Loading...
HomeMy WebLinkAboutEric Beltran, LLC Janitorial Services Contract - 2021 03 01 CITY OF WINTER SPRINGS JANITORIAL SERVICES CONTRACT THIS JANITORIAL SERVICES AGREEMENT ("Contract") is made this day of MaXil, 2021 ("Effective Date"), by and between the CITY OF WINTER SPRINGS, FLORIDA, a Florida municipal corporation, whose address is 1126 East State Road 434, Winter Springs, Florida 32708 ("City"),and ERIC BELTRAN, LLC, a Florida Limited Liability Company, whose principal address is 1276 Rising Sun Blvd., Winter Springs, FL 32708 ("Contractor"). WHEREAS, the City and Contractor desire to enter into this Contract for the purpose of securing Contractor's janitorial services for the City Hall building located at 1126 East State Road 434, the Public Works Operations Building located at 150 Hartman Lane, the Public Works Administration Building located at 400 Old Sanford Oviedo Road, and the Police Station located at 300 North Moss Road, all within Winter Springs, Florida; and WHEREAS, the City and Contractor desire to set forth their mutual understanding of the terms and conditions of their agreement as set forth herein; and IN CONSIDERATION of the mutual promises and understanding contained in this contract, the City and Contractor hereby agree as follows: 1. DESCRIPTION OF SERVICES TO BE PROVIDED: In consideration of the compensation received under this contract, the Contractor will provide the janitorial services for the City Hall building (1126 East State Road 434), the Public Works Operations Building(150 Hartman Lane), the Public Works Administration Building (400 Old Sanford Oviedo Road), and the Police Station Building (300 North Moss Road) described in the "Janitorial Duties Specifications" attached hereto as Exhibit "A" and incorporated herein by this reference. 2. PERIOD OF PERFORMANCE: a. The period of performance under this Contract shall be from March 1, 2021 through February 28, 2022, unless sooner terminated or extended as provided herein. b. The City reserves the right to extend this contract for three additional one (1) year terms or portions thereof. Such contract extensions shall be subject to mutual agreement as to the terms and any price adjustments, which shall be memorialized in writing and executed by both parties hereto. The Contractor shall respond in writing within fifteen (15) calendar days following receipt of the City's request for extension. Page 1 of 16 City of Winter Springs Janitorial Services Agreement—Beltran LLC 3, COMPENSATION: a. Amount: In exchange for the services provided pursuant to Section 1 of this contract, the City shall pay the Contractor as follows: i. Seventy-Five and 00/100 Dollars ($75.00) per cleaning of the City Hall Building; and ii. Fifty and 001100 Dollars ($50.00) per cleaning of the Public Works Operations Building; and iii. Fifty-Five and 00/100 Dollars ($55.00)per cleaning of the Public Works Administration Building; and iv. Fifty-Five and 001100 Dollars($55.00)per cleaning of the Police Station. This will be the total compensation paid to the Contractor except for payments, if any,made under subparagraphs 3.b. and c. below. b. Additional Services: The City may request the Contractor to provide additional services pursuant to the Response Form, as supplemented, submitted by the Contractor. c. Additions or Deletions: The City may, by written change notice, add or delete facilities, areas, or service requirements of this contract. Such changes shall be negotiated on the basis of a prorated price consistent with the original price contained in the Contractor's Response Form, as supplemented. 4. PAYMENTS: Payment shall be made upon receipt of monthly invoices submitted by the Contractor. Full payment to the Contractor will be made only after work is satisfactorily performed. Payments will be considered timely if made by the City within 30 days of receipt of each such invoice. 5. RIGHTS AND OBLIGATIONS: All rights and obligations of the parties to this contract will be subject to and governed by the terms of this contract and Exhibit A— Janitorial Duties Specifications as referenced and hereby incorporated into this contract. In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) terms of this contract; and(b) Exhibit A—Janitorial Duties Specifications. 