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HomeMy WebLinkAboutFlorida Department Of Law Enforcement - Edward Byrne Memorial Grant 2015 09 08 2016-JAGC-2729 Partial Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Subg rant Recipient 9 P Organization Name: City of Winter Springs County: Seminole Chief Official Name: Charles Lacey Title: Mayor Address: 1126 East State Road 434 City: Winter Springs State: FL Zip: 32708 Phone: 407-327-5956 Ext: Fax: Email: clacey@winterspringsfl.org Chief Financial Officer Name: Shawn Boyle Title: Finance and Administrative Services Director Address: 1126 East State Road 434 City: Winter Springs State: FL Zip: 32708 Phone: 407-327-5960 Ext: Fax: Email: sboyle@winterspringsfl.org ... .._-- ........ _ ....... Application Ref# 2016-JAGC-2729 Section#1 Page 1 of 2 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide _............ w.� _.. _ ...... _..... ..� ....-. ....... . . Implementing Agency Organization Name: Winter Springs Police Department County: Seminole Chief Official Name: Kevin Brunelle Title: Chief Address: 300 North Moss Road City: Winter Springs State: FL Zip: 32708-2510 Phone: 407-327-1000 Ext: 400 Fax: Email: kbrunelle@winterspringsfl.org Project Director Name: Nicholas Romano Title: Lieutenant Address: 300 North Moss Road City: Winter Springs State: FL Zip: 32708-2510 Phone: 407-327-7998 Ext: Fax: Email: nromano@winterspringsfl.org Application Ref# 2016-JA.G C...-27-.....m...._�......_.................a.,,.....a.,,,,,,.a................«.pees.....«..... -S- - 29 Section#1 Page 2 of 2 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide General Project Information Project Title: ELECTRONIC CONTROL DEVICES(TASER) UPGRADE Subgrant Recipient: City of Winter Springs Implementing Agency: Winter Springs Police Department Project Start Date: 10/1/2015 End Date: 9/30/2016 Problem Identification Over the last 10 years, Law Enforcement has seen a dramatic increase in technology based applications used to improve upon an organizations ability to protect those within their communities they serve. These advancements have come in many forms, especially with improvements in less lethal applications. Electronic Control Devices (tasers) have played an integral part in many of these agencies efforts to protect not only their officers but those they encounter as well. With the implementation of these EMS, officers now have another tool on their tool belt to subdue, control, and or even protect subjects they may encounter. Currently, the Winter Springs Police Department presently equips each of our patrol officers with electronic control devices. These ECD'S (tasers) are at the end of their warranty and we are no longer able to repair and or purchase this model (tasers)for they have been phased out by the manufacture. These ECD's are extremely important to our organization for they provide our officers with another tool to combat aggressive combatants while also providing additional protection for themselves. Project Summary (Scope of Work) If approved, the Winter Springs Police Department would utilize these grant funds to purchase new Electronic Control Devices (tasers), holsters, and all applicable accessories such as batteries, cartridges, and training cartridges for 8 ECD systems. These devices would immediately be issued out to our officers as a means to de-escalate dangerous situations and reduce injuries to all parties involved. This less lethal option has been proven to be effective and continues to be a necessary tool in our agencies efforts to protect the community we serve. In addition, the upgrade to these ECD'S will allow officers the ability to engage subjects from safe distances while utilizing the least amount of force. The affects of an ECD although intense, stop immediately when the ECD is not in use. This allows the subject to comply with the officers orders without permanent paralysis and or injury. Though the psychological affects these ECD?s have on subjects provide our officers with an overwhelming advantage when dealing with someone who ultimately does not want to comply with officers lawful orders. Each officer that is issued an ECD is required to complete annual training with the device to demonstrate proficiency with the weapon system. These officers will also be provided with legal updates pertaining to ECD'S as well as reviewing our agencies policy outlining the deployment of ECD?s. Due to budget constraints,this transition to the newer technology will be a two year process. If approved, the addition of these 8 new ECD systems will allow our organization to maintain an operation readiness and provide our officers with the most current technology available to protect all parties involved. ..................... - - .. ..... ............ .............. _ Application Ref# 2016-JAGC-2729 Section#2 Page 1 of 3 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Ap..... _.......