnini closed "Public Input" ADJOURNMENT Chairperson Vagnini adjourned the Regular Meeting at 6:17 p.m. RESPECTFUL L Y SUBMI TTED: TRISTIN MOTTER ASSISTANT TO TH E CITY CLERIC NOTE: These Minutes were approved at the ,2020 Tuscawilla Lighting and Beautification District Advisory Committee. 8 • REGULAR AGENDA ITEM 500 n, j1fd TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY 1959 COMMITTEE AGENDA I JULY 22, 2020 REGULAR MEETING TITLE YTD Expenditure Detail and FY2020-21 Proposed Budget SUMMARY Urban Beautification Division is requesting that the Tuscawilla Lighting and Beautification District Advisory Committee receive and discuss budgetary information regarding Year-To-Date Expense Report for Fiscal Year 2020 and provide input regarding the Fiscal Year 2020-2021 Budget. RECOMMENDATION None 9 TLBD Maintenance Fund Quarterly Meeting-July 22,2020 Select Expense Accounts FY2020-YTD thru 6.30.20 Account/Vendor Date Amount Description Fountains Budget $16,900.00 FLORIDA WATER FEATURES INC 12/30/2019 2,613.20 Oct fountains maint,Lamp replacemment and intalation of holiday lens,fill basin 1/31/2020 3,200.00 Aug,Sept,Nov,Dec fountain maint. 2/29/202 1,755.00 Jan fountain maint.,filters,motorjets 3/31/2020 800.00 Feb fountain maint. 4/7/2020 800.00 March fountain maint. 5/14/2020 905.00April fountain maint/filter valve 6/15/2020 1,411.80 May fountain maint/valves&o-rings YTD Expense Total 1 $11,485.00 Encumberedl $3,200.00 End Balancel $2,215.00 Grounds Budget $187,350.00 BRIGHTVIEW 10/30/2019 4,204.73 WS Blvd repair 3"main line on median 14,tree pruning and irrigation 12/06/2019 17,198.16 Oct,Nov maint.&replacement of the decoders 1/31/2020 16,820.03 Dec,Jan maint&removal of the dead palm 03/31/2020 7,218.90 Feb maint,irr repairs,main line break,flower replacement 04/20/2020 11,154.78 March(partial),April maint &valves replacement 04/27/2020 450.00 Repair main line break LOWE'S 04/27/2020 $28.30 Mulch 05/14/2020 12,251.39 Balance of March/May maint/Robeline 05/14/2020 504.45 April irrigation inspection 06/02/2020 504.45 May irrgation inspection 06/05/2020 $8,129.63 Repair mainline break,controllers/grading soil/fort&pest app SITEONE 06/05/2020 $677.49 Parts for Irrgation repairs 06/12/2020 $7,105.00 June maint 06/24/2020 $2,478.52 March irrgation inspection &irrigation repairs from lightning surge YTD Expense Total I $88,725.83 Encumberedl $23,872.80 PO for Monthly Landscape contract and irrigation inspection End Balancel $74,751.37 Signs/Walls Budget $500.00 YTD Expense Total $0.00 Encumbered $0.00 End Balance $500.00 Contract Admin Budget $6,001.00 01/27/2020 $1,500.06 N BS 1st qtr 04/03/2020 $1500.06 NBS 2nd qtr 06/22/2020 $1,500.06 N BS 3rdt qtr YTD Expense Total $4,500.18 Encumbered $1,500.06 NBS Contract End Balancel $0.76 10 Account/Vendor Date Amount Description utilities Budget $61,200.00 SEMINOLE COUNTY 10/23/2019 28.60 Howell Creek/Deer Run (Irrigation) 11/18/2019 28.60 Howell Creek/Deer Run 1/9/2020 28.60 Howell Creek/Deer Run 1/27/2020 28.60 Howell Creek/Deer Run 2/24/2020 28.60 Howell Creek/Deer Run 3/23/2020 28.60 Howell Creek/Deer Run 4/14/2020 28.60 Howell Creek/Deer Run 5/22/2020 38.00 Howell Creek/Deer Run 6/9/2020 40.00 Howell Creek/Deer Run CITY OF WINTER SPRINGS 10/11/2019 797.54 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain (Irrigation) 10/31/2019 1237.41 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 11/13/2019 1171.38 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 11/20/2019 917.73 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 12/11/2019 916.45 Seneca-Shetland-Dyson-Medians 21,22,23-Fountains 12/23/2019 879.59 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 1/31/2020 1476.68 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 1/31/2020 922.4 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 2/29/2020 1146.72 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 2/29/2020 748.69 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 3/31/2020 1205.89 Seneca-Shetland-Dyson-Medians 21,22,2Z-Fountain 3/31/2020 533.19 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 4/16/2020 1025.19 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 4/22/2020 430.95 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 5/12/2020 1,361.60 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 5/20/2020 834.47 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood 6/11/2020 1121.05 Seneca-Shetland-Dyson-Medians 21,22,23-Fountain 6/17/2020 872.33 Vistawilla/Planter L&R TLBD,Tuscora/434,WSB/Tuska,Tusk/Trotwood