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HomeMy WebLinkAbout2021 04 07 Veteran and Veteran Family Advisory Committee Regular Meeting AgendaVETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, APRIL 7, 2021 - 5:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA – PART I 500. Orientation Resolution 2020-22 Establishing the Veterans Committee Ordinance 2012-08 Board-Committee Absences Florida Commission on Ethics - Guide to Sunshine Amendment.pdf Resolution 2001-14 Ex-Parte Communications Parliamentary Procedures Guide.pdf Resolution 2001-04 Minutes Policy 501. Election for Chairperson of the Veteran and Veteran Family Advisory Committee for Calendar Year 2021 502. Election for Vice-Chairperson of the Veteran and Veteran Family Advisory Committee for Calendar Year 2021 AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA PUBLIC HEARINGS AGENDA REGULAR AGENDA 503. Discussion on City Events and Veteran Participation 2021 City Events and Programs Calendar 504. Establishment of Meeting Dates & Times 2 REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 REGULAR AGENDA – PART I ITEM 500 VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE AGENDA | APRIL 7, 2021 REGULAR MEETING TITLE Orientation SUMMARY The Office of the City Clerk will review the provided information and answer Committee Member questions. This orientation will cover the Sunshine Amendment, absences, ex-parte communications, and other general information to allow Committee Members to successfully serve on this Committee. RECOMMENDATION Staff is requesting that the Committee Members review the provided information and enter into discussion with staff to address any questions 4 RESOLUTION NO. 2020-22 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE CITY OF WINTER SPRINGS VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS,the City is granted the authority,under Section 2(b),Article VIII,ofthe State Constitution,to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS,the City Commission desires to encourage and facilitate the involvement of veterans and their families in the Winter Springs community and city events and,therefore,desires to create an ad-hoc City of Winter Springs Veteran and Veteran Family Advisory Committee to obtain input in matters of special interest to veterans and to encourage meaningful veteran participation in city events;and WHEREAS,the City Commission of the City of Winter Springs fords that this Resolution is in the best interests ofthe public health,safety,and welfare of the citizens of Winter Springs. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS,SEMINOLE COUNTY,FLORIDA,AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby fully incorporated herein by this reference. Section 2. Creation of the Winter Springs Veteran and Veteran Family Advisory Committee. The City Commission hereby creates an ad-hoc Winter Springs Veteran and Veteran Family Advisory Committee to advise and make appropriate recommendations to the City Commission regarding matters affecting local veterans and their families and, specifically,ways to encourage meaningful veteran participation in city events, such as the Celebration of Freedom, Veteran's Day Tribute,Winter Wonderland,and Hometown Harvest. The Winter Springs Veteran and Veteran Family Advisory Committee shall be an advisory committee only and shall not have any final decision making authority. Section 3. Composition of the Winter Springs Veteran and Veteran Family Advisory Committee. The Winter Springs Veteran and Veteran Family Advisory Committee shall consist ofno more than seven(7)and no fewer than five(5)members,who shall be residents of the City as defined in Section 2-41 of the City Code. In addition,each member must be either(1)aveteran of the U.S. military who was discharged or released therefrom under conditions other than City of Winter Springs Resolution No.2020-22 Page 1 of 3 5 dishonorable; (2)an immediate family member of a veteran or deceased veteran; or(3)an officer or leader of a veteran organization based in Winter Springs. Section 4. Appointment and Term of Members. Appointment of members, term length, vacancies,and removal of members of the Winter Springs Veteran and Veteran Family Advisory Committee shall be governed by Section 24lof the City Code. No alternates shall be appointed. Prior to appointment, each applicant shall be required to complete an application as prescribed by the City Commission or City Manager. Upon appointment, each member of the Winter Springs Veteran and Veteran Family Advisory Committee shall serve at the pleasure of the City Commission and may be summarily removed at any time with and without cause. Each member of the Winter Springs Veteran and Veteran Family Advisory Committee shall serve without compensation. Section 5. Winter Springs Veteran and Veteran Family Advisory Committee Meetings. Meetings of the Winter Springs Veteran and Veteran Family Advisory Committee shall be duly- noticed, public meetings which shall be open to the public. The Winter Springs Veteran and Veteran Family Advisory Committee shall meet at least quarterly. Meetings shall be coordinated and scheduled through the City Manager or his or her designee so as not to conflict with other City meetings or overburden limited City resources. A portion of each meeting will be reserved for taking public input relevant to issues being considered during the meeting or matters of special interest to Winter Springs veterans. The agendas, minutes and a record of the proceedings and recommendations of the Winter Springs Veteran and Veteran Family Advisory Committee shall be kept and filed with the City Clerk in the same manner as those kept and filed for the City Commission. The first order of business for the Winter Springs Veteran and Veteran Family Advisory Committee shall be to elect a chairperson and deputy chairperson. The chairperson shall be responsible for running the meetings,which may be conducted informally. In the absence of the chairperson,the deputy chairperson shall run the meetings. A majority of the members ofthe Winter Springs Veteran and Veteran Family Advisory Committee shall constitute a quorum. The Winter Springs Veteran and Veteran Family Advisory Committee shall act by consensus to the extent possible, but if consensus cannot be reasonably reached, then the Committee may act by majority vote. However, the Winter Springs Veteran and Veteran Family Advisory Committee may reference and explain minority opinions/positions which obtained the vote of at least two(2) members of the Committee in any recommendation made to the City Commission. Section 6. Staff Resources. The Marketing and Events Manager,through the City Manager, shall serve as staff liaisons to the Winter Springs Veteran and Veteran Family Advisory Committee. The City Clerk's office shall provide administrative assistance to the Winter Springs Veteran and Veteran Family Advisory Committee and shall be responsible for noticing meetings, preparing minutes, and archiving public records. Section 7. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions adopted by the City Commission, or parts of prior resolutions in conflict herewith, are hereby repealed to the extent of the conflict. City of Winter Springs Resolution No.2020-22 Page 2 of 3 6 Section 8. Severability. If any section,subsection,sentence,clause,phrase,word,or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction,such portion shall be deemed a separate,distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 9. Effective date. This Resolution shall take effect upon adoption. DONE AND ADOPTED in regular session of the City Commission ofthe City ofWinter Springs,Florida,this &4M day of August,2020. t SIIII ss yy.. vi WEV s..•.. { 't' iATTEST:Y t CHRISTIAN GOWAN,Interim City Clerk U. Approved as to legal form and sufficiency for O ' the City inter Springs only: 4, kt1N4t ANTHONY M GARGANESE,City Attorney City of Winter Springs Resolution No.2020-22 Page 3 of 3 7 ORDINANCE NO. 2012-08 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF 'WINTER SPRINGS, FLORIDA; REVISING SECTION 2-41 OF THE CODE OF ORDINANCES RELATED TO APPOINTMENTS OF BOARDS AND COMMITTEES; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS, INCORPORATION INTO THE CODE, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City is granted the authority, under Section 2(b ), Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, Section 2-41 ofthe Winter Springs Code of Ordinances sets forth the City's uniform requirements and procedures applicable to the City's boards and committees; and WHEREAS, the City Commission desires to revise portions of section 2-41 as set forth herein to clarify the City's policy applicable to the City's boards and committees and the members thereof; and WHEREAS, the City Commission of the City of Winter Springs, Florida, hereby finds this Ordinance to be in the best interests of the public health, safety, and welfare of the citizens ofWinter Springs. NOW, THEREFORE, THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS HEREBY ORDAINS, AS FOLLOWS: Section 1. reference. Recitals. The foregoing recitals are hereby incorporated herein by this Section 2. Code Amendment. The City of Winter Springs Code, Section 2-41, is hereby amended as follows (underlined type indicates additions and strikeout type indicates deletions, while asterisks (* * *) indicate a deletion from this Ordinance of text existing in Section 2-41. It is intended that the text in Section 2-41 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from the language existing prior to adoption of this Ordinance): Sec. 2-41. Appointments of boards and committees. * * * (g) Absences. Unless otherwise provided by state or federal law, or for boards and committees that regttlarly meet on a qttatterly or more fiequent basis, any board or committee member incurring three (3) consecutive absences from any regularly scheduled meeting of the board or committee, or seven (7) absences from any meeting of the board or committee within a twelve-month period (starting with the last absence and counting backward), shall be deemed automatically removed from the respective board or committee in on which the absences have occurred. However, For boards and committees that regularly meet on a quarterly or less frequent basis, the number of absences which shall cause automatic removal City of Winter Springs Ordinance No. 2012-08 Page 1 of3 8 shall be two (2) consecutive absences from any regularly scheduled meeting of the board or committee, or two (2) absences from any meeting within a twelve month period. Any meeting which is cancelled, other than for lack of a quorum, shall not be counted for purposes of detem1ining absenteeism. Absences which occurred prior to the date of reappointment of any board or committee member shall not be counted toward automatic removal. * * * (i) Alternate members. At the discretion of the city commission, two (2) alternate members may be appointed to each City of Winter Springs board or committee commission, unless otherwise provided by law. Alternate members shall be provided with all agendas and documentation provided to regular members and shall be permitted to provide input during discussions. Alternate members shall not be permitted to vote on matters before the board or committee unless they have assumed the duties of an absent regular member. Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent ordinances and resolutions adopted by the City Commission, or parts of prior ordinances and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the Winter Springs City Code and any section or paragraph, number or letter, and any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like errors may be corrected and additions, alterations, and omissions, not affecting the construction or meaning of this ordinance and the City Code may be freely made. