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HomeMy WebLinkAbout2021 06 29 Youth Council Regular Meeting AgendaYOUTH COUNCIL REGULAR MEETING AGENDA TUESDAY, JUNE 29, 2021 - 4:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Mid-year review of the Sunshine Law Government in the Sunshine Information INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Tuesday, April 6, 2021 Youth Council Regular Meeting Minutes Minutes PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Discussion on City Events and Youth Participation 2021 City Events and Programs Schedule 501. Discussion on Meeting Date and Time REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City 2 Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 1 Government in the Sunshine Section 286.011, F.S. Florida's Government-in-the-Sunshine Law applies when two or more members of the same elected or appointed public board or commission meet to discuss or take action on any matter which may foreseeably come before them in their official capacity. The Sunshine Law requires that: (1) meetings be open to the public; (2) notice be given; and (3) minutes be taken. APPLICATION Who else is covered? Members-elect of boards or commissions are also subject to the Sunshine Law. Private entities doing business on behalf of a public agency may also be subject to the law. Who is not covered? Staff meetings are not ordinarily subject to the Sunshine Law. What types of meetings are covered? The Sunshine Law applies to all functions of covered agencies, boards, and commissions, whether formal or informal, which relate to their affairs and duties. The Sunshine Law also applies when an individual has been delegated the authority to act on behalf of or make recommendations to a public entity. However, when an individual has only been delegated the authority to gather information, the Sunshine Law does not apply. The Sunshine Law prohibits meetings between a member of a public body and an individual who is not a member when that individual is being used as a liaison between, or to conduct a de facto meeting of, other members of the public entity. What types of meetings are not covered? The Sunshine Law does not apply to a meeting between individuals who are members of different boards unless one or more of them have been delegated the authority to act on behalf of his or her board. If an official is not a member of the board or commission and does not possess any power to vote, the official may meet privately with an individual member. There is no violation of the Sunshine Law for a board member to express views or voting intentions on upcoming issues to a reporter. Members of a public board or commission are not prohibited from meeting together socially under the Sunshine Law, as long as matters which may come before them in their official capacity are not discussed. 4 2 What forms of communication are covered? Members of a board discussing board business or holding a meeting by telephone must ensure that the requirements of the Sunshine Law have been satisfied by providing notice and access to the public. If a memorandum reflecting the views of a board member is circulated among board members with each indicating his or her approval, disapproval, or comments, there is a violation of the Sunshine Law. The use of a written report simply to inform is not a violation of the Law as long as there is no reply or interchange of information. The use of computers by members of a public board or commission to communicate among themselves is subject to the Sunshine Law. What subjects are covered? There is no exception to the Sunshine Law allowing closed-door hearings when a board or commission is acting in a "quasi-judicial" capacity. Discussions between a public board and its attorney are generally subject to the Sunshine Law. However, a public board and its attorney may meet in a closed session to discuss settlement negotiations or strategy concerning pending litigation to which the public board is a party. Numerous limiting conditions apply to such meetings, including transcription requirements, topic limitations, notice and procedural requirements, and release of the transcript upon completion of the litigation. Meetings at which personnel matters are discussed are not exempt. Negotiations by a public body for the sale or purchase of real property must be conducted in the Sunshine. The Sunshine Law is applicable to investigative inquiries of public agencies, and the fact that a meeting concerns alleged violations of law or regulations does not remove it from the scope of the Law. Sunshine Law policy on collective bargaining for public employees is divided into two parts: when the public employer is meeting with its own side, it is exempt from the Sunshine Law; when the public employer is meeting with the other side, it is required to comply with the Law. What are the requirements for voting? A board may not use secret ballots. Each members present must cast a vote either for or against each proposal, but it is not necessary to take a roll call vote to reflect each member's specific vote. The minutes must report voting results either by recording the vote of each individual member or counting the votes and reporting the totals. No member of any governmental board or commission who is present at any meeting at which a decision, ruling, or other official act is to be taken or adopted must abstain from voting. A vote must be recorded or counted for each member present, except when a member has, or appears to have, any conflict of interest. 