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Home My WebLink About2021 04 15 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting AgendaOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA THURSDAY, APRIL 15, 2021 - 5:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA- PART I 500. Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2021 501. Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2021 AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Thursday, April 4, 2019 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. Minutes PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA - PART II 2 502. Fiscal Year 2021 Financials YTD Oak Forest Maintenance Fund YTD 03.31.21 503. Landscape Discussion REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 04, 2019 CALL TO ORDER Chairperson Hogaboom called the Regular Meeting of Thursday, April 04, 2019 of the Oak Forest Wall and Beautification District Advisory Committee to order at 5:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Bill Hogaboom, present Vice-Chairperson David Mander, present Committee Member Dan Finley, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held and was followed by the Pledge of Allegiance. REGULAR AGENDA – PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2019 “I AM GOING TO NOMINATE DAVID MANDER FOR CHAIRPERSON.” NOMINATION BY CHAIRPERSON HOGABOOM. SECONDED BY COMMITTEE MEMBER FINELY. VOTE: CHAIRPERSON HOGABOOM: AYE COMMITTEE MEMBER FINELY: AYE VICE-CHAIRPERSON MANDER: AYE DAVID MANDER WAS ELECTED THE CHAIRPERSON 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – APRIL 04, 2019 PAGE 2 OF 4 501) Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2019 “I WOULD LIKE TO NOMINATE MR. HOGABOOM.” NOMINATION BY COMMITTEE MEMBER FINELY. SECONDED BY CHAIRPERSON MANDER. VOTE: COMMITTEE MEMBER FINELY: AYE COMMITTEE MEMBER HOGABOOM: AYE CHAIRPERSON MANDER: AYE BILL HOGABOOM WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Vice-Chairperson Hogaboom opened “Public Input”. No one spoke Vice-Chairperson Hogaboom closed “Public Input”. * AGENDA NOTE: ITEMS WERE DISCUSSED IN THE FOLLOWING ORDER * PUBLIC HEARINGS AGENDA 400) Not Used 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – APRIL 04, 2019 PAGE 3 OF 4 REGULAR AGENDA – PART II 502) Fiscal year 2018-2019 Budget Ms. Kelly Balagia, Budget Analyst, Finance and Administrative Services Department gave a review and briefing of the Maintenance fund and Capital fund from the 2018-2019 fiscal year. Ms. Balagia stated that, “the funds are right on target” and explained that there was funds left for additional projects. Discussion followed regarding additional Bids and Landscaping. 503) Overview Regarding Landscape and Hardscape Mr. Guy Myers, Construction Project Manager, Operations Department gave a recap of the projects done within the past year such as the wall repairs and the LED lighting repairs. Suggestions on further improving the lighting and repainting at the entrances were given from the Board. CONSENT AGENDA 300) Approval of the Tuesday, April 17th, 2018 (Rescheduled From Thursday April 5, 2018) Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes “I’ll MOVE TO ACCEPT AS WRITTEN.” MOTION BY COMMITTEE MEMBER FINELY. SECONDED BY CHAIRPERSON MANDER. DISCUSSION. VOTE: VICE-CHAIRPERSON HOGABOOM: AYE CHAIRPERSON MANDER: AYE COMMITTEE MEMBER FINELY: AYE MOTION CARRIED. 600. REPORTS No Reports were given. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – APRIL 04, 2019 PAGE 4 OF 4 PUBLIC INPUT Vice-Chairperson Hogaboom opened “Public Input”. No one spoke. Vice-Chairperson Hogaboom closed “Public Input”. ADJOURNMENT Vice-Chairperson Hogaboom adjourned the Regular Meeting at 5:52 pm RESPECTFULLY SUBMITTED: _____________________________ TRISTIN MOTTER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the _________________________, 2021 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting. 7 REGULAR AGENDA - PART II ITEM 502 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | APRIL 15, 2021 REGULAR MEETING TITLE Fiscal Year 2021 Financials YTD SUMMARY The Finance and Urban Beautification Divisions are requesting that the Oak Forest Wall and Beautification District Advisory Committee receive information regarding the fiscal year 20-21 budget and provide input regarding the fiscal year 21-22 budget. RECOMMENDATION 8 Annual Meeting - April 15, 2021 Select Expense Accounts FY2021 - YTD through 03/31/2021 Account Vendor Date Amount Description Utilities 540430 Budget $5,280.00 CITY OF WINTER SPRINGS 10/28/2020-03/18/2021 1,574.21 Irrigation DUKE ENERGY 10/16/2020-03/17/2021 598.10 Low voltage entrance lighting YTD Expense Total $2,172.31 Encumbered $0.00 End Balance $3,107.69 Grounds 545270 Budget $35,543.00 FLORIDA PAINTS 10/27/2020 422.30 paint BRIGHTVIEW 10/12/2020-03/08/2021 6,930.75 Monthly landscaping & irrigation GATEWAY GARDENS 12/16/2020 99.75 Plants LOWE'S 10/12/2020 220.10 Supplies YTD Expense Total $7,672.90 Encumbered $11,753.45 Landscape & irrigation contract and annuals End Balance $16,116.65 Grounds - Signs/Walls 545270-004 Budget $4,000.00 MCDONALD'S BRICK & BLOCK MASONRY 3/16/2021 6,900.00 Repair Oak Forest Brick Wall / Column (pending ins proceeds) YTD Expense Total $6,900.00 Encumbered $0.00 End Balance -$2,900.00 Contract Admin 530341 Budget $5,140.00 Seminole County Tax Collector 12/16/20-02/08/21 $252.36 Seminole County Tax Collector Fees NBS 01/07/2021 $1,210.51 1st Quarter Fees NBS 03/26/2021 $1,210.51 2nd Quarter Fees YTD Expense Total $2,673.38 Encumbered $2,421.02 NBS 3rd & 4th End Balance $45.60 Oak Forest Maintenance Fund 9