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or provision of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 6. Effective Date. This Ordinance shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida, and pursuant to City Charter. ADOPTED by the City Commission of the City of Winter Springs, Florida, in a special meeting assembled on the 29th day of May, 2012. City of Winter Springs Ordinance No. 2012-08 Page 2 of3 9 Approved as to legal form and sufficiency for the City of w· r Springs only: First Reading: Second Reading: Effective Date: May 14,2012 May 29,2012 May 29,2012 City of Winter Springs Ordinance No. 2012-08 Page 3 of3 10 FLORIDA COMMISSION ON ETHICS GUIDE to the SUNSHINE AMENDMENT and CODE of ETHICS for Public Officers and Employees _____________________________2021 11 State of Florida COMMISSION ON ETHICS Joanne Leznoff, Vice Chair Fernandina Beach Michelle Anchors Fort Walton Beach Antonio Carvajal Tallahassee Travis Cummings Fleming Island Don Gaetz Niceville Glenton “Glen” Gilzean, Jr. Orlando John Grant Tampa William “Willie” N. Meggs Tallahassee Jim Waldman Fort Lauderdale C. Christopher Anderson  Executive Director  P.O. Drawer 15709  Tallahassee, FL 32317‐5709  www.ethics.state.fl.us  (850) 488‐7864*    *Please direct all requests for information to this number.  12 TABLE OF CONTENTS     I. HISTORY OF FLORIDA’S ETHICS LAWS ...................................................................................... 1   II. ROLE OF THE COMMISSION ON ETHICS .................................................................................. 2   III. THE ETHICS LAWS ..................................................................................................................... 2    A. PROHIBITED ACTIONS OR CONDUCT .................................................................................. 3     1. Solicitation or Acceptance of Gifts .................................................................................. 3     2. Unauthorized Compensation .......................................................................................... 3     3. Misuse of Public Position ................................................................................................ 4     4. Abuse of Public Position .................................................................................................. 4     5. Disclosure or Use of Certain Information........................................................................ 4     6. Solicitation or Acceptance of Honoraria ......................................................................... 4    B. PROHIBITED EMPLOYMENT AND  .. BUSINESS RELATIONSHIPS.......................................... 5     1. Doing Business With One’s Agency ................................................................................. 5     2. Conflicting Employment or Contractual Relationship ..................................................... 5     3. Exemptions ...................................................................................................................... 5     4. Additional Exemption ...................................................................................................... 6     5. Lobbying State Agencies by Legislators........................................................................... 7     6. Employees Holding Office ............................................................................................... 7     7. Professional & Occupational Licensing Board Members ................................................ 7     8. Contractual Services: Prohibited Employment ............................................................... 7     9. Local Government Attorneys .......................................................................................... 7     10. Dual Public Employment ............................................................................................... 7    C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING      WITH RELATIVES .................................................................................................................. 8     1. Anti‐Nepotism Law .......................................................................................................... 8     2. Additional Restrictions .................................................................................................... 8    D. POST OFFICEHOLDING & EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS ................................ 8     1. Lobbying By Former Legislators, Statewide Elected Officers,           and Appointed State Officers ........................................................................................... 8     2. Lobbying By Former State Employees ............................................................................. 8     3. Additional Restrictions on Former State Employees ...................................................... 9     4. Lobbying By Former Local Government Officers and Employees ................................. 10    E. VOTING CONFLICTS OF INTEREST ..................................................................................... 10    13   F. DISCLOSURES .................................................................................................................... 11     1. Form 1 ‐ Limited Financial Disclosure ........................................................................... 11     2. Form 1F ‐ Final Form 1................................................................................................... 14     3. Form 2 ‐ Quarterly Client Disclosure ............................................................................. 15     4. Form 6 ‐ Full and Public Disclosure ............................................................................... 15     5. Form 6F ‐ Final Form 6................................................................................................... 16     6. Form 9 ‐ Quarterly Gift Disclosure ................................................................................ 16     7. Form 10 ‐ Annual Disclosure of Gifts from Governmental Entities and             Direct Support Organizations and Honorarium Event‐Related Expenses ..................... 16     8. Form 30 ‐ Donor’s Quarterly Gift Disclosure ................................................................. 17     9. Forms 1X and 6X – Amendments .................................................................................. 18    IV. AVAILABILITY OF FORMS ........................................................................................................ 18     V. PENALTIES .............................................................................................................................. 19    A. For Violations of the Code of Ethics .................................................................................. 19    B. For Violations by Candidates ............................................................................................. 19    C. For Violations by Former Officers and Employees ............................................................ 19    D. For Lobbyists and Others ................................................................................................... 19    E. Felony Convictions: Forfeiture of Retirement Benefits ..................................................... 20    F. Automatic Penalties for Failure to File Annual Disclosure ................................................. 20    VI. ADVISORY OPINIONS .............................................................................................................. 20    A. Who Can Request an Opinion ............................................................................................ 20    B. How to Request an Opinion ............................................................................................... 20    C. How to Obtain Published Opinions .................................................................................... 21   VII. COMPLAINTS .......................................................................................................................... 21    A. Citizen Involvement ........................................................................................................... 21    B. Referrals ............................................................................................................................. 21    C. Confidentiality .................................................................................................................... 21    D. How the Complaint Process Works ................................................................................... 22    E. Dismissal of Complaint at Any Stage of Disposition .......................................................... 23    F. Statute of Limitations ......................................................................................................... 23  VIII. EXECUTIVE BRANCH LOBBYING ............................................................................................. 23    IX. WHISTLE‐BLOWER’S ACT ....................................................................................................... 24     X.  ADDITIONAL INFORMATION ............................................................................................. 24    XI.  ONLINE TRAINING ............................................................................................................. 25      14 1    I. HISTORY OF FLORIDA’S ETHICS LAWS     Florida has been a leader among the states in establishing ethics standards for public officials and  recognizing the right of citizens to protect the public trust against abuse. Our state Constitution was  revised in 1968 to require a code of ethics, prescribed by law, for all state employees and non‐judicial  officers prohibiting conflict between public duty and private interests.     Florida’s first successful constitutional initiative resulted in the adoption of the Sunshine  Amendment in 1976, providing additional constitutional guarantees concerning ethics in government.  In the area of enforcement, the Sunshine Amendment requires that there be an independent  commission (the Commission on Ethics) to investigate complaints concerning breaches of public trust  by public officers and employees other than judges.     The Code of Ethics for Public Officers and Employees is found in Chapter 112 (Part III) of the Florida  Statutes. Foremost among the goals of the Code is to promote the public interest and maintain the  respect of the people for their government. The Code is also intended to ensure that public officials  conduct themselves independently and impartially, not using their offices for private gain other than  compensation provided by law. While seeking to protect the integrity of government, the Code also  seeks to avoid the creation of unnecessary barriers to public service.     Criminal penalties, which initially applied to violations of the Code, were eliminated in 1974 in favor  of administrative enforcement. The Legislature created the Commission on Ethics that year “to serve  as guardian of the standards of conduct” for public officials, state and local. Five of the Commission’s  nine members are appointed by the Governor, and two each are appointed by the President of the  Senate and Speaker of the House of Representatives. No more than five Commission members may be  members of the same political party, and none may be lobbyists, or hold any public employment during  their two‐year terms of office. A chair is selected from among the members to serve a one‐year term  and may not succeed himself or herself.      In 2018, Florida’s Constitutional Revision Commission proposed, and the voters adopted, changes  to Article II, Section 8. The earliest of the changes will take effect December 31, 2020, and will prohibit  officials from abusing their position to obtain a disproportionate benefit for themselves or their  spouse, child, or employer, or for a business with which the official contracts or is an officer, partner,  director, sole proprietor, or in which the official owns an interest. Other changes made to the  Constitution place restrictions on lobbying by certain officeholders and employees, and put additional  limits on lobbying by former public officers and employees. These changes will become effective  December 31, 2022.      