5 3 REQUIREMENTS Where may meetings be held? Public boards or commissions are prohibited from holding their meetings at any facility which discriminates on the basis of sex, age, race, color, national origin, creed, religion, or economic status, or which operates in a manner that unreasonably restricts public access. Public agencies should take reasonable steps to ensure that meeting facilities will accommodate the anticipated turnout. Public meetings should be held within reasonable proximity to the jurisdiction of the public board or commission. Can restrictions be placed on public attendance or participation? The public may not be deprived of the right to be present and to be heard at all deliberations where decisions affecting the public are being made. However, the extent to which public participation must be allowed has not been determined. Reasonable rules and policies ensuring the orderly conduct of a public meeting and requiring orderly behavior of those in attendance may be adopted. A rule or policy prohibiting the use of non-disruptive cameras or silent tape recording devices is unreasonable and, therefore, invalid. What kind of notice must be given? A written notice containing the time, place, and general subject of the meeting should be given. Notice should be published, posted, and/or circulated in a way meant to allow members of the public who may be interested to know about the meeting. If a meeting is to be adjourned and reconvened later to complete the business from the agenda of the adjourned meeting, the second meeting must also be noticed. Must written minutes be kept of all public meetings? Yes. Minutes of a public meeting must be promptly recorded and open to public inspection. A written transcript of a meeting may be used as the minutes. 6 4 PENALTIES What are the penalties for violations of the Sunshine Law? No resolution, rule, regulation, or formal action is binding unless it is promulgated at an open meeting. Any member of a board or commission or of any state or local agency or authority who knowingly violates the Sunshine Law is guilty of a misdemeanor of the second degree. If convicted, the officer or employee may be removed from office. Any public official who violates the provisions of the Sunshine Law is guilty of a noncriminal infraction, punishable by a fine not exceeding $500. Reasonable attorney's fees and court costs will be assessed against a public agency violating the Sunshine Law. Note: The following material provides the reader with only a general idea of what Florida's Open Meetings and Public Records laws are about. It was prepared to give members of the public and government boards and commissions a passing familiarity with their requirements. The actual Open Meetings and Public Records laws are complex. Many complications, nuances, and most of the exceptions are not covered here. Also, information relating to courts, the Legislature, and law enforcement, and information concerning children and medical records, though covered in the Manual, is not included in this summary. 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES YOUTH COUNCIL REGULAR MEETING APRIL 6, 2021 CALL TO ORDER City Clerk Christian Gowan called to order the Tuesday, April 6th, 2020 Regular Meeting of the Youth Council at 5:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Council Member Weston Burr, present Council Member David Djukic, present Council Member Meghan Geist, present Council Member Madyson Herber, present Council Member Catherine Li, present Council Member Thomas Roesner, present Council Member Soleil Sanabria, present Council Member Chloe Zijl, present City Clerk Christian Gowan, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. REGULAR AGENDA - PART I 500) Orientation City Clerk Gowan reviewed the provided information, including Resolution 2020-01 establishing the Youth Council, the Sunshine Amendment, public meeting laws, and the minutes policy. 