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HomeMy WebLinkAbout2019 10 16 Tuscawills Lighting and Beautification District Advisory Committee Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTO B E R 16, 2019 CALL TO ORDER The Regular Meeting of Wednesday, Octoberl6,2019 of theTuscawilla Lighting and Beautification District Advisory Committee was called to Order by Chairperson Tom Vagnini at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present Vice-Chairperson Elaine Johnson, present Committee Member Terri Bivona, present Committee Member Ellen Paul, present Committee Member Jesse Phillips, present Assistant to the City Clerk Christian Gowan, present Assistant to the City Clerk Tristin Motter, present A moment of silence was followed by the Pledge of Allegiance. Christian Gown, Assistant to the City Clerk, addressed a change that was made to the agenda: "There is going to be one item added to the Agenda, it will be 502 and it will just be a discussion on landscaping." AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-OCTOBER 16,2019 PAGE 2OF4 PUBLIC INPUT Chairperson Vagnini opened "Public Input". No one spoke. Chairperson Vagnini closed "Public Input". CONSENT 300. Approval of Minutes from the Wednesday, July 24, 2019 (Rescheduled From July 17, 2019) Regular Meeting REGARDING THE JULY 24, 2019 TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE MINUTES,"1 WILL MAKE THE MOTION TO APPROVE THE MINUTES." MOTION BY COMMITTEE MEMBER ELAINE JOHNSON. SECONDED BY CHAIRPERSON TOM VAGNINI VOTE: COMMITTEE MEMBER BIVONA: AYE VICE-CHAIRPERSON JOHNSON: AYE COMMITTEE MEMBER PHILLIPS: AYE CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER PAUL:AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. FY 2018-2019 YTD Expenditure Detail (9.30.19 Unaudited) and FY2019- 2020 Adopted Budget Ms. Kelly Balagia, Director, Finance Department discussed the unaudited recap of the 2018-2019 Fiscal year expenditure details. Ms. Balagia shared that all expenses fell within budget and invited questions. CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-OCTOBER 16,2019 PAGE30F4 Comments followed on a repair and a water leak adjustment that occurred. Ms. Balagia discussed the 2020 Fiscal year budgets; informing the Committee of the RFP (Request for Proposal) that had been posted for landscaping and that the Bids for the maintenance contracts would be closing g soon. In addition Ms. Casey Howard, Director, IT & Administrative Services informed the Committee that staff sent out an addendum to the RFP with date changes due to the Monday, October 28th City Commission meeting being cancelled and advised recommendations will be brought to the City Commission during the Monday, November 18th meeting. 501. Discuss Grounding of Irrigation Lines Mr. Kevin Maddox, Landscape Manager, Urban Beautification Division, IT & Administrative Services Department addressed the lightning protection for the irrigation lines that the Committee had requested. Discussion ensued on criteria, warranties, and options on what various companies could potentially do. A suggestion was made to have an electrical contractor review the possible contracts. Mr. Maddox responded, "Yes, that is something we can definitely look into. Running the - suggested by an electrical contractor and see what their thoughts on it are." 502.ADD-ON: Discussion on Landscaping Discussion on landscaping, maintenance of lighting, and lighting options, specifically around the fountains and the flagpole. Committee Members thanked Mr. Maddox for the work on the fountains. Mr. Jorge Ochoa, Account Manager, Brightview Landscape Service Inc., 4777 Old Winter Garden Road, Orlando, Florida thanked the Committee for the opportunity to do business with the City. CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-OCTOBER 16,2019 PAGE 4OF4 PUBLIC INPUT Chairperson Vagnini opened "Public Input No one spoke. Chairperson Vagnini closed "Public Input". ADJOURNMENT Chairperson Vagnini adjourned the Regular Meeting at 5:42 p.m. RESPECTFULLY SUBMITTED: TRFS TIN M01"r-ER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the January 15,2020 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.