15 2    II. ROLE OF THE COMMISSION ON ETHICS     In addition to its constitutional duties regarding the investigation of complaints, the Commission:    • Renders advisory opinions to public officials;  • Prescribes forms for public disclosure;  • Prepares mailing lists of public officials subject to financial disclosure for use by Supervisors of  Elections and the Commission in distributing forms and notifying delinquent filers;  • Makes recommendations to disciplinary officials when appropriate for violations of ethics and  disclosure laws, since it does not impose penalties;  • Administers the Executive Branch Lobbyist Registration and Reporting Law;  • Maintains financial disclosure filings of constitutional officers and state officers and employees; and,  • Administers automatic fines for public officers and employees who fail to timely file required annual  financial disclosure.    III. THE ETHICS LAWS     The ethics laws generally consist of two types of provisions, those prohibiting certain actions or  conduct and those requiring that certain disclosures be made to the public. The following descriptions  of these laws have been simplified in an effort to provide notice of their requirements. Therefore, we  suggest that you also review the wording of the actual law. Citations to the appropriate laws are in  brackets.      The laws summarized below apply generally to all public officers and employees, state and local,  including members of advisory bodies. The principal exception to this broad coverage is the exclusion  of judges, as they fall within the jurisdiction of the Judicial Qualifications Commission.     Public Service Commission (PSC) members and employees, as well as members of the PSC  Nominating Council, are subject to additional ethics standards that are enforced by the Commission  on Ethics under Chapter 350, Florida Statutes. Further, members of the governing boards of charter  schools are subject to some of the provisions of the Code of Ethics [Sec. 1002.33(26), Fla. Stat.], as are  the officers, directors, chief executive officers and some employees of business entities that serve as  the chief administrative or executive officer or employee of a political subdivision. [Sec. 112.3136, Fla.  Stat.].            16 3    A. PROHIBITED ACTIONS OR CONDUCT    1. Solicitation and Acceptance of Gifts     Public officers, employees, local government attorneys, and candidates are prohibited from  soliciting or accepting anything of value, such as a gift, loan, reward, promise of future employment,  favor, or service, that is based on an understanding that their vote, official action, or judgment would  be influenced by such gift. [Sec. 112.313(2), Fla. Stat.]     Persons required to file financial disclosure FORM 1 or FORM 6 (see Part III F of this brochure), and  state procurement employees, are prohibited from soliciting any gift from a political committee,  lobbyist who has lobbied the official or his or her agency within the past 12 months, or the partner,  firm, employer, or principal of such a lobbyist or from a vendor doing business with the official’s  agency. [Sec. 112.3148, Fla. Stat.]     Persons required to file FORM 1 or FORM 6, and state procurement employees are prohibited from  directly or indirectly accepting a gift worth more than $100 from such a lobbyist, from a partner, firm,  employer, or principal of the lobbyist, or from a political committee or vendor doing business with  their agency. [Sec.112.3148, Fla. Stat.]     However, notwithstanding Sec. 112.3148, Fla. Stat., no Executive Branch lobbyist or principal shall  make, directly or indirectly, and no Executive Branch agency official who files FORM 1 or FORM 6 shall  knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying.  [Sec.  112.3215, Fla. Stat.] Typically, this would include gifts valued at less than $100 that formerly were  permitted under Section 112.3148, Fla. Stat.  Similar rules apply to members and employees of the  Legislature. However, these laws are not administered by the Commission on Ethics. [Sec. 11.045, Fla.  Stat.]     Also, persons required to file Form 1 or Form 6, and state procurement employees and members  of their immediate families, are prohibited from accepting any gift from a political committee. [Sec.  112.31485, Fla. Stat.]    2. Unauthorized Compensation     Public officers or employees, local government attorneys, and their spouses and minor children are  prohibited from accepting any compensation, payment, or thing of value when they know, or with the  exercise of reasonable care should know, that it is given to influence a vote or other official action.  [Sec. 112.313(4), Fla. Stat.]      17 4    3. Misuse of Public Position     Public officers and employees, and local government attorneys are prohibited from corruptly using  or attempting to use their official positions or the resources thereof to obtain a special privilege or  benefit for themselves or others. [Sec. 112.313(6), Fla. Stat.]    4. Abuse of Public Position     Public officers and employees are prohibited from abusing their public positions in order to obtain  a disproportionate benefit for themselves or certain others. [Article II, Section 8(h), Florida  Constitution.]     5. Disclosure or Use of Certain Information     Public officers and employees and local government attorneys are prohibited from disclosing or  using information not available to the public and obtained by reason of their public position, for the  personal benefit of themselves or others. [Sec. 112.313(8), Fla. Stat.]    6. Solicitation or Acceptance of Honoraria     Persons required to file financial disclosure FORM 1 or FORM 6 (see Part III F of this brochure), and  state procurement employees, are prohibited from soliciting honoraria related to their public offices  or duties. [Sec. 112.3149, Fla. Stat.]     Persons required to file FORM 1 or FORM 6, and state procurement employees, are prohibited from  knowingly accepting an honorarium from a political committee, lobbyist who has lobbied the person’s  agency within the past 12 months, or the partner, firm, employer, or principal of such a lobbyist, or  from a vendor doing business with the official’s agency. However, they may accept the payment of  expenses related to an honorarium event from such individuals or entities, provided that the expenses  are disclosed. See Part III F of this brochure. [Sec. 112.3149, Fla. Stat.]     Lobbyists and their partners, firms, employers, and principals, as well as political committees and  vendors, are prohibited from giving an honorarium to persons required to file FORM 1 or FORM 6 and  to state procurement employees. Violations of this law may result in fines of up to $5,000 and  prohibitions against lobbying for up to two years. [Sec. 112.3149, Fla. Stat.]     However, notwithstanding Sec. 112.3149, Fla. Stat., no Executive Branch or legislative lobbyist or  principal shall make, directly or indirectly, and no Executive Branch agency official who files FORM 1  or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of  lobbying. [Sec. 112.3215, Fla. Stat.] This may include honorarium event related expenses that formerly  18 5    were permitted under Sec. 112.3149, Fla. Stat. Similar rules apply to members and employees of the  Legislature. However, these laws are not administered by the Commission on Ethics. [Sec. 11.045, Fla.  Stat.]    B. PROHIBITED EMPLOYMENT AND BUSINESS RELATIONSHIPS    1. Doing Business With One’s Agency      (a) A public employee acting as a purchasing agent, or public officer acting in an official capacity,  is prohibited from purchasing, renting, or leasing any realty, goods, or services for his or her agency  from a business entity in which the officer or employee or his or her spouse or child owns more than  a 5% interest. [Sec. 112.313(3), Fla. Stat.]     (b) A public officer or employee, acting in a private capacity, also is prohibited from renting,  leasing, or selling any realty, goods, or services to his or her own agency if the officer or employee is a  state officer or employee, or, if he or she is an officer or employee of a political subdivision, to that  subdivision or any of its agencies. [Sec. 112.313(3), Fla. Stat.]     2. Conflicting Employment or Contractual Relationship     (a) A public officer or employee is prohibited from holding any employment or contract with any  business entity or agency regulated by or doing business with his or her public agency. [Sec. 112.313(7),  Fla. Stat.]     (b) A public officer or employee also is prohibited from holding any employment or having a  contractual relationship which will pose a frequently recurring conflict between the official’s private  interests and public duties or which will impede the full and faithful discharge of the official’s public  duties. [Sec. 112.313(7), Fla. Stat.]      (c)  Limited exceptions to this prohibition have been created in the law for legislative bodies, certain  special tax districts, drainage districts, and persons whose professions or occupations qualify them to  hold their public positions. [Sec. 112.313(7)(a) and (b), Fla. Stat.]     3. Exemptions—Pursuant to Sec. 112.313(12), Fla. Stat., the prohibitions against doing business  with one’s agency and having conflicting employment may not apply:     (a) When the business is rotated among all qualified suppliers in a city or county.     (b) When the business is awarded by sealed, competitive bidding and neither the official nor his  or her spouse or child have attempted to persuade agency personnel to enter the contract. NOTE:  19 6    Disclosure of the interest of the official, spouse, or child and the nature of the business must be filed  prior to or at the time of submission of the bid on Commission FORM 3A with the Commission on Ethics  or Supervisor of Elections, depending on whether the official serves at the state or local level.     (c) When the purchase or sale is for legal advertising, utilities service, or for passage on a common  carrier.     (d) When an emergency purchase must be made to protect the public health, safety, or welfare.     (e) When the business entity is the only source of supply within the political subdivision and there  is full disclosure of the official’s interest to the governing body on Commission FORM 4A.     (f) When the aggregate of any such transactions does not exceed $500 in a calendar year.     (g) When the business transacted is the deposit of agency funds in a bank of which a county, city,  or district official is an officer, director, or stockholder, so long as agency records show that the  governing body has determined that the member did not favor his or her bank over other qualified  banks.     (h) When the prohibitions are waived in the case of ADVISORY BOARD MEMBERS by the appointing  person or by a two‐thirds vote of the appointing body (after disclosure on Commission FORM 4A).     (i) When the public officer or employee purchases in a private capacity goods or services, at a  price and upon terms available to similarly situated members of the general public, from a business  entity which is doing business with his or her agency.     (j) When the public officer or employee in a private capacity purchases goods or services from a  business entity which is subject to the regulation of his or her agency where the price and terms of the  transaction are available to similarly situated members of the general public and the officer or  employee makes full disclosure of the relationship to the agency head or governing body prior to the  transaction.    4. Additional Exemptions     No elected public officer is in violation of the conflicting employment prohibition when employed  by a tax exempt organization contracting with his or her agency so long as the officer is not directly or  indirectly compensated as a result of the contract, does not participate in any way in the decision to  enter into the contract, abstains from voting on any matter involving the employer, and makes certain  disclosures. [Sec. 112.313(15), Fla. Stat.]    20 7    5. Legislators Lobbying State Agencies     A member of the Legislature is prohibited from representing another person or entity for  compensation during his or her term of office before any state agency other than judicial tribunals.  [Art. II, Sec. 8(e), Fla. Const., and Sec. 112.313(9), Fla. Stat.]    6. Employees Holding Office     A public employee is prohibited from being a member of the governing body which serves as his or  her employer. [Sec. 112.313(10), Fla. Stat.]    7. Professional and Occupational Licensing Board Members     An officer, director, or administrator of a state, county, or regional professional or occupational  organization or association, while holding such position, may not serve as a member of a state  examining or licensing board for the profession or occupation. [Sec. 112.313(11), Fla. Stat.]    8. Contractual Services: Prohibited Employment     A state employee of the executive or judicial branch who participates in the decision‐making  process involving a purchase request, who influences the content of any specification or procurement  standard, or who renders advice, investigation, or auditing, regarding his or her agency’s contract for  services, is prohibited from being employed with a person holding such a contract with his or her  agency. [Sec. 112.3185(2), Fla. Stat.]     9. Local Government Attorneys     Local government attorneys, such as the city attorney or county attorney, and their law firms are  prohibited from representing private individuals and entities before the unit of local government  which they serve.  A local government attorney cannot recommend or otherwise refer to his or her  firm legal work involving the local government unit unless the attorney’s contract authorizes or  mandates the use of that firm. [Sec. 112.313(16), Fla. Stat.]    10. Dual Public Employment     Candidates and elected officers are prohibited from accepting public employment if they know or  should know it is being offered for the purpose of influence. Further, public employment may not be  accepted unless the position was already in existence or was created without the anticipation of the  official’s interest, was publicly advertised, and the officer had to meet the same qualifications and go  through the same hiring process as other applicants.  For elected public officers already holding public  21 8    employment, no promotion given for the purpose of influence may be accepted, nor may promotions  that are inconsistent with those given other similarly situated employees. [Sec. 112.3125, Fla. Stat.]    C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING WITH RELATIVES    1. Anti‐Nepotism Law     A public official is prohibited from seeking for a relative any appointment, employment, promotion,  or advancement in the agency in which he or she is serving or over which the official exercises  jurisdiction or control. No person may be appointed, employed, promoted, or advanced in or to a  position in an agency if such action has been advocated by a related public official who is serving in or  exercising jurisdiction or control over the agency; this includes relatives of members of collegial  government bodies. NOTE: This prohibition does not apply to school districts (except as provided in  Sec. 1012.23, Fla. Stat.), community colleges and state universities, or to appointments of boards,  other than those with land‐planning or zoning responsibilities, in municipalities of fewer than 35,000  residents. Also, the approval of budgets does not constitute “jurisdiction or control” for the purposes  of this prohibition.  This provision does not apply to volunteer emergency medical, firefighting, or  police service providers. [Sec. 112.3135, Fla. Stat.]    2. Additional Restrictions     A state employee of the executive or judicial branch or the PSC is prohibited from directly or  indirectly procuring contractual services for his or her agency from a business entity of which a relative  is an officer, partner, director, or proprietor, or in which the employee, or his or her spouse, or children  own more than a 5% interest. [Sec. 112.3185(6), Fla. Stat.]    D. POST OFFICE HOLDING AND EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS    1. Lobbying by Former Legislators, Statewide Elected Officers, and Appointed State Officers     A member of the Legislature or a statewide elected or appointed state official is prohibited for two  years following vacation of office from representing another person or entity for compensation before  the government body or agency of which the individual was an officer or member. Former members  of the Legislature are also prohibited for two years from lobbying the executive branch. [Art. II, Sec.  8(e), Fla. Const. and Sec. 112.313(9), Fla. Stat.]    2. Lobbying by Former State Employees     Certain employees of the executive and legislative branches of state government are prohibited  from personally representing another person or entity for compensation before the   22 9    agency with which they were employed for a period of two years after leaving their positions, unless  employed by another agency of state government. [Sec. 112.313(9), Fla. Stat.] These employees include  the following:     (a) Executive and legislative branch employees serving in the Senior Management Service and Selected  Exempt Service, as well as any person employed by the Department of the Lottery having authority over  policy or procurement.      (b) Persons serving in the following position classifications: the Auditor General; the director of the  Office of Program Policy Analysis and Government Accountability (OPPAGA); the Sergeant at Arms and  Secretary of the Senate; the Sergeant at Arms and Clerk of the House of Representatives; the executive  director and deputy executive director of the Commission on Ethics; an executive director, staff  director, or deputy staff director of each joint committee, standing committee, or select committee of  the Legislature; an executive director, staff director, executive assistant, legislative analyst, or attorney  serving in the Office of the President of the Senate, the Office of the Speaker of the House of  Representatives, the Senate Majority Party Office, the Senate Minority Party Office, the House Majority  Party Office, or the House Minority Party Office; the Chancellor and Vice‐Chancellors of the State  University System; the general counsel to the Board of Regents; the president, vice presidents, and  deans of each state university; any person hired on a contractual basis and having the power normally  conferred upon such persons, by whatever title; and any person having the power normally conferred  upon the above positions.      This prohibition does not apply to a person who was employed by the Legislature or other agency  prior to July 1, 1989; who was a defined employee of the State University System or the Public Service  Commission who held such employment on December 31, 1994; or who reached normal retirement  age and retired by July 1, 1991.  It does apply to OPS employees.     PENALTIES:  Persons found in violation of this section are subject to the penalties contained in the  Code (see PENALTIES, Part V) as well as a civil penalty in an amount equal to the compensation which  the person received for the prohibited conduct. [Sec. 112.313(9)(a)5, Fla. Stat.]    3. Additional Restrictions on Former State Employees     A former executive or judicial branch employee or PSC employee is prohibited from having  employment or a contractual relationship, at any time after retirement or termination of employment,  with any business entity (other than a public agency) in connection with a contract in which the  employee participated personally and substantially by recommendation or decision while a public  employee. [Sec. 112.3185(3), Fla. Stat.]    23 10     A former executive or judicial branch employee or PSC employee who has retired or terminated  employment is prohibited from having any employment or contractual relationship for two years with  any business entity (other than a public agency) in connection with a contract for services which was  within his or her responsibility while serving as a state employee. [Sec.112.3185(4), Fla. Stat.]     Unless waived by the agency head, a former executive or judicial branch employee or PSC employee  may not be paid more for contractual services provided by him or her to the former agency during the  first year after leaving the agency than his or her annual salary before leaving. [Sec. 112.3185(5), Fla.  Stat.]     These prohibitions do not apply to PSC employees who were so employed on or before Dec. 31,  1994.     4. Lobbying by Former Local Government Officers and Employees     A person elected to county, municipal, school district, or special district office is prohibited from  representing another person or entity for compensation before the government body or agency of  which he or she was an officer for two years after leaving office. Appointed officers and employees of  counties, municipalities, school districts, and special districts may be subject to a similar restriction by  local ordinance or resolution. [Sec. 112.313(13) and (14), Fla. Stat.]    E. VOTING CONFLICTS OF INTEREST      State public officers are prohibited from voting in an official capacity on any measure which they know  would inure to their own special private gain or loss. A state public officer who abstains, or who votes on a  measure which the officer knows would inure to the special private gain or loss of any principal by whom he  or she is retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or  she is retained, of a relative, or of a business associate, must make every reasonable effort to file a  memorandum of voting conflict with the recording secretary in advance of the vote. If that is not possible,  it must be filed within 15 days after the vote occurs.  The memorandum must disclose the nature of the  officer’s interest in the matter.     No county, municipal, or other local public officer shall vote in an official capacity upon any measure  which would inure to his or her special private gain or loss, or which the officer knows would inure to the  special private gain or loss of any principal by whom he or she is retained, of the parent organization or  subsidiary or sibling of a corporate principal by which he or she is retained, of a relative, or of a business  associate. The officer must publicly announce the nature of his or her interest before the vote and must file  a memorandum of voting conflict on Commission Form 8B with the meeting’s recording officer within 15  days after the vote occurs disclosing the nature of his or her interest in the matter. However, members of  24 11    community redevelopment agencies and district officers elected on a one‐acre, one‐vote basis are not  required to abstain when voting in that capacity.     No appointed state or local officer shall participate in any matter which would inure to the officer’s  special private gain or loss, the special private gain or loss of any principal by whom he or she is  retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or she  is retained, of a relative, or of a business associate, without first disclosing the nature of his or her  interest in the matter. The memorandum of voting conflict (Commission Form 8A or 8B) must be filed  with the meeting’s recording officer, be provided to the other members of the agency, and be read  publicly at the next meeting.     If the conflict is unknown or not disclosed prior to the meeting, the appointed official must orally  disclose the conflict at the meeting when the conflict becomes known. Also, a written memorandum  of voting conflict must be filed with the meeting’s recording officer within 15 days of the disclosure  being made and must be provided to the other members of the agency, with the disclosure being read  publicly at the next scheduled meeting. [Sec. 112.3143, Fla. Stat.]    F. DISCLOSURES     Conflicts of interest may occur when public officials are in a position to make decisions that affect  their personal financial interests. This is why public officers and employees, as well as candidates who  run for public office, are required to publicly disclose their financial interests. The disclosure process  serves to remind officials of their obligation to put the public interest above personal considerations.  It also helps citizens to monitor the considerations of those who spend their tax dollars and participate  in public policy decisions or administration.     All public officials and candidates do not file the same degree of disclosure; nor do they all file at  the same time or place. Thus, care must be taken to determine which disclosure forms a particular  official or candidate is required to file.     