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HomeMy WebLinkAbout02-07-2011 Public Input formsAndrea Lorenzo-luaces From: Kim Kopp [kkopp@orlandolaw.net] Sent: Monday, February 07, 2011 2:44 PM To: Andrea Lorenzo-luaces Subject: RE: Public Input forms I believe you previously indicated that you usually just keep the forms in the meeting folder that you maintain, correct? This item should be treated the same way as you treat public input forms in all other matters. Kimberly Romano Kopp, Esq., LEED AP Brown, Garganese, Weiss & D'Agresta 111 N. Orange Avenue, Suite 2000 Orlando, Florida 32801 P.O. Box 2873 (32802-2873) Phone (407) 425-9566 Fax (407) 425-9596 Kissimmee (321) 402-0144 Cocoa (866) 425-9566 Ft. Lauderdale (954) 670-1979 Website: www.orlandolaw.net Email: kkopp(cDorlandolaw.net o MMPIR w Any incoming e-mail reply to this communication will be electronically filtered for ns... n . "viruses." .resu.l.t 7..n suc"i rep be.]..:ng .,cram arid/or v.i.euses. That f i..1.t:Hr:r.nq process may .. _L. y quarantined (i.e., potentially not received at our site at all) and/or delayed in reaching us. For that reason, we may not receive your reply and/or we may riot receive it in a timely manner. Accordingly, you should consider sending cormnunicat i.oris to us which are particularly important or time -sensitive by means other than mail. CoTi.1i.dert.i.a.l..:i.ty Nol.e: TM.s e-ma:i.1, an.d any at.tarri.ment. to -cL, conta.i..nss prig. ;.leged and. confidential information intended only for the use of the individual(s) or entity named on thee -mail. If the reader of this e-m�_iil .is not the intended recipient', or the employee or agent responsi.b].e for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in I r., please ;..rnrledi..ate:l.y :ret.u:rn i1, t:o the sender :-aand delete 1r :[`:corn. you..r system. Thank you. From: Andrea Lorenzo-luaces[mailto:aluaces@winterspringsfl.org] Sent: Monday, February 07, 2011 2:42 PM To: Kim Kopp Subject: RE: Public Input forms Kim, I should have asked you... how would you suggest I proceed on the below question? Thank you, 1 Anc rea -" Andrea Lorenzo-Luaces, MMC City Clerk City of Winter Springs, Florida lil 1126 East State Road 434 Winter Springs, Florida 32708 9 Telephone: (407) 327-5955 tl Facsimile: (407) 327-4753 email: aluaces(9)winterspringsA.org Website: www.winter5} hngsfl.org bAr Please consider the environment before printing this email. !� From: Kim Kopp [mailto:kkopp@oriandolaw.net] Sent: Thursday, January 27, 2011 8:45 AM To: Andrea Lorenzo-luaces Cc: Jamie Lightfoot Subject: RE: Public Input forms Hi Andrea, How do you save public input forms for all other matters? Kimberly Romano Kopp, Esq., LEED AP Brown, Garganese, Weiss & D'Agresta 111 N. Orange Avenue, Suite 2000 Orlando, Florida 32801 P.O. Box 2873 (32802-2873) Phone (407) 425-9566 Fax (407) 425-9596 Kissimmee (321) 402-0144 Cocoa (866) 425-9566 Ft. Lauderdale (954) 670-1979 Website: www.orlandolaw.net Email: kkopp(@orlandolaw.net @RltW;iE1.._5 Any II_ncorning e-mail reply to this corrnmunicat;ion will be electronically filtered for "seam" and/or "viruses." That filtering process may result in Such reply being qu;arar.l_.i..:neci (i.e., potent? ll.y not rec,e:i..ved at ou:r site at all) anti/or delayed J.n. reaching us. For that reason, we may not receive your reply and/or we may not receive it _ri a timely mariner. H<`C0Y-dingly, you should consldeL" sending communicationsto us wh1Ch are particularly important or time -sensitive by means other than e-mail. Confidentiality Note: This e-mail, and any attachment to it, contains privileged and c:on..f:i.dent.:i a.l.. :i.n (�o.rmat.:i.on intended only for. t:h.e use of the :LndivJ..dua l (s) o:r ent.:i. t.y nallted on the e-mail. If the reader of this e-mail is not the intended recipient, or the employee or agent. responsible for delivering it to the, intended recipient., you are hereby i7 noi-:i..f.`i.ed. that :r.ead.:i.ng .:i_t. :i.s st:r.:i_c:t.1.y pY.•oh.:i.bit:ed. If' you have r-ece...ojed this e-ma:i_l. .:i.r] error, please immediately return it to the sender and delete it from your system. Thank you. From: Andrea Lorenzo-luaces [mailto:aluaces@winterspringsfl.org] Sent: Thursday, January 27, 2011 4:54 AM To: Kim Kopp Cc: Jamie Lightfoot Subject: Public Input forms Hi Kim, I am working from home today, but hope you can help me with something please. At Monday's City Commission Meeting, a number of Public Input forms were turned in for the Charter School, and were marked that they did not want to speak. After Mayor Lacey called upon those who did want to speak, he announced that the others would be in the Public record. On a similar note, former Mayor Bush had similar situations but in his situations, he listed the names and some addresses noted on the Public Input forms, thus this information was listed in the Minutes. As to what Mayor Lacey said, what would you recommend we do going forward please: 1) Scan the Public Input forms (with a check for exemptions) and add them to LaserFiche with a cover sheet that says something to the effect of "these individuals turned in Public input forms but did not address the City Commission but are a part of the record for that meeting..." 2) List the names on the Public Input forms and add into the Minutes, at the applicable place 3) List the names and addresses on the Public Input forms and add into the Minutes, at the applicable place 4) Just keep the forms in the meeting folder that will always be kept Thanks in advance for your advice. Thank you, ,+n- reA. tl -` Andrea Lorenzo-Luaces, MMC City Clerk City of Winter Springs, Florida O 1126 East State Road 434 Winter Springs, Florida 32708 d' Telephone: (407) 327-5955 ; Facsimile: (407) 327-4753 0 email: aluaces@winterspringsfl org Website: www winterspringsfl.org Please consider the environment before printiny this email. 3 Confidentiality Note: This e-rrrail, and any attachment to it, contains information intended only for the use of the individual(s) or entity named on the e-rnail if the reader of this e-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient.. you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in error. please immediately return it to the sender and delete it from your systern. Thank you. Confidentiality Note. This e-mail, and any attachment to it; contains information intended only for the use of the individual(s) or entity named on the e-mail. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in error, please immediately return it to the sender and delete it from your systern. Thank you.