—._..._ ........... - plication Ref# 2016-JAGC-2729 Section 92 Page 2 of 3 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide t Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 0 Question: What is the name of the jurisdiction(s)your agency provides service to. (e.g., City of Miami, Orange County, State of Florida) Answer: City of Winter Springs, Seminole County, FL Question: What is the combined population of the jurisdiction(s)your agency provides services to (according to the most recent census)? Answer: 36000 Question: What is the address of the location being used to provide services for this project? Answer: 300 N Moss Road Winter Springs, FL 32708 Question: Describe your agency. (e.g., non-profit, community based, government) Answer: Government-Local Law Enforcement Agency Question: Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer: No Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriffs office, indicate the sheriffs offlce's threshold instead. Answer: 1000 Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from the U.S. Department of Justice? Answer: No Question: Does the implementing agency receive a single grant in the amount of$750,000 or more from the U.S. Department of Justice? Answer: No Question: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least(a) 80 percent or(b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants,and/or cooperative agreements? Answer: No Question: If you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above,was "no,"answer N/A. Answer: No Application Ref# 2016-JAGC-2729 Section#2 Page 3 of 3 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 01 - Law Enforcement(Includes Task Forces) State Purpose Area: 3E- Equipment, Supplies, and Technology Enhancements _... ...............---....... .. Objectives and Measures Objective: Equipment-Questions for all recipients purchasing Equipment, Supplies, and Technology Enhancements. Measure: Equipment 1 Do the Subrecipient and Implementing agencies understand that they will be required to submit an itemized account of all items purchased during each reporting period as part of their performance reporting? Goal: yes — — ...tion..... .... .... �...... ... _.. �.. ........_ .... .......... Applican.w. Re. f# 2016-JAGC-2729 Section#3 Page 1 of 1 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide General Financial Info: II financial remittances ill be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR/Vendor Number: 591026364 Budget: ,.,,.... �.......... Budget Category ._..... ..... .. Fe....� ..._,��. deral Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $14,085.00 $0.00 $14,085.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 —Totals — $14,085.00 $0.00 $14,086.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income(PGI) ? No Application Ref# 2016-JAGC.-2729 ...........� � �� Section#4 Page 1.of 3_..._........ Contract -JAGC-SEMI--- Rule Reference 11D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Budget Narrative: Expenses (8) Taser-$1029.95 each ($8,239.60) (8) Batteries-$54.50 each ($436.00) (8) Holsters-$65.85 each ($526.80) (53) Cartridges-$31.50 each ($1669.50) (16) Training Cartridges-$30.60 each ($489.60) (8) Taser Warranties $318.25 each ($2546.00) Shipping and handling-$177.50 Expenses Total: $14,085.00 Application Ref# 2016-JAGC-2729 Section#4 Page 2 of 3 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide Section Questions: Question: If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? Answer: No Question: If Expenses or Operating Capital Outlay are included in your budget,what will be the method of procurement for those items?(e.g., competitive bid, sole source, state term contract) Answer: Sole Source Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval. Answer: N/A Question: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved. Answer: N/A ___................—_.._.. ----- _... ......... .......... ......................................................... _. Application Ref# 2016-JAGC-2729 Section#4 Page 3 of 3 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide Section S Standard Conditions Insert Standard Conditions Page here. ....... .... ........ . Application Ref# 2016-JAGC-2729 Section#5 Page 1 of 1 Contract -JAGC-SEMI--- Rute Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of Florida Department of Law Enforcement Office of Criminal Justice Grants' Signature: Typed Name and Title: Date: Subgrant Recipient Authorizing official of Governmental Unit (Commission Chairman,Mayor, or Designated Representative) Typed Name of Sub rant Reci t: _ Al m YP 9 w t . .. t.f : ��.m...-� .... Signature: �......... ...... � . ,m' ' Typed Name and Title: Date: �...�,m S e p t emb a 7r 8,.. 2 015._................................................................................... ���.......�. Implementing Agency Official,Administrator or Designated Representative Typed Name of Imple enting Agency: s i ' � t� 0 Signature: m �� ...... .. Typed Name and Title: Date: Application Ref# 2016_.................. ..........................._.ma __.................... __. _ .-_._.. . .. . —_.... pp JAGC-2729 Section#6 Page 1 of 1 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide Insert Certifications and Authorizations here. Application Ref# 2016-JAGC-2729 - ........ ................... _...., Section..# — 7 Page 1 of 1 Contract -JAGC-SEMI--- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C, not all three.. Recipient's Name City of Winter Springs DUNS Number:137047887 Address: 1126 E SR 434 Winter Springs, FL 32708 ---------- Grant Title:Electronic Control Devices(laser)Upgrade Grant Number:216JAGC2729 Award Amount:14,086.00 N......................... . _ _ _.... Telephone Number:407-327-7998 E-Mail Adch-ess:nromano@Wnterspdrigsfl.org Section A—Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply: ❑Recipient has less than fifty employees. ❑Recipient is an Indian tribe. ❑Recipient is a medical institution. ❑Recipient is a nonprofit organization. ❑Recipient is an educational institution. A Recipient is receiving an award less than$25,000. I, Charles Lacey [responsible official], certify that The City of Winter Springs [recipient] is not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§ 42.302. I further certify that The city,of Winter Springs _ [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Charles Lacey(Mayor of the City of Winter Springs) 9/8/2015 Print or Type Name and Title Sig nto a Date Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of$25,000 or more,but less than$500,000, then the recipient agency does not have to submit an ESOP to the OCR for review as long as it certifies the following(42 C.F.R.