The following forms are described below to set forth the requirements of the various disclosures  and the steps for correctly providing the information in a timely manner.    1. FORM 1 ‐ Limited Financial Disclosure    Who Must File:     Persons required to file FORM 1 include all state officers, local officers, candidates for local elective  office, and specified state employees as defined below (other than those officers who are required by  law to file FORM 6).  25 12     STATE OFFICERS include:    1) Elected public officials not serving in a political subdivision of the state and any person appointed  to fill a vacancy in such office, unless required to file full disclosure on Form 6.    2) Appointed members of each board, commission, authority, or council having statewide jurisdiction,  excluding members of solely advisory bodies; but including judicial nominating commission members;  directors of Enterprise Florida, Scripps Florida Funding Corporation, and CareerSource Florida, and  members of the Council on the Social Status of Black Men and Boys; the Executive Director, governors,  and senior managers of Citizens Property Insurance Corporation; governors and senior managers of   Florida Workers’ Compensation Joint Underwriting Association, board members of the Northeast  Florida Regional Transportation Commission, and members of the board of Triumph Gulf Coast, Inc.;  members of the board of Florida is for Veterans, Inc.; and members of the Technology Advisory Council  within the Agency for State Technology.      3) The Commissioner of Education, members of the State Board of Education, the Board of Governors,  local boards of trustees and presidents of state universities, and members of the Florida Prepaid College  Board.     LOCAL OFFICERS include:    1) Persons elected to office in any political subdivision (such as municipalities, counties, and special  districts) and any person appointed to fill a vacancy in such office, unless required to file full disclosure  on Form 6.    2) Appointed members of the following boards, councils, commissions, authorities, or other bodies of  any county, municipality, school district, independent special district, or other political subdivision: the  governing body of the subdivision; a community college or junior college district board of trustees; a  board having the power to enforce local code provisions; a planning or zoning board, board of  adjustments or appeals, community redevelopment agency board, or other board having the power to  recommend, create, or modify land planning or zoning within the political subdivision, except for citizen  advisory committees, technical coordinating committees, and similar groups who only have the power to  make recommendations to planning or zoning boards, except for representatives of a military installation  acting on behalf of all military installations within that jurisdiction; a pension board or retirement board  empowered to invest pension or retirement funds or to determine entitlement to or amount of a pension  or other retirement benefit.    3) Any other appointed member of a local government board who is required to file a statement of  financial interests by the appointing authority or the enabling legislation, ordinance, or resolution creating  the board.  26 13    4) Persons holding any of these positions in local government: mayor; county or city manager; chief  administrative employee or finance director of a county, municipality, or other political subdivision; county  or municipal attorney; chief county or municipal building inspector; county or municipal water resources  coordinator; county or municipal pollution control director; county or municipal environmental control  director; county or municipal administrator with power to grant or deny a land development permit; chief  of police; fire chief; municipal clerk; appointed district school superintendent; community college  president; district medical examiner; purchasing agent (regardless of title) having the authority to make  any purchase exceeding $35,000 for the local governmental unit.    5) Members of governing boards of charter schools operated by a city or other public entity.    6)  The officers, directors, and chief executive officer of a corporation, partnership, or other business  entity that is serving as the chief administrative or executive officer or employee of a political subdivision,  and any business entity employee who is acting as the chief administrative or executive officer or employee  of the political subdivision. [Sec. 112.3136, Fla. Stat.]     SPECIFIED STATE EMPLOYEE includes:    1) Employees in the Office of the Governor or of a Cabinet member who are exempt from the Career  Service System, excluding secretarial, clerical, and similar positions.    2) The following positions in each state department, commission, board, or council: secretary or state  surgeon general, assistant or deputy secretary, executive director, assistant or deputy executive  director, and anyone having the power normally conferred upon such persons, regardless of title.    3) The following positions in each state department or division: director, assistant or deputy director,  bureau chief, assistant bureau chief, and any person having the power normally conferred upon such  persons, regardless of title.    4) Assistant state attorneys, assistant public defenders, criminal conflict and civil regional counsel,  assistant criminal conflict and civil regional counsel, public counsel, full‐time state employees serving  as counsel or assistant counsel to a state agency, judges of compensation claims, administrative law  judges, and hearing officers.    5) The superintendent or director of a state mental health institute established for training and  research in the mental health field, or any major state institution or facility established for corrections,  training, treatment, or rehabilitation.    27 14    6) State agency business managers, finance and accounting directors, personnel officers, grant  coordinators, and purchasing agents (regardless of title) with power to make a purchase exceeding  $35,000.    7) The following positions in legislative branch agencies: each employee (other than those employed  in maintenance, clerical, secretarial, or similar positions and legislative assistants exempted by the  presiding officer of their house); and each employee of the Commission on Ethics.    What Must Be Disclosed:     FORM 1 requirements are set forth fully on the form. In general, this includes the reporting person’s  sources and types of financial interests, such as the names of employers and addresses of real property  holdings. NO DOLLAR VALUES ARE REQUIRED TO BE LISTED. In addition, the form requires the  disclosure of certain relationships with, and ownership interests in, specified types of businesses such  as banks, savings and loans, insurance companies, and utility companies.    When to File:     CANDIDATES for elected local office must file FORM 1 together with and at the same time they file  their qualifying papers.     STATE and LOCAL OFFICERS and SPECIFIED STATE EMPLOYEES are required to file disclosure by July  1 of each year. They also must file within thirty days from the date of appointment or the beginning of  employment. Those appointees requiring Senate confirmation must file prior to confirmation.    Where to File:     Each LOCAL OFFICER files FORM 1 with the Supervisor of Elections in the county in which he or she  permanently resides.     A STATE OFFICER or SPECIFIED STATE EMPLOYEE files with the Commission on Ethics. [Sec.  112.3145, Fla. Stat.]    2. FORM 1F ‐ Final Form 1 Limited Financial Disclosure     FORM 1F is the disclosure form required to be filed within 60 days after a public officer or employee  required to file FORM 1 leaves his or her public position.  The form covers the disclosure period  between January 1 and the last day of office or employment within that year.      28 15    3. FORM 2 ‐ Quarterly Client Disclosure     The state officers, local officers, and specified state employees listed above, as well as elected  constitutional officers, must file a FORM 2 if they or a partner or associate of their professional firm  represent a client for compensation before an agency at their level of government.     A FORM 2 disclosure includes the names of clients represented by the reporting person or by any  partner or associate of his or her professional firm for a fee or commission before agencies at the  reporting person’s level of government. Such representations do not include appearances in  ministerial matters, appearances before judges of compensation claims, or representations on behalf  of one’s agency in one’s official capacity. Nor does the term include the preparation and filing of forms  and applications merely for the purpose of obtaining or transferring a license, so long as the issuance  of the license does not require a variance, special consideration, or a certificate of public convenience  and necessity.    When to File:     This disclosure should be filed quarterly, by the end of the calendar quarter following the calendar  quarter during which a reportable representation was made. FORM 2 need not be filed merely to indicate  that no reportable representations occurred during the preceding quarter; it should be filed ONLY when  reportable representations were made during the quarter.  Where To File:     LOCAL OFFICERS file with the Supervisor of Elections of the county in which they permanently  reside.     STATE OFFICERS and SPECIFIED STATE EMPLOYEES file with the Commission on Ethics. [Sec.  112.3145(4), Fla. Stat.]    4. FORM 6 ‐ Full and Public Disclosure    Who Must File:     Persons required by law to file FORM 6 include all elected constitutional officers and candidates for  such office; the mayor and members of the city council and candidates for these offices in Jacksonville;  the Duval County Superintendent of Schools; judges of compensation claims (pursuant to Sec. 440.442,  Fla. Stat.); members of the Florida Housing Finance Corporation Board and members of expressway  authorities, transportation authorities (except the Jacksonville Transportation Authority), bridge  authority, or toll authorities created pursuant to Ch. 348 or 343, or 349, or other general law.    29 16    What Must be Disclosed:     FORM 6 is a detailed disclosure of assets, liabilities, and sources of income over $1,000 and their  values, as well as net worth. Officials may opt to file their most recent income tax return in lieu of listing  sources of income but still must disclose their assets, liabilities, and net worth. In addition, the form  requires the disclosure of certain relationships with, and ownership interests in, specified types of  businesses such as banks, savings and loans, insurance companies, and utility companies.    When and Where To File:     Incumbent officials must file FORM 6 annually by July 1 with the Commission on Ethics. CANDIDATES  must file with the officer before whom they qualify at the time of qualifying. [Art. II, Sec. 8(a) and (i), Fla.  Const., and Sec. 112.3144, Fla. Stat.]    5. FORM 6F ‐ Final Form 6 Full and Public Disclosure     This is the disclosure form required to be filed within 60 days after a public officer or employee  required to file FORM 6 leaves his or her public position.  The form covers the disclosure period  between January 1 and the last day of office or employment within that year.     6. FORM 9 ‐ Quarterly Gift Disclosure     Each person required to file FORM 1 or FORM 6, and each state procurement employee, must file a  FORM 9, Quarterly Gift Disclosure, with the Commission on Ethics on the last day of any calendar quarter  following the calendar quarter in which he or she received a gift worth more than $100, other than gifts  from relatives, gifts prohibited from being accepted, gifts primarily associated with his or her business or  employment, and gifts otherwise required to be disclosed. FORM 9 NEED NOT BE FILED if no such gift was  received during the calendar quarter.     