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HomeMy WebLinkAbout2019 11 05 Park and Recreation Advisory Committee Regular Meeting AgendaPARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING | TUESDAY, NOVEMBER 5, 2019 | PAGE 1 OF 2 PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING AGENDA TUESDAY, NOVEMBER 5, 2019 AT 5:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Approval Of The Agenda AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval Of Tuesday, August 6, 2019 Parks And Recreation Advisory Committee Regular Meeting Minutes. Attachments: Minutes PUBLIC HEARINGS AGENDA 400. Not Used PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING | TUESDAY, NOVEMBER 5, 2019 | PAGE 2 OF 2 REGULAR AGENDA 500. The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss The New Playground At Central Winds Park. Attachments: Central Winds Park Playground Rendering 501. The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss The Pickleball Courts In Winter Springs Parks System. Attachments: Pickleball Court Construction 502. The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss The Park Planning And Design Services With GAI Consultants. Attachments: Torcaso Park Master Plan REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. “If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based” - per Section 286.0105 Florida Statutes. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING AUGUST 6, 2019 CALL TO ORDER The Regular Meeting of Tuesday, August 6, 2019 of the Parks and Recreation Advisory Committee was called to Order by Chairperson Arnie Nussbaum at 5:48 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Arnie Nussbaum, present Vice-Chairperson Art Gallo, absent Committee Member Matthew Benton, present Committee Member Arsenio Calle, absent Committee Member Nancy Greenberg, present Committee Member James Kennedy, present Committee Member Richard Lecky, present Committee Member Bob Osborne, present Committee Member Jim Van Kleunen, present (via telephone) Assistant to the City Clerk Christian Gowan, present A moment of silence was held and was followed by the Pledge of Allegiance. There were no changes to the Agenda. AWARDS AND PRESENTATIONS 100. Special Thanks to Lynn Dehlinger for Her 4 Years of Service on the Parks and Recreation Advisory Committee Chairperson Arnie Nussbaum expressed gratitude to former Committee Member Lynn Dehlinger for her years of service and welcomed new Committee Member Matthew Benton. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING – AUGUST 6, 2019 PAGE 2 OF 6 INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Nussbaum opened “Public Input”. No one addressed the Parks and Recreation Advisory Committee. Chairperson Nussbaum closed “Public Input”. CONSENT AGENDA 300. Approval of Tuesday, November 13, 2018 Parks and Recreation Advisory Committee Regular Meeting Minutes. Chairperson Nussbaum asked for a Motion to approve the Minutes of the November 13, 2018 Parks and Recreation Advisory Committee Regular Meeting. “SO MOVED.” MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY COMMITTEE MEMBER GREENBERG. DISCUSSION. VOTE: CHAIRPERSON NUSSBAUM: AYE COMMITTEE MEMBER GREENBERG: AYE COMMITTEE MEMBER BENTON: NAY COMMITTEE MEMBER VAN KLEUNEN: AYE COMMITTEE MEMBER OSBORNE: AYE COMMITTEE MEMBER KENNEDY: AYE COMMITTEE MEMBER LECKY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING – AUGUST 6, 2019 PAGE 3 OF 6 301. Approval of Tuesday, February 5, 2019 Parks and Recreation Advisory Committee Regular Meeting Minutes Chairperson Nussbaum asked for a Motion to approve the Minutes of the November 13, 2019 Parks and Recreation Advisory Committee Regular Meeting. “SO MOVED.” MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY COMMITTEE MEMBER GREENBERG. DISCUSSION. VOTE: COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER VAN KLEUNEN: AYE CHAIRPERSON NUSSBAUM: AYE COMMITTEE MEMBER OSBORNE: AYE COMMITTEE MEMBER BENTON: NAY COMMITTEE MEMBER KENNEDY: AYE COMMITTEE MEMBER GREENBERG: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Discuss Swishh Dreams Donation ($8,900) for Improvements to Moss Park Basketball Court Mr. Mike Barclay, Recreation Superintendent, Parks and Recreation Department introduced himself and the Agenda Item. Brief discussion followed on the material of the basketball court, color choice and the heat factor, as well as resurfacing and repairs. A question was posed about the timeline to which Mr. Barclay replied, “They are still raising the funds to do this and so we don’t have a definite time of when this will happen but we’re expecting it to happen this fall sometime.” There was further discussion on a warranty and the expected life of the court. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING – AUGUST 6, 2019 PAGE 4 OF 6 Regarding whether this donation was to go in front of the City Commission, Mr. Barclay responded, “The donation has already gone to the Commission and has been approved.” No further action by the Committee was required. 