501) Election for Chairperson of the Youth Council for Calendar Year 2021 City Clerk Gowan opened nominations for the Chairperson position for the 2021 Calendar year. 8 CITY OF WINTER SPRINGS, FLORIDA MINUTES YOUTH COUNCIL REGULAR MEETING – APRIL 6, 2021 PAGE 2 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 2 O F 4 NOMINATION: COUNCIL MEMBER GEIST NOMINATED COUNCIL MEMBER ZIJL. COUNCIL MEMBER DJUKIC NOMINATED HIMSELF COUNCIL MEMBER LI NOMINATED HERSELF VOTE: COUNCIL MEMBER GEIST: CATHERINE LI COUNCIL MEMBER HERBER: CATHERINE LI COUNCIL MEMBER BURR: CHLOE ZIJL COUNCIL MEMBER ROSENER: CATHERINE LI COUNCIL MEMBER SANABRIA: CATHERINE LI COUNCIL MEMBER LI: CHLOE ZIJL COUNCIL MEMBER ZIJL: CATHERINE LI COUNCIL MEMBER DJUKIC: CHLOE ZIJL CATHERINE LI WAS ELECTED THE CHAIRPERSON 502) Election for Vice-Chairperson of the Youth Council for Calendar Year 2021 City Clerk Gowan opened nominations for the Vice-Chairperson position for the 2021 Calendar year. NOMINATIONS: CHAIRPERSON LI NOMINATED COUNCIL MEMBER ZIJL AND COUNCIL MEMBER DJUKIC. COUNCIL MEMBER GEIST NOMINATED HERSELF COUNCIL MEMBER HERBER NOMINSTED HERSELF VOTE: COUNCIL MEMBER ROSENER: MEGHAN GEIST COUNCIL MEMBER ZIJL: MEGHAN GEIST COUNCIL MEMBER GEIST: MEGHAN GEIST COUNCIL MEMBER BURR: CHLOE ZIJL COUNCIL MEMBER HERBER: CHLOE ZIJL COUNCIL MEMBER SANABRIA: MEGHAN GEIST COUNCIL MEMBER DJUKIC: MADYSON HERBER CHAIRPERSON LI: MEGHAN GEIST MEGHAN GEIST WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 9 CITY OF WINTER SPRINGS, FLORIDA MINUTES YOUTH COUNCIL REGULAR MEETING – APRIL 6, 2021 PAGE 3 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 3 OF 4 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Li opened “Public Input”. Mr. Robert Elliot, 925 Chokecherry Court encouraged everyone to be involved in the City and offered suggestions for where the Youth Council might focus their efforts. Chairperson Li closed “Public Input”. CONSENT AGENDA 300. Not Used PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA - PART II 503) Discussion on City Events and Youth Participation Ms. Ilana Berman, Marketing and Events Manager, Operations Department and Ms. Meghan McNeil, Marketing and Events Coordinator, Operations Department briefly reviewed City events and asked for suggestions on how to increase youth participation. Discussion followed on potential volunteer opportunities and the need for community service hours. Commissioner Rob Elliott spoke about his proposed Community Work Day and noted that youth participation would be greatly appreciated. 10 CITY OF WINTER SPRINGS, FLORIDA MINUTES YOUTH COUNCIL REGULAR MEETING – APRIL 6, 2021 PAGE 4 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 0 1 9 | P A G E 4 OF 4 Further discussion followed on City communications, the use of social media, and the possibility of pushing out City messages through school websites and social media accounts. 504) Establishment of Meeting Dates & Times City Clerk Gowan asked about scheduling future meetings. Discussion followed on availability, preferences on meeting frequency, and consideration of meeting times for those that may work during the summer. The Youth Council agreed that bi-monthly meetings were their preference and that a poll should be sent to members to find a date that would work best. City Clerk Gowan noted he would send a poll to Council Members prior to the next meeting, to be held in June, and use the responses to choose the specific date and time. REPORTS No reports were given. PUBLIC INPUT Chairperson Li opened “Public Input”. No one spoke. Chairperson Li closed “Public Input”. ADJOURNMENT Chairperson Li adjourned the Regular Meeting at 6:28 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the __________, 2021 Youth Council Regular Meeting. 11 REGULAR AGENDA ITEM 500 YOUTH COUNCIL AGENDA | JUNE 29, 2021 REGULAR MEETING TITLE Discussion on City Events and Youth Participation SUMMARY RECOMMENDATION Staff would like council opinion on volunteer options for any future events such as Celebration of Freedom (Winter Springs United Tent), Helping Hands Work Day, Hometown Harvest, Winter Wonderland or potential events the council may have ideas about. 12 Food Truck Grab N’ Go January 23 | 11AM - 3PM Trotwood Park Visit Trotwood Park to pick up a delicious lunch and treats to go from a variety of food trucks. Babe Ruth Opening Day February 13 | 9AM - 11AM Central Winds Park Play ball! Opening day is a cherished tradition in Winter Springs. Celebrate teamwork, dedication, & sportsmanship with Winter Springs Babe Ruth at Central Winds Park. Drive-In Movie In the Park (February) February 26 | 5PM - 9PMCentral Winds Park Enjoy a throwback night under the stars at the No-vember Drive-In Movie in the Park featuring Zoo- topia (PG)! Reserve a ticket and join us to enjoy this safe, family event. This event is social distance friendly. Attendees are required to stay in their car and enjoy the movie by tuning into the FM radio. Egg-citing Egg Hunt March 27 | 9AM - 12PM Central Winds Park Join us for a park-wide Spring egg hunt! Children ages 2 – 12 bring your own baskets and hunt for eggs at Central Winds Park! Fun and prizes for everyone! Find the special golden egg for a big surprise! Explore OutdoorsApril 17 | 12PM - 5PM Winter Springs Town Center Spring into the season at our annual Arbor Day Celebration, presented by A Budget Tree Service! This event features the City’s Tree Giveaway, a FREE kids play area, live entertainment, & great vendors! Fish Winter