§42.305): I, _ [responsible official], certify that _ [recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights,Office of Justice Programs,U.S. Department of Justice. The EEOP is on file at the following office: -__ ...,. [organization], ............. _ [address]. Print or Type Name and Title Signat _..._._._...._._.. ._..._ _.......Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of$500,000 or more,then the recipient agency must send an EEOP Utilisation Report to the OCR for review. I, [responsible official], certify that [recipient], which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights,Office of Justice Programs,U.S. Department of Justice. Print or Type Name and Title Signature Date OMB Approval No. 1121-0340 Expiration Date:05/31/14 INSTRUCTIONS Completing the Certification Form Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, require some recipients of financial assistance from the U.S. Department of Justice subject to the statute's administrative provisions to create, keep on file, submit to the Office for Civil Rights (OCR) at the Office of Justice Programs (OJP)for review,and implement an Equal Employment Opportunity Plan(EEOP). See 28 C.F.R. pt. 42, subpt. E. All awards from the Office of Community Oriented Policing Services(COPS) are subject to the EEOP requirements; many awards from OJP, including awards from the Bureau of Justice Assistance(BJA),the Office of Juvenile Justice and Delinquency Prevention(OJJDP), and the Office for Victims of Crime (OVC)are subject to the EEOP requirements; and many awards from the Office on Violence Against Women (OVW) are also subject to the EEOP requirements. If you have any questions as to whether your award from the U.S. Department of Justice is subject to the Safe Streets Act's EEOP requirements,please consult your grant award document,your program manager,or the OCR. Recipients should complete either Section A or Section B or Section C, not all three. Section A The regulations exempt some recipients from all of the EEOP requirements. Your organization may claim an exemption from all of the EEOP requirements if it meets any of the following criteria: it is a nonprofit organization, an educational institution, a medical institution, or an Indian tribe; or it received an award under $25,000; or it has less than fifty employees. To claim the complete exemption from the EEOP requirements,complete Section A. Section B Although the regulations require some recipients to create, maintain on file, and implement an EEOP, the regulations allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business; and(2) have fifty or more employees; and(3) have received a single grant award of$25,000 or more, but less than $500,000, may claim the limited exemption from the submission requirement by completing Section B. In completing Section B. the recipient should note that the EEOP on file has been prepared within twenty-four months of the date of the most recent grant award. Section C Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business, and (2) have fifty or more employees, and(3) have received a single grant award of$500,000 or more, must prepare, maintain on file, submit to the OCR for review, and implement an EEOP. Recipients that have submitted an EEOP Utilization Report(or in the process of submitting one)to the OCR,should complete Section C. Submission Process If a recipient receives multiple awards subject to the Safe Streets Act,the recipient should complete a Certification Form for each grant. Recipients of awards from OJP and OVW should download the online Certification Form, have the appropriate official sign it, electronically scan the signed document, and then upload the signed document into the appropriate grant file in OJP's Grants Management System. The document must have the following title: ESOP Certification. Recipients of awards from COPS should download the online Certification Form, have the appropriate official sign it, electronically scan the signed document, and then send the signed document to the following e-mail address: EEOPFormss' )usdo , ov. If you have questions about completing or submitting the Certification Form, please contact the Office for Civil Rights, Office of Justice Programs, 810 7th Street,NW, Washington, DC 20531 (Telephone: (202)307-0690 and TTY: (202) 307-2027). OMB Approval No, 1121-0340 Expiration Date:05/31/14 Public Reporting Burden Statement Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a current valid OMB control number. We try to create forms and instructions that are accurate,can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated minimum average time to complete and file this application is 20 minutes per form. If you have any comments regarding the accuracy of this estimate, or suggestions for making this form simpler,you can write to the Office of Justice Programs, 810 7th Street,N.W.,Washington,D.C. 20531.