6. SUPERVISION/EMPLOYEES: a. The Contractor will perform all work under this contract with his/her own employees and will assign a supervisor who will oversee the work performed Page 2 of 16 City of Winter Springs Janitorial Services Agreement—Beltran LLC under this contract and will have authority to represent the Contractor in dealing with the Contract Manager or his/her designee. The name, address and telephone number of the supervisor will be furnished to the City. b. All employees working on site at the City's property will be required to have had and passed background checks prior to working on this site. A copy will be provided to the City only if it includes a listing of a Felony conviction and the Contractor would like to employ the individual on this site. The City reserves the right to request copies of any and all background checks on employees or subcontractors. c. All Subcontractors employed by the Contractor for work at this site must be approved by the City and are subject to background verification. d. The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephone or office equipment. e. The Contractor is responsible for the security of the facility during the performance of these services and shall ensure that all facility exterior doors remain locked during his or her work hours and upon Contractor's departure from facility. f. The Contractor will ensure that industry accepted safe practices are followed in performance of the work, including but not limited to, placing appropriate signage warning of wet or newly waxed floors. After each period of cleaning and other services, the areas shall be inspected for fire hazards, unnecessary lights shall be turned off,and outside doors and windows closed and locked. g. The Contractor hereby accepts responsibility for all key cards or keys issued to the Contractor. The Contractor also agrees that no duplicate key cards or keys will be made and the Contractor will be responsible for the return of any key cards or keys that may have been provided to the Contractor's employees who terminate employment with his firm. h. The Contractor shall prohibit all unauthorized personnel on campus. i. By mutual agreement between the City and the Contractor, appropriate action will be taken concerning employees that disregard the contents of the foregoing subparagraphs, who are incompetent, careless and/or insubordinate and do not exhibit proper dress and decorum expected in city owned facilities. 7. HOURS OF WORK: Janitorial services, except outside work and work done on Saturdays, Sundays and Holidays, shall be performed to completion between the hours of 4 p.m. and 8 a.m. unless otherwise specified herein or agreed upon. If services are scheduled for city holidays, they will be performed the following night. Upon request, a responsible representative of the Contractor shall be available during Page 3of16 City of Winter Springs Janitorial Services Agreement—Beltran LLC office hours for joint inspection of the premises, consultation and/or receipt of instructions. 8. EQUIPMENT AND SUPPLIES: a. Unless otherwise specified herein, the City shall provide supplies, including but not limited to, toilet tissue, paper towels, toilet seat covers, and plastic trash bags. The Contractor shall make arrangements to secure the supplies furnished by the City. No supplies furnished by the City will be removed from the premises. The City will provide a janitorial closet for use by the Contractor. b. The Contractor shall supply all necessary tools, equipment, waxes, strippers, cleaners, brooms, mops, buckets, buffers and all other tools and supplies not stated herein as being supplied by the City. Materials shall be first quality, shall give good service and shall give results satisfactory to the City. 9. INSURANCE: Upon the effective date of this Agreement, Contractor shall be required to provide proof of insurance as follows: a. Worker's Compensation coverage in the minimum amount required by law (if required). b. General Liability coverage due to bodily injury or death of any person or property damage arising out of this Contract or any Services provided hereunder. The insurance shall have minimum limits of coverage of $1,000,000.00 per occurrence. The insurance required by this section shall include the liability and coverage provided herein, or as required by law, whichever requirements afford greater coverage. All of the policies of insurance so required to be purchased and maintained for the certificates (or other evidence thereof) shall contain a provision or endorsement that the coverage afforded will not be canceled, materially changed or renewal refused until at least thirty (3 0) days' prior written notice has been given to the City and the Contractor by certified mail, return receipt requested. All such insurance shall remain in effect until final payment. Unless agreed to by the City to the contrary, the City shall be named on the foregoing insurance policies as "additional insured." The Contractor shall cause its insurance carriers to furnish insurance certificates specifying the types and amounts of coverage in effect pursuant hereto, the expiration dates of such policies, and a statement that no insurance under such policies will be canceled without thirty (30) days' prior written notice to the City in compliance with other provisions of this Agreement. For all Services performed pursuant to this Agreement, the Contractor shall continuously maintain such insurance in the amounts, type, and quality as specified herein. In the event Contractor fails to maintain said insurance, City, at its option, may elect to terminate this Agreement by written notice to Contractor. Page 4of16 City of Winter Springs Janitorial Services Agreement—Beltran LLC C. All employees working on City premises must be bonded(minimum$25,000). 