Information to be disclosed includes a description of the gift and its value, the name and address of  the donor, the date of the gift, and a copy of any receipt for the gift provided by the donor. [Sec. 112.3148,  Fla. Stat.]    7. FORM 10 ‐ Annual Disclosure of Gifts from   Government Agencies and Direct‐Support Organizations  and Honorarium Event Related Expenses     State government entities, airport authorities, counties, municipalities, school boards, water  management districts, and the South Florida Regional Transportation Authority, may give a gift worth  more than $100 to a person required to file FORM 1 or FORM 6, and to state procurement employees, if  a public purpose can be shown for the gift. Also, a direct‐support organization for a governmental entity  30 17    may give such a gift to a person who is an officer or employee of that entity. These gifts are to be reported  on FORM 10, to be filed by July 1.     The governmental entity or direct‐support organization giving the gift must provide the officer or  employee with a statement about the gift no later than March 1 of the following year. The officer or  employee then must disclose this information by filing a statement by July 1 with his or her annual  financial disclosure that describes the gift and lists the donor, the date of the gift, and the value of the  total gifts provided during the calendar year. State procurement employees file their statements with  the Commission on Ethics. [Sec. 112.3148, Fla. Stat.]     In addition, a person required to file FORM 1 or FORM 6, or a state procurement employee, who  receives expenses or payment of expenses related to an honorarium event from someone who is  prohibited from giving him or her an honorarium, must disclose annually the name, address, and  affiliation of the donor, the amount of the expenses, the date of the event, a description of the  expenses paid or provided, and the total value of the expenses on FORM 10. The donor paying the  expenses must provide the officer or employee with a statement about the expenses within 60 days  of the honorarium event.      The disclosure must be filed by July 1, for expenses received during the previous calendar year,  with the officer’s or employee’s FORM 1 or FORM 6. State procurement employees file their  statements with the Commission on Ethics. [Sec. 112.3149, Fla. Stat.]     However, notwithstanding Sec. 112.3149, Fla. Stat., no executive branch or legislative lobbyist or  principal shall make, directly or indirectly, and no executive branch agency official or employee who  files FORM 1 or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the  purpose of lobbying.  This may include gifts or honorarium event related expenses that formerly were  permitted under Sections 112.3148 and 112.3149. [Sec. 112.3215, Fla. Stat.] Similar prohibitions apply  to legislative officials and employees. However, these laws are not administered by the Commission  on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts, which include anything not primarily related to  political activities authorized under ch. 106, are prohibited from political committees. [Sec. 112.31485  Fla. Stat.]    8. FORM 30 ‐ Donor’s Quarterly Gift Disclosure     As mentioned above, the following persons and entities generally are prohibited from giving a gift  worth more than $100 to a reporting individual (a person required to file FORM 1 or FORM 6) or to a state  procurement employee: a political committee; a lobbyist who lobbies the reporting individual’s or  procurement employee’s agency, and the partner, firm, employer, or principal of such a lobbyist; and  vendors. If such person or entity makes a gift worth between $25 and $100 to a reporting individual or  state procurement employee (that is not accepted in behalf of a governmental entity or charitable  31 18    organization), the gift should be reported on FORM 30. The donor also must notify the recipient at the  time the gift is made that it will be reported.      The FORM 30 should be filed by the last day of the calendar quarter following the calendar quarter in  which the gift was made. If the gift was made to an individual in the legislative branch, FORM 30 should  be filed with the Lobbyist Registrar. [See page 35 for address.] If the gift was to any other reporting  individual or state procurement employee, FORM 30 should be filed with the Commission on Ethics.     However, notwithstanding Section 112.3148, Fla. Stat., no executive branch lobbyist or principal shall  make, directly or indirectly, and no executive branch agency official or employee who files FORM 1 or  FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying.   This may include gifts that formerly were permitted under Section 112.3148.  [Sec. 112.3215, Fla. Stat.]  Similar prohibitions apply to legislative officials and employees. However, these laws are not administered  by the Commission on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts from political committees are  prohibited. [Sec. 112.31485, Fla. Stat.]    9.  FORM 1X AND FORM 6X ‐ Amendments to Form 1 and Form 6     These forms are provided for officers or employees to amend their previously filed Form 1 or Form 6.    IV.   AVAILABILITY OF FORMS     LOCAL OFFICERS and EMPLOYEES who must file FORM 1 annually will be sent the form by mail from the  Supervisor of Elections in the county in which they permanently reside not later than JUNE 1 of each year.  Newly elected and appointed officials or employees should contact the heads of their agencies for copies  of the form or download it from www.ethics.state.fl.us, as should those persons who are required to file  their final disclosure statements within 60 days of leaving office or employment.     ELECTED CONSTITUTIONAL OFFICERS, OTHER STATE OFFICERS, and SPECIFIED STATE EMPLOYEES who  must file annually FORM 1 or 6 will be sent these forms by mail from the Commission on Ethics by JUNE 1  of each year. Newly elected and appointed officers and employees should contact the heads of their  agencies or the Commission on Ethics for copies of the form or download it from www.ethics.state.fl.us, as  should those persons who are required to file their final disclosure statements within 60 days of leaving  office or employment.     Any person needing one or more of the other forms described here may also obtain them from a  Supervisor of Elections or from the Commission on Ethics, P.O. Drawer 15709, Tallahassee, Florida 32317‐ 5709.  They are also available on the Commission’s website: www.ethics.state.fl.us.    32 19    V.   PENALTIES     A. Non‐criminal Penalties for Violation of the Sunshine Amendment and the Code of Ethics     There are no criminal penalties for violation of the Sunshine Amendment and the Code of Ethics.  Penalties for violation of these laws may include: impeachment, removal from office or employment,  suspension, public censure, reprimand, demotion, reduction in salary level, forfeiture of no more than  one‐third salary per month for no more than twelve months, a civil penalty not to exceed $10,000, and  restitution of any pecuniary benefits received, and triple the value of a gift from a political committee.     B. Penalties for Candidates     CANDIDATES for public office who are found in violation of the Sunshine Amendment or the Code  of Ethics may be subject to one or more of the following penalties: disqualification from being on the  ballot, public censure, reprimand, or a civil penalty not to exceed $10,000, and triple the value of a gift  received from a political committee.     C. Penalties for Former Officers and Employees      FORMER PUBLIC OFFICERS or EMPLOYEES who are found in violation of a provision applicable to  former officers or employees or whose violation occurred prior to such officer’s or employee’s leaving  public office or employment may be subject to one or more of the following penalties: public censure  and reprimand, a civil penalty not to exceed $10,000, and restitution of any pecuniary benefits  received, and triple the value of a gift received from a political committee.     D. Penalties for Lobbyists and Others     An executive branch lobbyist who has failed to comply with the Executive Branch Lobbying Registration  law (see Part VIII) may be fined up to $5,000, reprimanded, censured, or prohibited from lobbying executive  branch agencies for up to two years. Lobbyists, their employers, principals, partners, and firms, and political  committees and committees of continuous existence who give a prohibited gift or honorarium or fail to  comply with the gift reporting requirements for gifts worth between $25 and $100, may be penalized by a  fine of not more than $5,000 and a prohibition on lobbying, or employing a lobbyist to lobby, before the  agency of the public officer or employee to whom the gift was given for up to two years. Any agent or person  acting on behalf of a political committee giving a prohibited gift is personally liable for a civil penalty of up  to triple the value of the gift.     Executive Branch lobbying firms that fail to timely file their quarterly compensation reports may be fined  $50 per day per report for each day the report is late, up to a maximum fine of $5,000 per report.  33 20     E. Felony Convictions: Forfeiture of Retirement Benefits     Public officers and employees are subject to forfeiture of all rights and benefits under the  retirement system to which they belong if convicted of certain offenses. The offenses include  embezzlement or theft of public funds; bribery; felonies specified in Chapter 838, Florida Statutes;  impeachable offenses; and felonies committed with intent to defraud the public or their public agency.  [Sec. 112.3173, Fla. Stat.]     F. Automatic Penalties for Failure to File Annual Disclosure     Public officers and employees required to file either Form 1 or Form 6 annual financial disclosure  are subject to automatic fines of $25 for each day late the form is filed after September 1, up to a  maximum penalty of $1,500. [Sec. 112.3144 and 112.3145, Fla. Stat.]    VI.  ADVISORY OPINIONS     Conflicts of interest may be avoided by greater awareness of the ethics laws on the part of public  officials and employees through advisory assistance from the Commission on Ethics.     A. Who Can Request an Opinion     Any public officer, candidate for public office, or public employee in Florida who is in doubt about  the applicability of the standards of conduct or disclosure laws to himself or herself, or anyone who  has the power to hire or terminate another public employee, may seek an advisory opinion from the  Commission about himself or herself or that employee.     B. How to Request an Opinion     Opinions may be requested by letter presenting a question based on a real situation and including  a detailed description of the situation. Opinions are issued by the Commission and are binding on the  conduct of the person who is the subject of the opinion, unless material facts were omitted or misstated  in the request for the opinion. Published opinions will not bear the name of the persons involved unless  they consent to the use of their names; however, the request and all information pertaining to it is a  public record, made available to the Commission and to members of the public in advance of the  Commission’s consideration of the question.          34 21     C. How to Obtain Published Opinions     All of the Commission’s opinions are available for viewing or download at its website:   www.ethics.state.fl.us.     VII.  COMPLAINTS     A. Citizen Involvement     The Commission on Ethics cannot conduct investigations of alleged violations of the Sunshine  Amendment or the Code of Ethics unless a person files a sworn complaint with the Commission alleging  such violation has occurred, or a referral is received, as discussed below.     If you have knowledge that a person in government has violated the standards of conduct or  disclosure laws described above, you may report these violations to the Commission by filing a sworn  complaint on the form prescribed by the Commission and available for download at  www.ethics.state.fl.us. The Commission is unable to take action based on learning of such misdeeds  through newspaper reports, telephone calls, or letters.     You can obtain a complaint form (FORM 50), by contacting the Commission office at the address  or phone number shown on the inside front cover of this booklet, or you can download it from the  Commission’s website:   www.ethics.state.fl.us.      B. Referrals     The Commission may accept referrals from: the Governor, the Florida Department of Law  Enforcement, a State Attorney, or a U.S. Attorney.  