501. Discuss 2019 Summer Camp and New Recreation Programs Mr. Barclay was excited to share information about the City’s Summer Camp and Recreation Programs and said, “This year we had 153 total kids registered in our program and for those nine (9) weeks, we had anywhere from ninety-five to one hundred (95 to 100) kids per week.” Mr. Barclay continued to address the many activities available to campers such as field trips, arts and crafts, and educational activities. Next, Mr. Barclay reviewed other programs, including adult softball leagues, Kettle Belles Fitness (formerly Baby Boot camp), and mentioned Astronomy Nights at Trotwood Park. Committee Members discussed attendance and lighting at the Astronomy Nights at Trotwood event and thanked the Parks and Recreation team for all the work that they do. No action was taken. 502. Discuss New Recreation Software This item was introduced by Mr. Barclay who explained the capabilities of the new Recreation Software which will allow booking venues, registering for camp, and other activities to be completed online. Mr. Barclay showed the Committee what the interface would look like for users of the website. Discussion followed on the option to still make reservations in person or over the phone, the analytical capabilities of the software, and security of cardholder information, Mr. Ed DeJesus, IT Manager, IT & Administrative Services Department said in reference to a question on security, “This doesn’t store any credit card information, any kind of identifiable information. This is more of a pass-through to the credit card company - if this company ever gets hacked, your credit card information is still safe.” CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING – AUGUST 6, 2019 PAGE 5 OF 6 Assistant to the City Clerk Christian Gowan mentioned that a Motion would be helpful to convey the Committee’s advice to the City Commission. “I AM GOING TO MAKE THE MOTION TO RECOMMEND TO THE COMMISSIONERS TO CONFIRM AND PURCHASE THIS SOFTWARE FOR THE BETTERMENT OF THE CITY OF WINTER SPRINGS’ PARKS AND RECREATION.” MOTION BY CHAIRPERSON NUSSBAUM. SECONDED BY COMMITTEE MEMBER LECKY. DISCUSSION. VOTE: COMMITTEE MEMBER GREENBERG: AYE CHAIRPERSON NUSSBAUM: AYE COMMITTEE MEMBER BENTON: AYE COMMITTEE MEMBER VAN KLEUNEN: AYE COMMITTEE MEMBER KENNEDY: AYE COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER OSBORNE: AYE MOTION CARRIED Further comments followed on the cost of the software and cost savings and benefits to the City. 600. REPORTS No Reports were given. PUBLIC INPUT Chairperson Nussbaum opened “Public Input”. No one spoke. Chairperson Nussbaum closed “Public Input”. In other City business, Mr. Barclay acknowledged the work of Chairperson Nussbaum and mentioned an article that appeared in the Tuscawilla Today and thanked him for his service to the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING – AUGUST 6, 2019 PAGE 6 OF 6 Committee Member Jim Van Kleunen asked for an update on the Senior Center Community Garden. Mr. Barclay mentioned that staff was waiting for Fall for the weather to get cooler before starting the project and added, “We are also looking at the location at the Senior Center, trying to find the right location where we can get the water source to it and also trying to get your combination of what you need, whether - full sun or partial sun or anything like that.” Further comments followed on how to become involved with this project to which Mr. Barclay mentioned that Ms. Julie Trujillo, Senior Center Manager, Parks and Recreation Department would be the best contact and that several groups were interested in assisting. Speaking to Committee Member Van Kleunen, Mr. Barclay said, “I will definitely pass your information along as someone who is looking to help out.” ADJOURNMENT Chairperson Nussbaum adjourned the Regular Meeting at 6:20 pm RESPECTFULLY SUBMITTED: _______________________________ CHRISTIAN GOWAN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were Approved at the ___________________________, 2019 Parks and Recreation Advisory Committee Regular Meeting. TITLE The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss The New Playground At Central Winds Park CONSIDERATIONS Aluminum fence RECOMMENDATION The Parks and Recreation Department recommends that the Parks and Recreation Advisory Committee discuss proposed project. REGULAR AGENDA ITEM 500 PARKS AND RECREATION ADVISORY COMMITTEE TUESDAY, NOVEMBER 5, 2019 | REGULAR MEETING TITLE The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss The Pickleball Courts In Winter Springs Parks System CONSIDERATIONS Location Number of courts Parking Fees RECOMMENDATION The Parks and Recreation Department recommends that the Parks and Recreation Advisory Committee discuss the topic above. REGULAR AGENDA ITEM 501 PARKS AND RECREATION ADVISORY COMMITTEE TUESDAY, NOVEMBER 5, 2019 | REGULAR MEETING TITLE The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss The Park Planning And Design Services With GAI Consultants. CONSIDERATIONS Torcaso Park Park Standards Walking Trails & Sidewalks in Parks RECOMMENDATION The Parks and Recreation Department recommends that the Parks