10. NON-EXCLUSIVITY: a. Nothing contained in this contract shall be construed to limit in any way the City's right to contract for the same or similar services for which the Contractor is engaged hereunder during the term of this contract under any terms and conditions, including, but not limited to any compensation, as the City may, in its sole discretion, deem appropriate. b. Nothing contained in this contract shall be construed to limit in any way the Contractor's right or ability to make its services available to the general public during the term of this contract or to enter contracts or other agreements with any other individual or entity. 11. COUNTERPARTS: This contract is to be executed in duplicate, and each duplicate shall be considered an original copy of this contract by each party for all purposes. 12. ENTIRE AGREEMENT: This contract contains all the terms and conditions agreed upon by the parties. All items incorporated in this Contract by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this contract shall be considered to exist or to bind any of the parties to this Contract unless otherwise stated in this contract. 13. SOVEREIGN IMMUNITY: The City intends to avail itself of the benefits of Section 768.28, Florida Statutes and any other statutes and common law governing sovereign immunity to the fullest extent possible. Neither this provision nor any other provision of this Agreement shall be construed as a waiver of the City's right to sovereign immunity under Section 768.28, Florida Statutes, or other limitations unposed on the City's potential liability under state or federal law. Contractor agrees that City shall not be liable under this Agreement for punitive damages or interest for the period before judgment. Further, City shall not be liable for any claim or judgment, or portion thereof,to any one person for over two hundred thousand dollars ($200,000.00), or any claim or judgment, or portion thereof, which,when totaled with all other claims or judgments paid by the State or its agencies and subdivisions arising out of the same incident or occurrence, exceeds three hundred thousand dollars ($300,000.00). Nothing in this Agreement is intended to inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under the doctrine of sovereign immunity or by operation of law. This paragraph shall survive termination of this Agreement. 14. ATTORNEYS' FEES: Each party hereto agrees to be responsible for its own attorneys' fees and costs related to any litigation arising out of this Contract. Page 5 of 16 City of Winter Springs Janitorial Services Agreement—Beltran LLC 15. GENERAL TERMS AND CONDITIONS a. ADVANCE PAYMENTS PROHIBITED: No payment in advance or in anticipation of services to be provided under this contract shall be made by the City. b. ASSIGNMENT: The Contractor shall neither assign this Contract nor any claim arising under this contract without the previous written consent of the City. c. CHANGES AND MODIFICATIONS: Any change or modification to this contract must be in writing and signed by both parties. d. CONTRACTOR NOT EMPLOYEE OF THE CITY: The Contractor and his or her employees or agents performing under this contract are not employees or agents of the City. The Contractor will not hold himself/herself out as nor claim to be an officer or employee of the City by reason of this contract. e. FAILURE TO PERFORM/BREACH OF CONTRACT: In the event non- performance or unsatisfactory performance by the Contractor of any obligation of this Contract or the Contractor is in substantial non-compliance with any of its terms, the City may terminate this Contract under the TERMINATION FOR CAUSE clause. PROVIDED, that the City shall provide written notice to the Contractor of said non-performance or unsatisfactory performance or substantial non-compliance. PROVIDED FURTHER, the Contractor shall have five (5) days after such notice to cure said failure or non-compliance. PROVIDED FURTHER, THAT A MAJOR VIOLATION OF THE CONTRACT SPECIFICATIONS DEALING WITH BUILDING SECURITY COULD RESULT IN IMMEDIATE TERMINATION OF THIS CONTRACT WITHOUT THE FIVE (5)DAY NOTICE REQUIREMENT. f. GOVERNING LAW: This contract shall be construed and interpreted in accordance with the laws of the State of Florida. The venue of any action brought hereunder shall be in the Superior Court of the State of Florida for Seminole County. g. INDEMNIFICATION: The Contractor shall protect, indemnify, and save the City harmless from and against any damage, cost or liability including reasonable attorney fees, for injuries to persons or property arising from acts or omissions of Contractor, his employees, agents or subcontractors, howsoever