HomeMy WebLinkAbout03-21-2005 Originals (Code Enforcement)Page 1 of 2
Andrea Lorenzo-luaces
From: Andrea Lorenzo-luaces
Sent: Monday, March 21, 2005 10:12 AM
To: 'AGarganese@aol.com'
Cc: Jan Palladino; Glenn Tolleson
Subject: RE: Originals
Anthony,
Thank you so much for your input. I will be glad to forward these originals to Code Enforcement for
safekeeping.
It is on our list that all such documents will be imaged, but that is a little down the road.
I will discuss with Ron about such a Policy
Thank you,
A-n4reaLore nzo-L14ACCS, CMG
City Clerk
City or Winter Springs
1126 East State Road 434
Winter Springs, Flori4a 32708
Telephone; (407) 327-5955
Facsimile: (407) 327-4753
email: aluaceSOWinters rin sfl.or
From: AGarganese@aol.com [mailto:AGarganese@aol.com]
Sent: Monday, March 21, 2005 9:51 AM
To: Andrea Lorenzo-luaces
Cc: Jan Palladino; Glenn Tolleson
Subject: Re: Originals
Andrea,
Here is my two cents, but in any event a clear written policy explaining everyone's role might be beneficial.
1. Code enforcement is responsible for prosecuting all code enforcement cases. Therefore, code
enforcement is responsible for preparing all the necessary paperwork in prosecuting code cases, including
preparing and recording orders imposing liens. Code enforcement should also be creating and maintaining
separate files for each code enforcement case. This file should contain ALL documents related to that case
including the notice of violation, notices, liens, correspondences, code board agenda, code board orders,
evidence, and other documents. These files should be indexed and kept in a central location (PD
Department?) for future reference,
2. Once a code board lien is filed against a property, the lien belongs to the City Commission. Per the City
Code, the City Manager can execute a satisfaction of code lien if the lien is paid in full. Any amount less than
full payment must be brought to the code board for a recommendation to the City Commission. The City
Commission has final decision making authority to satisfy code liens for less than the full amount. I don't know
who is responsible for preparing and recording the satisfaction of liens. When brought to my attention, I have
done so for both the city manager and city commission. Once the lien satisfaction is prepared and recorded,
the original should eventually be filed in the relevant code enforcement case file for safekeeping.
3/21 /2005
Page 2 of 2
The bottom line, in my humble opinion, code enforcement is all about prosecuting cases. All documents should
be maintained in specific case files which are centrally filed somewhere so they can be retrieved for future
reference. It does not make sense, and will cause confusion, if case documents are filed in more than one
location. Hence, again, my recommendation is that code enforcement documents be filed in specific case files
at a central location. Further, in today's day, there must be a way to scan these documents into the computer,
by case number, so the police department and the city clerk's office can access them.
Please advise regarding how this works out.
3/21 /2005