and Recreation Advisory Committee discuss planning and design services in the proposal. REGULAR AGENDA ITEM 502 PARKS AND RECREATION ADVISORY COMMITTEE TUESDAY, NOVEMBER 5, 2019 | REGULAR MEETING © 2016 GAI Consultants GAI Consultants, Inc. 618 E. South Street Suite 700 Orlando, Florida 32801 T 407.423.8398 gaiconsultants.com October 10, 2019 Project No. A190837.00 Chris Caldwell Parks Recreation Director, City of Winter Springs 1126 East State Road 434 Winter Springs, Florida 32708 Scope of Services Torcaso Park Master Plan Winter Springs, Florida Dear Mr. Caldwell: Per your request, GAI Consultants’ Community Solutions Group (CSG) is submitting this proposal the City of Winter Springs, Florida (Client) for the performance of the professional services described below in the Scope of Services for the project stated above. Project Understanding Torcaso Park is an existing park located on North Moss Road in Winter Springs, Florida. The Client has a current master plan for improvements to the park that was completed by others but is interested in making changes to that plan and in providing more specific recommendations through the completion of a new overall park master plan. Additionally, the Client has expressed an interest in creating a clear identity to City of Winter Springs park facilities including common designs elements and creative theming. Scope of Services Based on our understanding of the project requirements/criteria provided to date by the City of Winter Springs (City), GAI’s Community Solutions Group (CSG) will perform the following described Scope of Services: Task 1: Data Collection 1.1 The Client will provide CSG with the following data (bulleted below) that will be used to create an accurate base to prepare the Master Plan. CSG will rely on all information supplied by the Client as accurate and correct. Additional work required due to inaccurate, incorrect, or incomplete information supplied by the Client will be completed as an Additional Service. Available site survey including Boundary, Topography, Utilities, andExisting Trees Improvements scheduled or planned for the park Previous plans completed for the park Geotechnical Engineer’s soils report (if available) Mr. Chris Caldwell Page 2 October 10, 2019 Project No. A190837.00 © 2018 GAI Consultants Existing Improvements CSG will create a base drawing in AutoCAD for the development of the Master Plan 1.2 CSG will meet the Client at the park site to review the existing features and to further discuss opportunities for park organization, and to review the parks existing features, vegetation and other environmental features, adjacent roadways, existing access, sidewalks and park connectivity. Duration this Task: 2 weeks Task 2: Preliminary Master Plan Based on the meeting in Task 1 above, and the existing Master Plan previously completed by others, CSG will prepare a more comprehensive Master Plan, using the aerial, surveys, soils report and field research. 2.1 Based on ideas generated during the meeting on site described above, CSG will incorporate those elements for the development of the park property and will create a Preliminary Master Plan for review by the Client. The plan will be created in AutoCAD and will be rendered for presentation. 2.2 Photographic comparable imagery will be provided to further define the elements of the design. Task 2 Deliverables Preliminary Master Plan Photographic Comparable Imagery All deliverables electronic unless otherwise stated Duration this Task: 3 weeks Task 3: Final Master Plan Based on direction after the City’s review of the Preliminary Master Plan, CSG will produce a final Rendered Master Plan detailing the layout of the park. The plan will address issues and opportunities, programmatic and design recommendations, access and connectivity including pedestrian connections to/from the park as well as standards for recommended amenities and landscape design. Task 3 Deliverables: Final Master Plan Photographic Comparable Imagery All deliverables electronic unless otherwise stated. Duration this Task: 2 weeks Mr. Chris Caldwell Page 3 October 10, 2019 Project No. A190837.00 © 2018 GAI Consultants Compensation Compensation for services described above is a lump sum fee of $21,625.00 broken out as follows: Task Description Method of Payment Fee 1.0 Data Collection Lump Sum $3,720.00 2.0 Preliminary Master Plan Lump Sum $10,055.00 3.0 Final Master Plan Lump Sum $7,650.00 Reimbursable Expenses $200.00 TOTAL $21,625.00 Please do not hesitate to contact me at 321-319-3161 if you have any questions or wish to discuss this Contract. GAI’s performance of the Scope of Services will be governed by the City of Casselberry Contract Number SOQ-2018-0353, Park Planning and Design Projects Professional Services Agreement dated August 27th, 2018. Sincerely, Community Solutions Group, a GAI Consultants, Inc. Service Group Frank Bellomo, PLA Senior Director, Landscape Architecture Assistant Vice President Ruth Perry, PLA Project Manager FB/RP/cl Mr. Chris Caldwell Page 4 October 10, 2019 Project No. A190837.00 © 2018 GAI Consultants