caused. The Contractor will be responsible for any damages sustained by his employees to City equipment and/or fixtures and shall provide all repairs/replacements, as appropriate, at no cost to the City. h. INDEPENDENT STATUS OF CONTRACTOR: The parties to this contract, in the performance of it, will be acting in their individual capacities and not as agents, employees, partners, joint venturers, or associates of one another. The employees or agents of one party shall not be considered or construed to be the employees or agents of the other party for any purpose whatsoever. Page 6 of 16 City of Winter Springs Janitorial Services Agreement—Beltran LLC i. LICENSING, ACCREDITATION AND REGISTRATION: The Contractor shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements/standards, necessary for the performance of this contract. j. NONDISCRIMINATION: During the performance of this contract, the Contractor shall comply with all federal and state nondiscrimination laws, regulations and policies in the administration of this contract. k. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS: In the event of the Contractor's noncompliance or refusal to comply with any nondiscrimination law, regulation, or policy in the administration of this contract, this contract may be rescinded, canceled or terminated in whole or in part, and the Contractor may be declared ineligible for further contracts with the City. The Contractor shall, however, be given a reasonable time in which to cure such noncompliance. 1. PUBLIC RECORDS. Pursuant to Section 119.0701, Florida Statutes and other applicable public records laws, the Contractor agrees that any records, documents, transactions, writings, papers, letters, computerized information and programs, maps, books, audio or video tapes, films, photographs, data processing software, writings or other material(s), regardless of the physical form, characteristics, or means of transmission, of the Contractor related, directly or indirectly, to the services provided to the City under this Contract and made or received pursuant to law or ordinance or in connection with the transaction of official business by the City, may be deemed to be a public record, whether in the possession or control of the City or the Contractor. Said records, documents, transactions, writings,papers,letters, computerized information and programs, maps, books, audio or video tapes, films, photographs, data processing software, writings or other material(s), regardless of the physical form, characteristics, or means of transmission of the Contractor are subject to the provisions of Chapter 119, Florida Statutes, and may not be destroyed without the specific written approval of the City's designated custodian of public records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, THE CITY CLERK, AT (407) 327-5955, CITYCLERKDEPARTMENT WINTERSPRINGSFL.ORG, 1126 EAST STATE ROAD 434,FLORIDA 32708. The Contractor is required to and agrees to comply with public records laws. The Contractor shall keep and maintain all public records required by the City to perform the services as agreed to herein. The Contractor shall provide the City, upon request from the City Clerk, copies of the requested records or allow the records to be Page 7of16 City of Winter Springs Janitorial Services Agreement—Beltran LLC inspected or copied within a reasonable time at a cost that does not exceed the cost provided by law. The Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term. Upon completion of the Contract, the Contractor shall transfer to the City, at no cost, all public records in possession of the Contractor, provided the transfer is requested in writing by the City Clerk. Upon such transfer, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. However, if the City Clerk does not request that the public records be transferred, the Contractor shall continue to keep and maintain the public records upon completion of the Contract and shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City Clerk, in a format that is compatible with the information technology systems of the City. Should the City not possess public records relating to this Contract which are requested to be inspected or copied by the City or any other person, the City shall immediately notify the Contractor of the request and the Contractor shall then provide such records to the City or allow the records to be inspected or copied within a reasonable time. If the Contractor does not comply with a public records request, the City may enforce this Section to the extent permitted by law. The Contractor acknowledges that if the Contractor does not provide the public records to the City within a reasonable time, the Contractor may be subject to penalties under Section 119.10, Florida Statutes, The Contractor acknowledges that if a civil action is filed against the Contractor to compel production of public records relating to