A vote of six of the Commission’s nine members is  required to proceed on such a referral.     C. Confidentiality     The complaint or referral, as well as all proceedings and records relating thereto, is confidential  until the accused requests that such records be made public or until the matter reaches a stage in the  Commission’s proceedings where it becomes public. This means that unless the Commission receives  a written waiver of confidentiality from the accused, the Commission is not free to release any  documents or to comment on a complaint or referral to members of the public or press, so long as the  complaint or referral remains in a confidential stage.    35 22    A COMPLAINT OR REFERRAL MAY NOT BE FILED WITH RESPECT TO A CANDIDATE ON THE DAY OF THE  ELECTION, OR WITHIN THE 30 CALENDAR DAYS PRECEDING THE ELECTION DATE, UNLESS IT IS BASED  ON PERSONAL INFORMATION OR INFORMATION OTHER THAN HEARSAY.      D. How the Complaint Process Works     Complaints which allege a matter within the Commission’s jurisdiction are assigned a tracking  number and Commission staff forwards a copy of the original sworn complaint to the accused within  five working days of its receipt. Any subsequent sworn amendments to the complaint also are  transmitted within five working days of their receipt.     Once a complaint is filed, it goes through three procedural stages under the Commission’s rules. The  first stage is a determination of whether the allegations of the complaint are legally sufficient: that is,  whether they indicate a possible violation of any law over which the Commission has jurisdiction. If the  complaint is found not to be legally sufficient, the Commission will order that the complaint be dismissed  without investigation, and all records relating to the complaint will become public at that time.      In cases of very minor financial disclosure violations, the official will be allowed an opportunity to  correct or amend his or her disclosure form. Otherwise, if the complaint is found to be legally sufficient,  a preliminary investigation will be undertaken by the investigative staff of the Commission. The second  stage of the Commission’s proceedings involves this preliminary investigation and a decision by the  Commission as to whether there is probable cause to believe that there has been a violation of any of  the ethics laws. If the Commission finds no probable cause to believe there has been a violation of the  ethics laws, the complaint will be dismissed and will become a matter of public record. If the Commission  finds probable cause to believe there has been a violation of the ethics laws, the complaint becomes  public and usually enters the third stage of proceedings. This stage requires the Commission to decide  whether the law was actually violated and, if so, whether a penalty should be recommended. At this  stage, the accused has the right to request a public hearing (trial) at which evidence is presented, or the  Commission may order that such a hearing be held. Public hearings usually are held in or near the area  where the alleged violation occurred.     When the Commission concludes that a violation has been committed, it issues a public report of its  findings and may recommend one or more penalties to the appropriate disciplinary body or official.     When the Commission determines that a person has filed a complaint with knowledge that the  complaint contains one or more false allegations or with reckless disregard for whether the complaint  contains false allegations, the complainant will be liable for costs plus reasonable attorney’s fees incurred  by the person complained against. The Department of Legal Affairs may bring a civil action to recover such  fees and costs, if they are not paid voluntarily within 30 days.     36 23     E. Dismissal of Complaints At Any Stage of Disposition     The Commission may, at its discretion, dismiss any complaint at any stage of disposition should it  determine that the public interest would not be served by proceeding further, in which case the  Commission will issue a public report stating with particularity its reasons for the dismissal. [Sec.  112.324(12), Fla. Stat.]      F. Statute of Limitations     All sworn complaints alleging a violation of the Sunshine Amendment or the Code of Ethics must be  filed with the Commission within five years of the alleged violation or other breach of the public trust. Time  starts to run on the day AFTER the violation or breach of public trust is committed. The statute of limitations  is tolled on the day a sworn complaint is filed with the Commission. If a complaint is filed and the statute  of limitations has run, the complaint will be dismissed. [Sec. 112.3231, Fla. Stat.]    VIII.  EXECUTIVE BRANCH LOBBYING      Any person who, for compensation and on behalf of another, lobbies an agency of the executive branch  of state government with respect to a decision in the area of policy or procurement may be required to  register as an executive branch lobbyist. Registration is required before lobbying an agency and is  renewable annually. In addition, each lobbying firm must file a compensation report with the Commission  for each calendar quarter during any portion of which one or more of the firm’s lobbyists were registered  to represent a principal.  As noted above, no executive branch lobbyist or principal can make, directly or  indirectly, and no executive branch agency official or employee who files FORM 1 or FORM 6 can knowingly  accept, directly or indirectly, any expenditure made for the purpose of lobbying. [Sec. 112.3215, Fla. Stat.]      Paying an executive branch lobbyist a contingency fee based upon the outcome of any specific  executive branch action, and receiving such a fee, is prohibited. A violation of this prohibition is a first  degree misdemeanor, and the amount received is subject to forfeiture. This does not prohibit sales people  from receiving a commission. [Sec. 112.3217, Fla. Stat.]     Executive branch departments, state universities, community colleges, and water management districts  are prohibited from using public funds to retain an executive branch (or legislative branch) lobbyist,  although these agencies may use full‐time employees as lobbyists. [Sec. 11.062, Fla. Stat.]          37 24     Online registration and filing is available at www.floridalobbyist.gov. Additional information about  the executive branch lobbyist registration system may be obtained by contacting the Lobbyist Registrar  at the following address:      Executive Branch Lobbyist Registration  Room G‐68, Claude Pepper Building  111 W. Madison Street  Tallahassee, FL 32399‐1425  Phone: 850/922‐4987    IX.  WHISTLE‐BLOWER’S ACT     In 1986, the Legislature enacted a “Whistle‐blower’s Act” to protect employees of agencies and  government contractors from adverse personnel actions in retaliation for disclosing information in a sworn  complaint alleging certain types of improper activities.  Since then, the Legislature has revised this law to  afford greater protection to these employees.      While this language is contained within the Code of Ethics, the Commission has no jurisdiction or  authority to proceed against persons who violate this Act. Therefore, a person who has disclosed  information alleging improper conduct governed by this law and who may suffer adverse consequences  as a result should contact one or more of the following:  the Office of the Chief Inspector General in the  Executive Office of the Governor; the Department of Legal Affairs; the Florida Commission on Human  Relations; or a private attorney.  [Sec. 112.3187 ‐ 112.31895, Fla. Stat.]    X.  ADDITIONAL INFORMATION     As mentioned above, we suggest that you review the language used in each law for a more detailed  understanding of Florida’s ethics laws. The “Sunshine Amendment” is Article II, Section 8, of the Florida  Constitution. The Code of Ethics for Public Officers and Employees is contained in Part III of Chapter 112,  Florida Statutes.     Additional information about the Commission’s functions and interpretations of these laws may be  found in Chapter 34 of the Florida Administrative Code, where the Commission’s rules are published, and  in The Florida Administrative Law Reports, which until 2005 published many of the Commission’s final  orders. The Commission’s rules, orders, and opinions also are available at www.ethics.state.fl.us.     If you are a public officer or employee concerned about your obligations under these laws, the staff  of the Commission will be happy to respond to oral and written inquiries by providing information  about the law, the Commission’s interpretations of the law, and the Commission’s procedures.  38 25    XI.  TRAINING     Constitutional officers, elected municipal officers, and commissioners of community  redevelopment agencies (CRAs) are required to receive a total of four hours training, per calendar  year, in the  area of ethics, public records, and open meetings. The Commission on Ethics does not  track compliance or certify providers.     Visit the training page on the Commission’s website for up‐to‐date rules, opinions, audio/video  training, and opportunities for live training conducted by Commission staff. A comprehensive online  training course addressing Florida’s Code of Ethics, as well as Sunshine Law, and Public Records Act is  available via a link on the Commission’s homepage.  39 RESOLUTION NO. 2001-14 A RESOLUTION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA; ADOPTING THE PROVISIONS OF SECTION 286.0115, FLORIDA STATUTES, THEREBY REMOVING THE PRESUMPTION OF PREJUDICE FROM EX-PARTE COMMUNICATIONS WITH THE CITY COMMISSION MEMBERS AND OTHER CITY BOARDS; ESTABLISIDNG A PROCESS TO DISCLOSE EX-PARTE COMMUNICATIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, government in Florida and the City of Winter Springs is conducted in the Sunshine pursuant to Chapter 286, Florida Statutes; and WHEREAS, the public should be able to voice its opinion to the elected Commission members; and WHEREAS, elected Commission members are presumed to perform their duties in a lawful and proper manner; and WHEREAS, quasi-judicial decision making must be based on competent substantial evidence of record; and WHEREAS, the City Commission members of the City of Winter Springs, Florida and other City Boards have been obstructed or impeded from the fair and effective discharge of their duties and responsibilities due to the expansive interpretations of Jennings v. Dade County, a decision rendered by the Third District Court of Appeals for the State of Florida; and WHEREAS, the State of Florida, pursuant to House Bill No.5, has adopted and created Section 286.0115, Florida Statutes, to provide access of the public to local public officials and provides a procedure for requiring disclosure of ex-parte communications; and WHEREAS, Section 286.0115, Florida Statutes, provides that a municipality may adopt City of Winter Springs Resolution No,200I-14 Page I of 2 40 by Resolution the authority and procedures set forth therein to remove the presumption of prejudice from the ex-parte communications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION 1. Ex-Parte Communications Permitted. Section286.0115, Florida Statutes, is hereby adopted in its entirety for the purposes of removing the presumption of prejudice from ex-parte communications with City Commission members and other City Board members of the City of Winter Springs, Florida, and for the purpose of adopting the procedures set forth in Section 286.0115, Florida Statutes. SECTION 2. Repeal of Prior Inconsistent Resolutions. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of the conflict. SECTION 3. Severability. Should any section or provision of this resolution, or any portion hereof, any paragraph, sentence, or word be declared by a Court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereto as a whole or part thereof to be declared invalid. SECTION 4. Effective Date. This Resolution shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida. RESOLVED by the City Commission of the City of Winter Springs. Florida, Jr. a regular meeting assembled on the 29th day of May 2001. City of Winter Springs Resolution No,2001-14 Page 2 of 2 41 Agenda Item Discussions Prepared by: "Renne Sloan Holtzman Sakai LLP (415) 678-3800 I www.publiclawgroup.com ~.'hi.,.....20'1 G oue 350 Sansome St.I SanFrancisco, CA 94104 Announce Agenda Item:Chair clearly states agenda item number and subject. Reports and Recommendations:Relevant speaker gives report and provides recommendations. Questions and Answers:Technical questions from members are asked and addressed . Public Comment:Chair allows public comment and input under the terms of the Board's policy for such comment. Motions and Action Items: a.Motions Introduced:Chair invites motion from body, and announces name of member introducing motion. b.Seconds: If motion is seconded, Chair announces name of seconding member. c.Motions Clarified:Seconded motion is clarified by maker of motion,Chair,or secretary/clerk. d.Amendments and Substitutions:Other members may propose amended or substitute motions. e. Discussion and Vote:Members discuss motion.Chair announces that vote will occur.Members vote on the last motion on the floor (a substitute motion)first,and if that does not pass,vote on the next-to-last motion,and so on. f.Ayes and Nays:Chair takes vote by asking for "ayes,""nays,"or "abstentions."Unless super majority required,simple majority determines whether motion passes. g.Results and Actions:Chair announces result of vote and action the body has taken .Names of dissenters should be announced as well.Example:"The motion passes by a vote of3-2,with Smith andJones dissenting.We have passed the motion requiring 10 days'notice for all future meetings of this governing body." Repeat:Begin process again with next agenda item. 2. 1. 3. 5. 4. 6. Motions 101 •Motion to adjourn •Motion to recess •Motion to fix the time to adjourn •Motion to table •Basic motion on agenda item •Motion to amend •Substitute motion •Motion to limit debate •Motion to close nominations •Motion to object to the consideration of a question •Motion to suspend the rules Sim l2le Parliamentar ~Procedures Cheat Sheet (Adapted from Rosenberq's Rules of Order:Simple Parliamentary Procedures for the 21st Century) Meeting Basics -- U) u c: - 0U).- ta""""to 0s tlt)U)c:c:.-0...,.-OJ..., OJ 0 ~~ >U) """"c:'-.-0OJ'-C.0 .~J .......0l/)~~ ©2011 League ofCalifornia Cities All rights reserved Linkto purchase ILG'sRules ofOrder 42 RESOLUTION 2001-04 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA FORMULATING A POLICY TO ENSURE THAT ALL MEETING MINUTES OF THE CITY COMMISSION INCLUDING ALL ADVISORY BOARDS AND COMMITTEES ARE CONSISTENT IN THE SAME STYLE AND FORMAT, AND FOLLOW THE SAME GENERAL GUIDELINES AS LISTED BELOW; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Winter Springs, Florida, has found it necessary to periodically review its practices to provide guidelines for the most expedient and efficient business practices in the City; and believes that all meetings held by the City Commission and their Advisory Boards and Committees should be consistent; and WHEREAS, the City Commission of the City of Winter Springs, Florida has and will continue to comply with Florida Statutes 286.011 (2) which states that "The minutes of any such board or commission of any such state agency or authority shall be promptly recorded;" and will be retained in accordance with the State of Florida Records Management designated time limitations. WHEREAS, all public meetings of the City Commission, and all of their Advisory Boards and Committees are recorded using audio tapes, which will serve as the recordation of a meeting, and will be retained in accordance with the State of Florida Records Management designated time limits. From these audio tapes, official minutes will be promptly completed, thus serving as the official record, for all of time. The official and approved minutes will as always, be retained in accordance with the State of Florida Records Management designated time limitations, WHEREAS, the City Commission of the City of Winter Springs, Florida agrees with a statement from the 9th Edition of Roberts Rules of Order (Newly Revised), Edited by Henry M. Robert III and William 1. Evans which states that "In an ordinary society, unless the minutes are to be published, they should contain mainly a record of what was done at the meeting, not what was said by the members," The City Commission at their December 9, 1999 Regular Meeting, adopted Resolution Number 908 which established "certain policies and procedures for the conduct of any Commission Meetings." Item Number 3. of Resolution Number 908 notes that "Robert's Rules of Order shall be the 'underlying foundation' for the conduct of Commission Meeting," FURTHERMORE, the City Commission of the City of Winter Springs, Florida agrees that as the written minutes are intended to be just a summary of the actions that were taken, all minutes of the City Commission, and all of their Advisory Boards and Committees will be of the same style and format, with a foundation ofbrevity. 43 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, AS FOLLOWS: Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Meetings. All public meetings shall be recorded in full. Except as printed herein. All minutes shall be produced and maintained in accordance with the 9th Edition of Roberts Rules of Order, maintaining a record of what is done, rather than what is said, Motions. All motions will be transcribed in full, along with who made the motion, and any corresponding vote(s), Body. No comments, discussion, or statements that are stated or written "for the record," either by a member of the Commission, (any Advisory Board and/or Committee), the City Manager, the City Attorney, City Staff, or any member of the audience will be transcribed verbatim, unless the voting members unanimously agree to this, complete with a Motion and a documented vote confirming this, Severability. If any section, subsection, sentence, clause, phrase, word or provision of this Resolution is for any reason held invalid or unconstitutional by any Court of competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Resolution, Effective Date, This Resolution shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida, ADOPTED by the City Commission ofth.eCi,ty of Winter Springs, Florida, ill a regi..llar meeting assembled on the 26th day of March, 2001. Paul P. Partyka, Mayor Anthony A. Garganese, City Attorney 44 Food Truck Grab N’ Go January 23 | 11AM - 3PM Trotwood Park Visit Trotwood Park to pick up a delicious lunch and treats to go from a variety of food trucks. Babe Ruth Opening Day February 13 | 9AM - 11AM Central Winds Park Play ball! Opening day is a cherished tradition in Winter Springs. Celebrate teamwork, dedication, & sportsmanship with Winter Springs Babe Ruth at Central Winds Park. Drive-In Movie In the Park (February) February 26 | 5PM - 9PMCentral Winds Park Enjoy a throwback night under the stars at the No-vember Drive-In Movie in the Park featuring Zoo- topia (PG)! Reserve a ticket and join us to enjoy this safe, family event. This event is social distance friendly. Attendees are required to stay in their car and enjoy the movie by tuning into the FM radio. Egg-citing Egg Hunt March 27 | 9AM - 12PM Central Winds Park Join us for a park-wide Spring egg hunt! Children ages 2 – 12 bring your own baskets and hunt for eggs at Central Winds Park! Fun and prizes for everyone! Find the special golden egg for a big surprise! Explore OutdoorsApril 17 | 12PM - 5PM Winter Springs Town Center Spring into the season at our annual Arbor Day Celebration, presented by A Budget Tree Service! This event features the City’s Tree Giveaway, a FREE kids play area, live entertainment, & great vendors! Fish Winter Springs April 24 | 8AM - 10AM Central Winds Park Enjoy a morning of fishing fun with the family! Bring your child to experience the leisure of fishing and learn how to cast, bait the hook, and the safety of the outdoors. Fish Winter Springs May 8 | 8AM - 10AM Central Winds Park Enjoy a morning of fishing fun with the family! Bring your child to experience the leisure of fishing and learn how to cast, bait the hook, and the safety of the outdoors. Food Truck Thursday (May) May 20 | 5PM - 8PMTrotwood Park Join us for an evening filled with delicious food from local food trucks and music. Camp Sunshine Tuesday, June 1 - Friday, July 31 Winter Springs Civic Center Camp Sunshine is a day camp for elementary aged children. Campers will engage in activities that en- courage teamwork, creativity, and leadership skills. Father Daughter DanceJune 18 | 7PM - 9PM Winter Springs Senior Center Join us for our annual Father Daughter Dance! Set out for a fun-filled night of dancing & music your lit- tle girl will never forget. Enjoy a live DJ, a free photo by a professional photographer, free refreshments, & great prizes! Celebration of Freedom July 4 | 5PM - 9:30PM Central Winds Park Celebrate the 4th of July with a BANG! Join your community at Central Winds Park for our annual Celebration of Freedom. The evening is filled with fun from live entertainment, a free kid’s area, & great vendors. The night will wrap up with a world class firework display, presented by Duke Energy! Food Truck Thursday (August) August 19 | 5PM - 8PM Torcaso Park Join us for an evening filled with delicious food from local food trucks and music. Food Truck Thursday (September) September 23 | 5PM - 8PM Trotwood Park Join us for an evening filled with delicious food from local food trucks and music. CITY OF WINTER SPRINGS 2021 City Events & Programs 45 Winter Springs Festival of the Arts October 16-17 | 10AM - 5PM Winter Springs Town Center Winter Springs Festival of the Arts is celebrating 14 years of exceptional art, tasty food and drink, rockin’ entertainment, kids’ crafts and much more. Set on beautiful Blumberg Blvd in the Winter Springs Town Center, this is an opportunity to enjoy award-win- ning art and meet the artists, and explore unique artists at the student and senior art tents. Frights and Flix October 22 | 5PM - 9PM Torcaso Park Enjoy an evening under the stars at Frights and Flix! Enjoy tasty treats and music from a variety of food trucks and stay late to enjoy a movie in the park. Hometown Harvest November 6 | 5PM - 9PMCentral Winds Park Celebrate autumn at our 15th annual fall festival Hometown Harvest! From FREE hayrides to live musical performances, this event hosts a large col- lection of fun and activities including the Winter Springs Got Talent competition! Kids can enjoy the Hay Play area and pumpkin painting! See Winter Springs’ very own Dancers with Class and even join them for a line dance! National Night OutNovember 6 | 5PM - 9PMCentral Winds Park Come celebrate National Night Out at Hometown Harvest with WSPD! Celebrate the ability to walk freely through the streets without the fear of being victimized by crime. WSPD will have specialty vehi- cles and equipment on display and officers to meet! Veterans Day Tribute November 11 | 6PM - 7PM Veterans Memorial at Town Center Please join the Rotary Club of Winter Springs and the City of Winter Springs as we celebrate and hon- or our nation’s heroes. This event offers a time to honor our 2020 Hometown Hero and remember veterans and those who have made the ultimate sacrifice for our freedom. Winter Wonderland December 4 | 4PM - 8PM Winter Springs Town Center Tis’ the season for joy and celebration! Stop by and enjoy the festivities this holiday season at Winter Wonderland presented by AdventHealth! Experi-ence an evening with one of the longest-running traditions in our city, the 39th annual Holiday Pa- rade featuring local talent and businesses and the 16th annual Christmas tree Lighting! Enjoy local en- tertainment and a visit from Santa Claus! Winter Wonderland of Lights December 10, 11, 17, 18 | 6PM - 9PMCentral Winds Park The holiday celebration continues with one of our newest holiday traditions - the Winter Wonderland of Lights! Drive through Central Winds Park and view holiday lights for free by the City and local businesses and organizations. Santa’s City Run December 6-10 | 5PM - 8PM Santa is coming to town! Each year Santa visits Win- ter Springs for one week and is escorted each night around the city by the Winter Springs Police De- partment to spread candy and joy to the children and families who come outside to wave to him. On the big night, be sure to listen for police sirens! 46