HomeMy WebLinkAboutCPH Engineers, Inc. Task Order No. 6 SJRWMD Reclaimed Information - 2017 10 24 a re
TASK ORDER 6 TO AGREEMENT
DATED
February 19,2015
CONSULTING ENGINEERING SERVICES
FOR
SJRWMD Reclaimed Information
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH, INC.
This Task Order, dated October 24 2017 by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH, Inc. (hereinafter called the Engineer), is mutually
agreed upon and declared an authorized Task Order based on Agreement for Engineering
Services dated February 19, 2015. The appropriate provisions of the Agreement apply as fully
as if repeated herein.
B
SECTION 1
GENERAL
1.1 The .purpose of this Task Order is to 'provide for Engineering Services, more
specifically itemized herein, in the preparation of data for the SJRWMD
Reclaimed Information-2017 letter request.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER's professional engineering
representative in those phases of the project to which this Task Order applies,
and will give consultation and advice to the OWNER during the performance of
his services. The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and will submit interim plans
to them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
A detailed scope of services, Exhibit A, and a manpower plan, Exhibit B are
attached.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services
which will be paid for by the OWNER, such as preparing Landscape or
Hardscape plans.
4.1.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
A
described herein.
4.1.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Task Order.
4.1.3 Preparing to serve and serving as an expert witness for the OWNER in any
protest, litigation, or other proceeding involving the project.
4.1.4 Additional engineering services required by revisions to regulations (after the
date of this Task Order) as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District, or
other regulatory agency requirements.
4.1.5 Provide, through a subconsultant, additional surveying services if required or
requested by the OWNER.
4.1.6 Provide, through a subconsultant, soils investigation services if required or
requested by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a
person to act as the OWNER's representative with respect to the work to be
performed under this Task Order, and such person shall have complete authority
to transmit instructions, receive information, interpret and define the OWNER's
policies and decisions pertinent to the work covered by this Task Order.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Task Order.
5.1.3 Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
5.1.5 Examine,all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so
as not to delay the work of the ENGINEER.
5.1.6 Obtain approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or bodies
as may be necessary for completion of the Project.
5.1.7 Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Task Order, or
other services as required.
5.1.8 Provide such legal, accounting, and insurance counseling services as may be
required for the project and such auditing services as the OWNER may require.
5.1.9 Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1 PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth below:
6.1.1 The fee for the scope of services described herein will be provided as an Lump
Sum Fee of two thousand, two hundred and thirty-five dollars ($2,235.00).
Miscellaneous reimbursable expenses are included.
6.1.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered
under this Task Order and for reimbursable expenses incurred.
6.1.3 Charges for the services rendered by principals and employees as witnesses in
any litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be
computed at a rate of$650.00 per day or any portion thereof (but compensation
for time spent in preparing to appear in any such litigation, hearing or proceeding
will be computed in accordance with the funding levels as set forth in Paragraph
6.1.1 and 6.2.1 herein).
6.1.4 If this Task Order is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance with
Paragraph 6.1.1 and 6.2.1 on account of that and all prior work under this Task
Order shall be due and payable, and shall constitute total payment for services
rendered. In addition, upon termination, the ENGINEER shall be paid for any
Additional Services authorized and rendered under Section 4.
6.1.5 The ENGINEER shall promptly begin work on the services authorized by this
Task Order upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining prices,
any opinions of probable construction cost which may be provided in the services
of this Task Order are made on the basis of his experience and qualifications and
represent his best judgment as a design professional familiar with the
construction industry, but the ENGINEER cannot and does not guarantee that
bids or the construction cost will not vary from opinions of probable cost prepared
by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this Task
Order and to partners, successors, executors, administrators, and assigns of
such other party in respect to all covenants of this Task Order. Nothing herein
shall be construed as creating any personal liability on the part of any officer or
agency of any public body which may be a party hereto, nor shall it be construed
as giving any rights or benefits hereunder to anyone other than the OWNER and
the ENGINEER.
SECTION 8
EXECUTION OF PROJECT
8.1 The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
By: ��
Kevin Smith, City Manager
Date: .„ I
ENGINEER:
CPH, Inc.
ATT ST
David Mahler, P. ,
Senior Vice President/Associate
Date:
J:1Z65821Proposals%Winter Springs12015 Agreement Project Task Orders-2017 Proposals\SJRWMD Reclaimed
Information 2017 Proposal.docx
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Exhibit A
Project Description
And
Scope of Services
SCOPE OF SERVICES
SJRWMD has requested projected wastewater and reclaimed water flows from the East and
West Water Reclamation Facilities (WRF) (separate data) for the year 2040. The SJRWMD
form is required to be submitted by November 17, 2017. To be able to respond to SJRWMD
with appropriate data by November 17, 2017, we will approach this project by using the
available 2040 population projection data from the 2017 Water Supply Plan.