this Contract, the court may assess and award against the Contractor the reasonable costs of enforcement, including reasonable attorney fees.All public records in connection with this Contract shall, at any and all reasonable times during the normal business hours of the Contractor, be open and freely exhibited to the City for the purpose of examination, audit, or otherwise. Failure by the Contractor to grant such public access and comply with public records laws and/or requests shall be grounds for immediate unilateral cancellation of this Contract by the City upon delivery of a written notice of cancellation. If the Contractor fails to comply with this Section, and the City must enforce this Section, or the City suffers a third party award of attorney's fees and/or damages for violating Chapter 119, Florida Statutes, due to the Contractor's failure to comply with this Section, the City shall collect from the Contractor prevailing party attorney's fees and costs, and any damages incurred by the City, for enforcing this Section against the Contractor. And, if applicable, the City shall also be entitled to reimbursement of all attorneys' fees and damages which the City had to pay a third party because of the Contractor's failure to comply with this Section. The terms and conditions set forth in this Section shall survive the termination of this Contract. m. REGISTRATION WITH DEPARTMENT OF REVENUE: The Contractor shall complete registration with the State of Florida, Department of Revenue and be responsible for payment of all taxes due on payments made under this contract. Page 8 of 16 City of Winter Springs Janitorial Services Agreement—Beltran LLC SAFEGUARDING OF INFORMATION- The use or disclosure by the performance under this contract Contractor ofany infornlation obtained as a result of p inistration of concerning the City for any purpose not directly connected with the adill the City or the Contractor's responsibilities with respect to services provided under this contract is prohibited except by written consent ofthe City. o. SEVERABR.,rry: if any provision of this contract or any provision of any document incorporated by reference shall be held invalid, Such invalidity shall not affect other provisions of this contract which can be given effect without the invalid provision, and to this end the provisions of this contract are declared severable. p. SUB�CON TRACTINGThe Contractor shall not enter into subcontracts for any of file work contemplated tinder this contract without obtaining prior written approval from the City. rilinated without q, TERMINATION - GENERAL: This contract may be ter cause by either the City or the Contractor upon sixty tool days written notice. r. TERMINATION FOR CAUSE: 'File City may, by written notice, terminate this contract for cause, in whole or in part, for failure of the Contractor to,per oral its obligations tinder this contract, subject to the provisions of paragraph 6 above. In such event, the Contractor shall be liable for damages as authorized by law. s, TERMINATION PROCEDURE: After receipt of notice often rination, and except as otherwise directed by the City, the Contractor shall: i, Stop work under this contract can the date and to the extent specified in the notice; ii, Place no further orders for materials, services, or facilities except as may be necessary for completion of such, portion of this contract as is not terminated, iii, Complete perforniance of any part of this contract as shall not have been terminated by the City, iv. Take all action as may be necessary, or as the City may direct, for the protection and preservation of property of the City which is iti the possession of the Contractor. Unless otherwise Provided in this contract, the City shall pay to the Contractor the agreed upon price for services provided to the City prior to tile effective date of termination,,, unless the termination is for cause, in which case the City shall determine the extent of liability, The City may withhold front any amounts due, the ContraCtold for services such a sum as the City determines to be necessary to protect the City against potential loss or liability. The rights and rernedies of tile City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. ],age 9 of 16 ciy(,)f wimer Springs,janitorial Services Agreen-lent - Beltrall 11C 16, TREATMENT OF ASSETS: a. Title to all property furnished by the City shall remain in the City, b, Title to all property furnished by the Contractor shall remain in the Contractor, c. Any property of the City furnished to the Contractor shall, unless otherwise provided herein, be used only for the perforniance of this Contract during the period the("ontract is in force. d. The Contractor shall be responsible for any 'loss or damage to property of the City (including all related expenses) which results from the negligence of the Contractor. e. Upon the loss or destruction of, or damage to, any