Springs April 24 | 8AM - 10AM Central Winds Park Enjoy a morning of fishing fun with the family! Bring your child to experience the leisure of fishing and learn how to cast, bait the hook, and the safety of the outdoors. Fish Winter Springs May 8 | 8AM - 10AM Central Winds Park Enjoy a morning of fishing fun with the family! Bring your child to experience the leisure of fishing and learn how to cast, bait the hook, and the safety of the outdoors. Food Truck Artisan Fair (May) May 20 | 5PM - 8PMTrotwood Park Join us for an evening filled with delicious food from local food trucks and music. Camp Sunshine Tuesday, June 1 - Friday, July 31 Winter Springs Civic Center Camp Sunshine is a day camp for elementary aged children. Campers will engage in activities that en- courage teamwork, creativity, and leadership skills. Celebration of FreedomJuly 4 | 5PM - 9:30PM Central Winds Park Celebrate the 4th of July with a BANG! Join your community at Central Winds Park for our annual Celebration of Freedom. The evening is filled with fun from live entertainment, a free kid’s area, & great vendors. The night will wrap up with a world class firework display, presented by Duke Energy! Food Truck Thursday (August) August 19 | 5PM - 8PMTorcaso Park Join us for an evening filled with delicious food from local food trucks and music. Food Truck Artisan Fair (September) September 23 | 5PM - 8PMTrotwood Park Join us for an evening filled with delicious food from local food trucks and music. Father Daughter Dance October 1 | 7PM - 9PMWinter Springs Senior Center Join us for our annual Father Daughter Dance! Set out for a fun-filled night of dancing & music your lit- tle girl will never forget. Enjoy a live DJ, a free photo by a professional photographer, free refreshments, & great prizes! CITY OF WINTER SPRINGS 2021 City Events & Programs 13 Winter Springs Festival of the Arts October 16-17 | 10AM - 5PM Winter Springs Town Center Winter Springs Festival of the Arts is celebrating 14 years of exceptional art, tasty food and drink, rockin’ entertainment, kids’ crafts and much more. Set on beautiful Blumberg Blvd in the Winter Springs Town Center, this is an opportunity to enjoy award-win- ning art and meet the artists, and explore unique artists at the student and senior art tents. Frights and Flix October 22 | 5PM - 9PM Torcaso Park Enjoy an evening under the stars at Frights and Flix! Enjoy tasty treats and music from a variety of food trucks and stay late to enjoy a movie in the park. Hometown Harvest November 6 | 5PM - 9PMCentral Winds Park Celebrate autumn at our 15th annual fall festival Hometown Harvest! From FREE hayrides to live musical performances, this event hosts a large col- lection of fun and activities including the Winter Springs Got Talent competition! Kids can enjoy the Hay Play area and pumpkin painting! See Winter Springs’ very own Dancers with Class and even join them for a line dance! National Night OutNovember 6 | 5PM - 9PMCentral Winds Park Come celebrate National Night Out at Hometown Harvest with WSPD! Celebrate the ability to walk freely through the streets without the fear of being victimized by crime. WSPD will have specialty vehi- cles and equipment on display and officers to meet! Veterans Day Tribute November 11 | 6PM - 7PM Veterans Memorial at Town Center Please join the Rotary Club of Winter Springs and the City of Winter Springs as we celebrate and hon- or our nation’s heroes. This event offers a time to honor our 2020 Hometown Hero and remember veterans and those who have made the ultimate sacrifice for our freedom. Winter Wonderland December 4 | 4PM - 8PM Winter Springs Town Center Tis’ the season for joy and celebration! Stop by and enjoy the festivities this holiday season at Winter Wonderland presented by AdventHealth! Experi-ence an evening with one of the longest-running traditions in our city, the 39th annual Holiday Pa- rade featuring local talent and businesses and the 16th annual Christmas tree Lighting! Enjoy local en- tertainment and a visit from Santa Claus! Winter Wonderland of Lights December 10, 11, 17, 18 | 6PM - 9PMCentral Winds Park The holiday celebration continues with one of our newest holiday traditions - the Winter Wonderland of Lights! Drive through Central Winds Park and view holiday lights for free by the City and local businesses and organizations. Santa’s City Run December 6-10 | 5PM - 8PM Santa is coming to town! Each year Santa visits Win- ter Springs for one week and is escorted each night around the city by the Winter Springs Police De- partment to spread candy and joy to the children and families who come outside to wave to him. On the big night, be sure to listen for police sirens! 14 REGULAR AGENDA ITEM 501 YOUTH COUNCIL AGENDA | JUNE 29, 2021 REGULAR MEETING TITLE Discussion on Meeting Date and Time SUMMARY RECOMMENDATION Staff request the Council to set a meeting date and time. Staff suggests either the first Tuesday or third Tuesday of March, June, September and December. 15