We have population projections through 2040 for Winter Springs as a whole from the Water
Supply Plan. This will be used as a comparison with data described below.
We will perform the following:
1) Delineate the separate service areas for East and West based on the City wastewater
collection/transmission map. No map will be created, this will be for internal use only.
2) Determine population for each WRF service area. We have a spreadsheet from the
Winter Springs Planning Department that identifies the number of units in each
development within the City of Winter Springs. We will verify the spreadsheet data by
utilizing the City Service area map and counting individual lots. We will use the City data
for multi-family as we cannot count units from the map.
3) Based on census data, Winter Springs has 2.63 people per single family household and
apartments have 1.5 people per household. We will use this data and the unit count
method of item 2 above, to determine the population in each WRF service area.
4) Prepare an analysis of the un-sewered areas within each WRF service area. Take the
water population projections and subtract the un-sewered (septic systems) population
(TBD based on unit count on the map). This will yield an equivalent sewered population
that will be compared to the unit count data.
5) Analyze and tabulate the Average Annual Daily Flow (AADF) to each WRF for the past
five years based on DMR's.
6) Determine a five-year average per capita flow for each WRF.
7) Determine/estimate 2017 WRF flows from the DMR's for each facility.
8) In the Water Supply Plan, we identified a population growth of 2160 persons from 2017
to 2040 based on City data. Identify how much of this is East WRF or West WRF
population growth based on the data in the spreadsheet from the planning department.
Take the population growth for each WRF times the five-year average per capita flow
and add the calculated flow to the 2017 AADF of each WRF. This will yield a wastewater
flow for each facility in 2040.
9) Compare the sum of the two WRF's to the water data for verification of assumptions.
10)Analyze the five-year historical reuse consumption based on City data. It is our
understanding that the reuse distribution system will not be expanded. Therefore no
additional use will be projected.
11)Review the City's wastewater service area as shown in the "Wastewater Treatment
Areas in CFWI Map Viewer" and verify that it reflects the current service area and the
2040 service area. if not, the City will provide a GIS shapefile to SJRWMD.
12)Estimate, with the help of staff, planned conservation or inflow/infiltration reduction
projects and their effects on future flow.
SJRWMD Request Form - Projected Flows
The CFWI Reclaimed Water Data Request Form requires the following information for each
WRF for 2040:
1) Total Treated Wastewater -TBD by the analysis.
2) Supplemental Water—For this, we will report the Lake Jesup Augmentation Water CUP
numbers.
3) Water Reuse—We will report the five-year historical reclaimed water average per WRF.
4) Reclaimed water Imported form another utility/facility—this will be zero.
5) Reclaimed water Exported form another utility/facility—this will be zero.
6) Wastewater Disposal—This will be based on the WRF DMR's.
SJRWMD Re guest Form - Projected Reuse T es
The CFWI Reclaimed Water Data Request Form requires the following information for each
WRF for 2040:
1) Residential Irrigation and Other Public Access Areas—This will be equal to the five-year
historical average for each WRF.
2) Golf Courses -This will be equal to the five-year historical average for each WRF.
3) Agricultural Irrigation -this will be zero.
4) Sprayfields —This will be based on Winter Springs data.
5) Ground Water Recharge (including RIBS)-This will be based on Winter Springs data.
6) Indirect Potable Reuse -this will be zero.
7) Industrial- this will be zero.
8) Wetlands -this will be zero.
9) Other(Ex. Toilet Flushing, etc.)- this will be zero.
Exhibit B
Manpower and Fee Estimate
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:CP
1117 East Robinson Street
Orlando,Florida 32801
Phone:407.425.0452
October 24, 2017
Lena Rivera, P.E.
Director of Public Works and Utilities
City of Winter Springs
1126 East SR 434
Winter Springs, Florida 32708
RE: SJRWMD Reclaimed Information -2017
CPH Project No.Z6582
Dear Mrs. Rivera:
Attached please find a proposal to provide engineering services for the projected entitled: SJRWMD
Reclaimed Information-2017.
The St. Johns River Water Management District(SJRWMD) is updating the Regional Water Supply Plan
for the Central Florida Water Initiative (CFWI). Wastewater and reclaimed projected flow for 2040 is
required. Our proposal includes assistance to the City of Winter Springs to generate the information
requested and to complete the form received from SJRWMD.
Task Order # 6 is attached and contains the Scope of Services, Exhibit A, and a Manpower and Fee
Estimate, Exhibit B.
Payment for our services will be in accordance with our existing Continuing Services Contract. We
propose to provide the services for a lump sum amount of $2,235.00 including reimbursable expenses.
We agree to work closely with you under your general direction and control, keeping you apprised of
progress on the project. If you are in agreement with the scope of services and fee, please execute this
proposal and return a copy to us. We will await the issuance of your P.O.to begin work.
Sincerely,
CPH, INC.
David E. Mahler, P.E.
Sr.Vice President
W w W c p h. c oi p , c o r,