City property,, the Contractor shall notify the City thereof and shall take all reasonable steps to protect the property from further damage. f'. Tile Contractor shall surrender to the City all property of the City prior to settlement upon completion, termination, or cancellation of this contract, 17, WAIVER: Waiver of airy breach of any provision of this contract shall not be considered a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the contract unless stated to be such in writing, signed by the Conti-acting Officer or her delegate and attached to, tile: original contract. AGREED: THE CITY OF WIT" ,- ER SPRINGS: ERIC BELTRAN, INC.: 00 Shawn Boyle Ity Manager Eric Beltra Print title: Rage 10 of 16 Ctv of Winter Springs.jamwrinl Services Agreement - Bellran 11C Exhibit A JANITORIAL DUTIES SPECIFICATIONS: In addition to the specific duties set forth below, the City reserves the right to add additional,minor duties to be performed by Contractor. No additional payment shall be due Contractor for said additional minor duties unless agreed to in writing by both parties hereto. CITY HALL Contractor shall perform the below duties in City Hall two days per week: Tuesdays and Fridays/weekend. Main Lobby: 1. All carpet will be vacuumed each time serviced. 2. All hard surface floors will be swept and mopped each time serviced. 3. Baseboards will be cleaned and maintained. 4. Ledges, door frames, decorative plants, furniture, and AC vents will be dusted weekly. 5. All glass doors must be cleaned each time serviced. 6. All trash cans will be emptied and relined each time serviced. 7. Restrooms in lobby will be cleaned and sanitized each time serviced,to include walls, sinks, toilets/urinals, mirrors, countertops and fixtures. Stainless steel to be polished, trash emptied, cans relined and paper products and soap restocked. Floors to be swept,mopped and sanitized 8. Outside Trashcans/Ashtrays in front and back of lobby will be emptied each time serviced. West Hallway: 1. All carpet will be vacuumed each time serviced. 2. Baseboards will be cleaned and maintained. 3. All glass doors to be cleaned each time serviced or as needed. 4. All trash cans in common areas will be emptied and relined each time serviced. Individual office trashcans will be accessible by the employees putting them in the hallways;trashcans in the hallways will be emptied and relined each time serviced. 5. Break Room: Kitchen counter tops, microwave (inside and outside), stovetop, oven (inside and outside), outside of cabinets, outside of refrigerator, tables and sinks will be cleaned and sanitized twice a week. Floor to be swept, mopped and sanitized; baseboards need to be cleaned and maintained. 6. Two (2) Main Restrooms will be cleaned and sanitized each time serviced, to include walls, sinks, toilets/urinals, mirrors, countertops and fixtures. Stainless steel to be polished, trash emptied, cans relined and paper products and soap restocked. Floors to be swept,mopped,and sanitized. Page 11 of 16 City of Winter Springs Janitorial Services Agreement—Beltran LLC 7. Small Bathroom in City Manager office will be cleaned and sanitized once a week, to include cleaning and sanitizing walls, sink, toilet, mirror, countertop and fixtures. Trash will be emptied, can relined and paper products and soap restocked. Floors to be swept,mopped and sanitized;baseboards need to be cleaned and maintained. 8. Conference Room will be cleaned twice a week, to include wiping down the table, dusting and vacuuming. 9. Copier Room will be cleaned once a week,to include wiping down counters, dusting copiers and printers, fax machine and vacuuming. East Hallway: 1. All carpet will be vacuumed each time serviced. 2. Baseboards will be maintained clean. 3. All glass doors to be cleaned each time serviced or as needed. 4. All trash cans in common areas will be emptied and relined each time serviced. Individual office trashcans will be accessible by the employees putting them in the hallways;all trashcans in the hallways will be emptied and relined each time serviced. 5. Break Room: Kitchen counter tops, microwave (inside and outside), stovetop, oven (inside and outside), outside of cabinets,outside of refrigerator, tables and sinks will be cleaned and sanitized twice a week. Floor to be swept, mopped and sanitized; baseboards need to be cleaned and maintained. 6. Two (2) Main Restrooms will be cleaned and sanitized each time serviced, to include walls, sinks, toilets/urinals, mirrors, countertops and fixtures. Stainless steel to be polished,trash emptied, cans relined and paper products and soap restocked. Floors to be swept,mopped and sanitized. 7. Small Bathroom in Community Development Director's office will be cleaned and sanitized once a week, to include cleaning and sanitizing walls, sink, toilet, mirror, countertop, and fixtures. Trash will be emptied, can relined and paper products and soap restocked. Floors to be swept, mopped, and sanitized; baseboards need to be cleaned and maintained. 