DUKE ENERGY 10/25/2019 2,546.57 Low voltage entrance lighting-October 12/11/2019 2,875.04 Low voltage entrance lighting-November 12/17/2019 2,391.86 Low voltage entrance lighting-December 1/31/2020 2,604.30 Low voltage entrance lighting-January 2/29/2020 2,226.60 Low voltage entrance lighting-February 3/31/2020 2,423.59 Low voltage entrance lighting-March 4/23/2020 2,653.53 Low voltage entrance lighting-April 5/27/2020 1,778.17 Low voltage entrance lighting-May 6/23/2020 2560.66 Low voltage entrance lighting -June YTD Expense Total $39,937.78 Encumbered $0.00 End Balancel $21,262.22 11 Account/Vendor Date Amount Description Streetlights Budget $232,143.00 DUKEENERGY 10/25/2019 19,210.26 Streetlights-October 12/11/2019 19,210.26 Streetlights-November 12/17/2019 19210.26 Streetlights-December 01/23/2020 $19,002.39 Streetlights-January 02/25/2020 $18,989.67 Streetlights-February 03/20/2020 $19,118.09 Streetlights-March 04/23/2020 $19,123.22 Streetlights-April 05/27/2020 $18,274.52 Streetlights-May 06/23/2020 $19,123.22 Streetlights-June YTD Expense Total $171,261.89 Encumbered $0.00 End Balance $60,881.11 12 CITY OF WINTER SPRINGS Special Assessment-TLBD Maint 160 Fiscal Year 2020-2021 Budget Assess Rate/Unit- $120 Legal Maximum- $128 $120 $120 $120 $120 Original Revised Account FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Account Description Actual Actual Budget Budget Budget SOURCES 325200 Charges for Services $509,599 $509,575 $507,548 $507,548 $507,548 361100/361300 Investment $4,463 $11,531 $3,000 $3,000 $1,500 Total Revenues $514,062 $521,106 $510,548 $510,548 $509,048 381262 From TLBD II DS $1,856 $0 $0 $0 $0 Total Transfers $1,856 $0 $0 $0 $0 TOTAL SOURCES $515,918 $521,106 $510,548 $510,548 $509,048 APPLICATIONS 530340 Other Svcs $2,396 $2,531 $2,650 $2,650 $2,650 530341 Other Svcs-Contract/Admin $9,203 $5,900 $9,400 $6,0010 $6,080 540430 Utilities $52,053 $59,016 $64,200 $61,200 $59,040 540434 Streetlights $230,013 $230,598 $232,200 $232,143 $230,400 545210 R&M Infra-Fountains $14,453 $10,810 $16,900 $16,900 $18,100 545270 R&M Infra-Grounds $176,559 $163,221 $181,850 $187,850 $178,464 Total Operating $484,677 $472,076 $507,200 $506,744 $494,734 591001 To General Fund $37,444 $52,739 $52,211 $52,667 $53,717 591410 To Water Sewer Utility $25,680 $0 $0 $0 $0 Total Transfers $63,124 $52,739 $52,211 $52,667 $53,717 560640 Machinery&Equipment $0 $1,494 $0 $0 $0 Total Capital $0 $1,494 $0 $0 $0 TOTAL APPLICATIONS $547,801 $526,309 $559,411 $559,411 $548,451 CHANGE IN FUND BALANCE FUND BALANCE-October 1 $255,524 $223,641 $193,273 $218,438 $169,575 Appropriation TO(FROM)Fund Balance ($31,883) ($5,203) ($48,863) ($48,863) ($39,403) FUND BALANCE-September 30 $223,641 $218,438 $144,410 $169,575 $130,172 13 CITY OF WINTER SPRINGS Special Assessment-TLBD I Capital/DS 261 Fiscal Year 2020-2021 Budget BB&T Bank Note Final Year FY 2030 Assess Rate/Unit- $36 Legal Maximum- $43 $36 $36 $36 $36 Original Revised Account FY 17/18 FY 18/19 FY 19/20 FY 19/20 FY 20/21 Number Account Description Actual Actual Budget Budget Budget SOURCES 325100 * Capital Improvement $89,572 $93,384 $138,655 $138,655 $138,655 369900 * Misc Revenue $5,354 $4,495 $0 $0 $0 361100/361300 * Investment $45,591 $44,677 $2,000 $2,000 $450 Total Revenues $140,517 $142,556 $140,655 $140,655 $139,105 Total Transfers $0 $0 $0 $0 $0 TOTAL SOURCES $140,517 $142,556 $140,655 $140,655 $139,105 APPLICATIONS 530340 Other Svcs $653 $690 $750 $750 $750 530341 Other Svcs-Contract/Admin $3,404 $2,500 $3,620 $3,620 $3,620 Total Operating $4,057 $3,190 $4,370 $4,370 $4,370 591001 To General Fund $500 $1,656 $500 $500 $500 Total Transfers $500 $1,656 $500 $500 $500 570710 Principal $89,572 $93,384 $97,062 $97,062 $95,604 570720 Interest $44,316 $41,343 $38,260 $38,260 $35,118 Total Debt Service $133,888 $134,727 $135,322 $135,322 $130,722 560650 Construction In Progress $14,952 $33,403 $40,000 $22,600 $25,000 Total Capital $14,952 $33,403 $40,000 $22,600 $25,000 TOTAL APPLICATIONS $153,397 $172,976 $180,192 $162,792 $160,592 CHANGE IN FUND BALANCE FUND BALANCE-October 1 $124,138 $111,258 $75,308 $80,838 $58,701 Appropriation TO(FROM)Fund Balance ($12,880) ($30,420) ($39,537) ($22,137) ($21,487) FUND BALANCE-September 30 $111,258 $80,838 $35,771 $58,701 $37,214 * Due to the structure of this debt service instrument,the FY2018 and FY2019 special POTENTIAL CIP: assessment revenues are required by GASB to have the distinctive accounting Pond rejuvenation $25,000 treatment represented herein. 14