HomeMy WebLinkAboutEast Central Florida Regional Planning Council - Quote for Services h£Gt
East Central Florida Regional Planning Council
JW4, ", 455 N. Garland Avenue, Orlando, FL 32801 Hugh W. Harling, Jr. P.E.
Phone 407.245.0300 • Fax 407.245.0285 • www.ecfrpc.org Executive Director
Quote for Services:
City of Winter Springs Technical Assistance and Community Visioning
By East Central Florida Regional Planning Council (ECFRPC)
Timeline Updated 6/10/2019
I. Technical Planning Assistance
The ECFRPC will provide technical planning assistance to the City of Winter Springs as requested by City
planning staff. Technical assistance activities include, but are not limited to application reviews, research,
zoning inquires, data and analysis, GIS, and other requests by the staff. If the RPC is unable to complete
task due to level of required expertise (Ex: engineer or surveying), RPC will request either the appropriate
City staff review or receive authorization to contract the task to an outside source.
The ECFRPC will work with City Planning staff to obtain access to all necessary planning documents,
codes, data and procedures for requested tasks. The ECFRPC will coordinate with City staff to collaborate
with and defer to the City Attorney's office on legal planning issues pertitenant to the City. Upon request,
the ECFRPC staff will be available to attend board and meetings as needed. Typical response time for a
review, depending on scope and size, is 5-7 business days. If a review will require additional time, based
on level of review, the ECFRPC will notify City staff within two days of receipt..
The ECFRPC will invoice monthly on an "actual cost" basis and provide a per task cost. The table below
comprises the maximum cost per position. A contact list of primary ECFRPC staff that will be assigned to
the City's tasks will be identified. This list will be provided to the City to promote efficiency and City staff will
be able to have direct contact with the ECFRPC staff performing City tasks/work.
Position Max Cost per Hour(2019-2021)*
Administrative Assistant $62
Economic Development Manager $79
Emergency Preparedness Manager $67
Emergency Preparedness Planner I $42
Planner I (No Benefits)/Intern $25
Planner 1 $44
Planner II $58
Planner III $70
Planning Director $98
Project Coordinator $104
Executive Committee
Chair Vice Chair Secretary Treasurer Immediate Past Chair Member at Large Member at Large
John Lesman Sean Parks Emily Bonilla Ed Kelley Lee Constantine Dina Sweatt David Moore
Gubernatorial Appointee County Commissioner County Commissioner County Councilmember County Commissioner Mayor of Groveland County Commissioner
Seminole County Lake County Orange County Volusia County Seminole County Lake Cty League of Cities Marion County
Serving Brevord,Lake,Marion,Orange,Osceola,Seminole,Surnter,and Volusia Counties
The ECFRPC will invoice monthly based on the personnel costs above. As chart represents the maximum
cost for each position, the actual cost may be lower due to the staff member assigned to the task,fringe
and indirect rates.
II. Community Visioning
The ECFRPC will furnish the personnel and resources to conduct the following activities and
provide the associated deliverables for each task noted below.
Task 1: Adopted Vision and Trend Analysis with Case Studies
The ECFRPC will review the currently adopted vision of the City of Winter Springs and projects
and programs developed in support of the plan, conduct a trends analysis and make a
determination as to the status of implementation of the adopted vision. The review will include
data and analysis, comprehensive plan analysis, research via the City website, and interviews
with City staff as necessary. The trend analysis will include, but not be limited to comparison of
trends in growth and development, future land use, demographics and economic development.
Case studies will be compiled for three communities of similar size and community assets to
assess successful programs, development and other parameters identified.
Findings from this analysis will be presented to City Council.
Deliverable: Adopted Vision and Trend Analysis with Case Study Report; Presentation to City
Council
Timeframe: May 1- June 14; Draft Deliverable of report and presentation—June 3; Final
deliverable—June 14-
Cost: $10,000
Task 2: Community Workshop
1) A workshop will be held in the community to discuss the findings of Task 1 and engage the
community in a discussion on priorities, opportunities and needs within the City. The workshop will
include a presentation and breakout group discussions. The information derived from this
workshop will be utilized to develop Task 3.
a) The City will provide the public notice of the workshop and outreach to the community. The
ECFRPC will develop and provide the following: agenda, sign-in sheets, presentation,
interactive survey, breakout group activities and meeting summary.
2) A business workshop will be held to discuss the findings of Task 1 and engage the community in a
discussion on business and economic development within the City. The workshop will include a
Executive Committee
Chair Vice Chair Secretary Treasurer Immediate Past Chair Member at Large Member at Large
John Lesman Sean Parks Emily Bonilla Ed Kelley Lee Constantine Dina Sweatt David Moore
Gubernatorial Appointee County Commissioner County Commissioner County Councilmember County Commissioner Mayor of Groveland County Commissioner
Seminole County Lake County Orange County Volusia County Seminole County Lake Cty League of Cities Marion County
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presentation and breakout group discussions. The information derived from this workshop will be
utilized to develop Task 3.
a. The City will provide the public notice of the workshop and outreach to the business
community. The ECFRPC will develop and provide the following: agenda, sign-in sheets,
presentation, interactive survey, breakout group activities and meeting summary. The
ECFRPC will coordinate the format, agenda, and presentation with City staff to ensure their
approval.
Deliverable: 2 workshops, agendas, sign-in sheets, presentation, meeting summary
Timeframe: June 3—July 31; Deliverables due July 31.
Cost: $7,000
Task 3: Community Survey
Using the Metroquest platform and input from Task 2, an online survey will be developed to
engage the community in a greater capacity. The ECFRPC will work with the City staff to
design the survey to cover topics such as opportunities, priorites and direction for the City to
move. The survey will be released to the public when approved by the City. The City will be
responsible for pushing announcements of the survey through various mechanisms. The
survey will be available to the community for 30 days. After the survey is closed, the ECFRPC
will develop a findings report which will analyze the results and include all comments made by
participants.
Deliverable: Survey, Survey Findings Report
Timeframe: June 17—September 15; Deliverables due September 15.
Cost: $5,000 (Metroquest Platform—Free)
Task 4: City Council Presentation and Recommendations
Develop recommendations for next steps. Present findings from the public workshop and survey
as well as recommendations for next steps to the City Council.
Deliverable: Recommendations document; Presentation to the Board
Timeframe: September 1 —October 15; Deliverables due October 25
Cost: $1,500
Community Visioning Total-$23,500
Executive Committee
Chair Vice Chair Secretary Treasurer Immediate Past Chair Member at Large Member at Large
John Lesman Sean Parks Emily Bonilla Ed Kelley Lee Constantine Dina Sweatt David Moore
Gubernatorial Appointee County Commissioner County Commissioner County Councilmember County Commissioner Mayor of Groveland County Commissioner
Seminole County Lake County Orange County Volusia County Seminole County Lake Cty League of Cities Marion County