8. Conference Room will be cleaned twice a week, to include wiping down the table, dusting and vacuuming. 9. Copier Room will be cleaned once a week, to include wiping down counters, dusting copiers and printers, fax machine and vacuuming. 14. Training Room will be cleaned once a week, to include wiping down tables, dusting computers,and vacuuming. Commission Chambers: 1. All carpet will be vacuumed each time serviced. 2. Baseboards will be cleaned and maintained. 3. Ledges, door frames, decorative plants, furniture, and AC vents will be dusted weekly. 4. Glass doors will be cleaned each time serviced. Page 12 of 16 Cit}of Winter Springs Janitorial Services Agreement--Beltran LLC 5. All trash cans will be emptied and relined each time serviced. 6. Small kitchen in the back of the chambers: kitchen countertops, outside of cabinets, outside of refrigerator, tables and sinks will be cleaned and sanitized once a week. Floor will be vacuumed;baseboards need to be cleaned and maintained. 7. Restrooms will be cleaned and sanitized each time serviced, to include walls, sinks, toilets, mirrors, countertops and fixtures. Trash will be emptied, cans relined and paper products and soap restocked. Floors to be swept,mopped,and sanitized. Cleaning Closets (As N eded 1.Both cleaning closets to be kept clean and organized. 2.13oth cleaning closets to be locked up at the end of each service. Total Cost Per City Hall Cleaning: $75.00 (with trash) PUBLIC WORKS OPERATIONS BUILDINGS Operations uildin mice a Week 1. All hard surface floors will be swept and mopped. 2. Baseboards will be maintained clean. 3. All glass doors to be cleaned each time serviced or as needed. 4. All trash cans will be emptied and relined each time serviced. 5. Kitchen counter tops, microwave and sinks in break rooms to be serviced twice a week. Organize tables/chairs and wipe down table tops. G. Men's restrooms will be cleaned and sanitized each time serviced, to include walls, sinks, mirrors, and fixtures. Stainless steel to be polished, trash emptied, cans relined and paper products and soap restocked. Floors to be swept and mopped. 7. Clean and polish water fountains. Team Leader's Office — Operations Building ess frequently.• during regWaLly scheduled cleanin 1. Twice per month,vacuum carpet and empty trash in control room. 2. Once per month, clean restroom in control room, to include sinks, mirrors and fixtures.Floors to be swept and mopped. 3. Once per month, Ladies restrooms will be cleaned and sanitized, to include walls, sinks, mirrors, and fixtures. Stainless steel will be polished, trash emptied, cans relined and paper products and soap restocked. Floors to be swept and mopped. 4. Once per month, high dust lockers, fixtures, and cabinets. Total Cost Per Public Works Operations Building Cleaning: $50.00 (with trash) PUBLIC WORKS ADMINISTRATION BUILDING Administration Building Once a Weep Page 13 of 16 City of Winter Springs Janitorial Services Agreement—Beltran LLC 1. All carpet will be vacuumed. 2. All hard surface floors will be swept and mopped. 3. All glass doors to be cleaned each time serviced. 4. Baseboards will be maintained dean. 5. All trash cans will be emptied and relined each time serviced. 6. Water fountains to be cleaned,polished. 7. Kitchen counter tops,microwave and sinks in break room to be serviced cleaned. 8. Dust window sills,ledges,furniture, frames,pics,and AC vents will be dusted monthly. 9. All 3 restrooms to be cleaned and sanitized,to include sinks,mirrors,and fixtures. Stainless steel should be polished,trash emptied,cans relined and paper products and soap restocked. Floors to be swept and mopped. Total Cost Per Public Works Administration Building Cleaning:$55.04 (with trash) POLICE STATION BUILDING Three Das a Week—Monday.Wednesday&Friday: Common Ar reception, hgHwus.waiting areas 1. Entrance way glass doors to be cleaned inside and out to remove finger prints and smudges. Special attention around handle areas. 2. Clean all drinking fountains,polish bright work,and sanitize. 3. Damp wipe all obvious dirt from surface of waste collectors. 4. Wipe down all countertops. 5. Vacuum carpeted areas and remove/treat all spills in carpet weekly. Carpet stains to be treated but limited to the size of a tennis ball. 6. Empty trash cans and replace soiled liners as needed. Take all trash to designated area as specified. Offices Conference Room: 1. Vacuum carpeted areas and remove/treat A spills in carpet weekly. Carpet stains to be treated but limited to the size of a tennis ball. 2. Straighten out furniture in conference rooms/training area when used. 3. Wipe down tables in conference room/training area when used. 4. Empty trash cans and replace soiled liners. Take all trash to designated area as specified. 5. Clean all doors leading into offices, exits,etc. of finger prints, smudges,etc. Restrooms: 1. Clean and disinfect toilets. 2. Remove all fingerprints and smudges from all glass and mirrored surfaces. Page 14 of 16 City of Winter Springs Janitorial Services.Agreement—Beltran LLC 3. Clean and disinfect sinks and countertops. 4. Clean and disinfect mirrors,bright work,and dispensers. 5. Restock hand towels,toilet tissue, soap,sanitary items,and air fresheners. 6. Trash to be emptied and liners replaced. 7. Wet mop floors with a deodorized disinfectant and micro fiber mop. Break Room: 1. Clean and sanitize all kitchen counters and tables. 2. Empty trash cans and replace liners. All trash to be removed to designated area as specified. 3. Sweep and wet mop all tile floor surfaces with a neutral disinfectant. 4. Wipe down all chairs to remove food and hand prints. Place all chairs back to tables in an organized fashion. 5. Wipe down all cabinetry and walls to remove spills, drips,and finger prints. Once per month,(during regularly scheduled cleanest offices/Conference Room 1. All horizontal surfaces eight feet and under will be dusted monthly. 2. Dust all blinds and window coverings and window sills. 3. Dust all door frames and doors and all base boards. 4. Dust wall ornaments, fixtures,and pictures. 5. Dust computers and filing cabinets. 6. Dust all tables and chairs. Total Cost Per Police Station Building Cleaning. $55.00 (with trash) The following is a la carte pricing for additional services to be completed at the request of the CiW. City Hall - Lobby floor scrubbing/deep cleaning$175.00 (recommended twice per 12 months). -Lobby floor polishing/buffing$125.00 (recommended twice per 12 months). City Hall -Carpet shampoo in hallways $300 (recommended twice per 12 months). Winter Springs Police Building - Carpet Shampoo$300.00 (recommended twice per 12 months) - Lobby floor scrubbing/deep cleaning$80.00 (recommended twice per 12 months) -Lobby floor polishing/buffing$50.00 (recommended twice per 12 months) Page 15 of 16 City of Winter Springs Janitorial Services:agreement—Beltran LLC Public Works Operations Building -Floor scrubbing/deep cleaning$100.00 (recommended 1 time per 12 months). Public Works Administration Building - Carpet shampoo$100.00 (recommended 1 time per 12 months} Refrigerators cleanout and clean - $20.00 each per cleanout (recommended 1 time per month) last Friday of every month or as requested or needed. ***Eric Beltran, LLC will provide equipmcnt, chemicals and trained and qualified personnel to perform above services. City of Winter Springs will provide all paper products,soap and trash can liners. *** Page 16 of 16 City of Winter Springs janitorial Services Agreement—Beltran LLC State of Florida Department of State I certify from the records of this office that ERIC BELTRAN LLC is a limited liability company organized under the laws of the State of Florida, filed on August 8,2014, effective August 8, 2014. The document number of this limited liability company is L14000124603. I further certify that said limited liability company has paid all fees due this office through December 31, 2021, that its most recent annual report was filed on February 21,2021, and that its status is active. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Twenty-first day of February, 2021 Secretary o,f State Tracking Number:2449510SWC To authenticate this cerifficate,vWt the following site,enter this number,and then follow the instructions displaye& bttps://services suobiz orglFlings/CerdficateofstatuslCertificateAuthentic2don SEMINOLE COUNTY BUSINESS TAX RECEIPT PO BOX 630, SANFORD, FL 32772 * 407-665-1000 WWW.SEMINOLECOUNTY,TAX VALID THROUGH 09/30/21 ERIC BELTRAN LLC Account #:190053 1276 RISING SUN BLVD WINTER SPRINGS, FL 32708 NOT REGULATED ERIC BELTRAN (OWNER) t Receipt #:40032020092205114 Amount Paid:$ 25.00 Date Paid:09/22/2020 DR-13 2021 Florida Annual Resale Certificate for Sales Tax R. 10/20 This Certificate Expires on December 31,2021 FLORIDA Business Name and Location Addreas Certificate Number ERIC BELTRAN LLC 69-8016776412-7 1276 RISING SUN BLVD WINTER SPRINGS FL 32708-4846 By extending this certificate or the certificate number to a selling dealer to make eligible purchases of taxable property or services exempt from sales tax and discretionary sales surtax,the person or business named above certifies that the taxable property or services purchased or rented will be resold or re-rented for one or more of the following purposes: • Resale as tangible personal property. • Re-rental as commercial real property. • Incorporation as a material,ingredient,or • Re-rental as tangible personal property. • Incorporation into tangible personal property being component part of tangible personal property • Resale of services. repaired. that is being produced for sale by manufacturing, • Re-rental as transient rental property. compounding,or processing. Florida law provides for criminal and civil penalties for fraudulent use of a Florida Annual Resale Certificate.