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HomeMy WebLinkAbout2019 08 06 Parks and Recreation Advisory Committee Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING AUGUST 6, 2019 CALL TO ORDER The Regular Meeting of Tuesday, August 6, 2019 of the Parks and Recreation Advisory Committee was called to Order by Chairperson Arnie Nussbaum at 5:48 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Arnie Nussbaum, present Vice-Chairperson Art Gallo, absent Committee Member Matthew Benton, present Committee Member Arsenio Calle, absent Committee Member Nancy Greenberg, present Committee Member James Kennedy, present Committee Member Richard Lecky, present Committee Member Bob Osborne, present Committee Member Jim Van Kleunen, present (via telephone) Assistant to the City Clerk Christian Gowan, present A moment of silence was held and was followed by the Pledge of Allegiance. There were no changes to the Agenda. AWARDS AND PRESENTATIONS 100. Special Thanks to Lynn Dehlinger for Her 4 Years of Service on the Parks and Recreation Advisory Committee Chairperson Arnie Nussbaum expressed gratitude to former Committee Member Lynn Dehlinger for heryears of service and welcomed new Committee Member Matthew Benton. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-AUGUST 6,2019 PAGE 2OF6 INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Nussbaum opened "Public Input". No one addressed the Parks and Recreation Advisory Committee. Chairperson Nussbaum closed "Public Input". CONSENT AGENDA 300. Approval of Tuesday, November 13, 2018 Parks and Recreation Advisory Committee Regular Meeting Minutes. Chairperson Nussbaum asked for a Motion to approve the Minutes of the November 13,2018 Parks and Recreation Advisory Committee Regular Meeting. "SO MOVED." MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY COMMITTEE MEMBER GREENBERG. DISCUSSION. VOTE: CHAIRPERSON NUSSBAUM: AYE COMMITTEE MEMBER GREENBERG: AYE COMMITTEE MEMBER BENTON: NAY COMMITTEE MEMBER VAN KLEUNEN: AYE COMMITTEE MEMBER OSBORNE: AYE COMMITTEE MEMBER KENNEDY: AYE COMMITTEE MEMBER LECKY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-AUGUST 6,2019 PAGE 3OF6 301. Approval of Tuesday, February 5, 2019 Parks and Recreation mmAdvisory Committee Regular Meeting Minutes Chairperson Nussbaum asked for a Motion to approve the Minutes of the November 13,2019 Parks and Recreation Advisory Committee Regular Meeting. "SO MOVED." MOTION BY COMMITTEE MEMBER LECKY. SECONDED BY COMMITTEE MEMBER GREENBERG. DISCUSSION. VOTE: COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER VAN KLEUNEN: AYE CHAIRPERSON NUSSBAUM: AYE COMMITTEE MEMBER OSBORNE: AYE COMMITTEE MEMBER BENTON: NAY COMMITTEE MEMBER KENNEDY: AYE COMMITTEE MEMBER GREENBERG: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Discuss Swishh Dreams Donation ($8,900) for Improvements to Moss Park Basketball Court Mr. Mike Barclay, Recreation Superintendent, Parks and Recreation Department introduced himself and the Agenda Item. Brief discussion followed on the material of the basketball court, color choice and the heat factor, as well as resurfacing and repairs. A question was posed about the timeline to which Mr. Barclay replied,"They are still raising the funds to do this and so we don't have a definite time of when this will happen but we're expecting it to happen this fall sometime." There was further discussion on a warranty and the expected life of the court. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-AUGUST 6,2019 PAGE 4OF6 Regarding whether this donation was to go in front of the City Commission, Mr. Barclay responded,"The donation has already gone to the Commission and has been approved." No further action by the Committee was required. 501. Discuss 2019 Summer Camp and New Recreation Programs Mr. Barclay was excited to share information about the City's Summer Camp and Recreation Programs and said, "This year we had 153 total kids registered in our program and for those nine (9) weeks,we had anywhere from ninety-five to one hundred (95 to 100) kids per week." Mr. Barclay continued to address the many activities available to campers such as field trips, arts and crafts, and educational activities. Next, Mr. Barclay reviewed other programs, including adult softball leagues, Kettle Belles Fitness (formerly Baby Boot camp), and mentioned Astronomy Nights at Trotwood Park. Committee Members discussed attendance and lighting at the Astronomy Nights at Trotwood event and thanked the Parks and Recreation team for all the work that they do. No action was taken. 502. Discuss New Recreation Software This item was introduced by Mr. Barclay who explained the capabilities of the new Recreation Software which will allow booking venues, registering for camp, and other activities to be completed online. Mr. Barclay showed the Committee what the interface would look like for users of the website. Discussion followed on the option to still make reservations in person or over the phone,the analytical capabilities of the software, and security of cardholder information, Mr. Ed DeJesus, IT Manager, IT & Administrative Services Department said in reference to a question on security, "This doesn't store any credit card information,any kind of identifiable information. This is more of a pass-through to the credit card company - if this company ever gets hacked,your credit card information is still safe." CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-AUGUST 6,2019 PAGE 5OF6 Assistant to the City Clerk Christian Gowan mentioned that a Motion would be helpful to convey the Committee's advice to the City Commission. "I AM GOING TO MAKE THE MOTION TO RECOMMEND TO THE COMMISSIONERS TO CONFIRM AND PURCHASE THIS SOFTWARE FOR THE BETTERMENT OF THE CITY OF WINTER SPRINGS' PARKS AND RECREATION." MOTION BY CHAIRPERSON NUSSBAUM. SECONDED BY COMMITTEE MEMBER LECKY. DISCUSSION. VOTE: COMMITTEE MEMBER GREENBERG: AYE CHAIRPERSON NUSSBAUM: AYE COMMITTEE MEMBER BENTON: AYE COMMITTEE MEMBER VAN KLEUNEN: AYE COMMITTEE MEMBER KENNEDY: AYE COMMITTEE MEMBER LECKY: AYE COMMITTEE MEMBER OSBORNE: AYE MOTION CARRIED Further comments followed on the cost of the software and cost savings and benefits to the City, 600. REPORTS No Reports were given. PUBLIC INPUT Chairperson Nussbaum opened "Public Input". No one spoke. Chairperson Nussbaum closed "Public Input". In other City business, Mr. Barclay acknowledged the work of Chairperson Nussbaum and mentioned an article that appeared in the Tuscawilla Today and thanked him for his service to the City. CITY OF WINTER SPRINGS,FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING-AUGUST 6,2019 PAGE 6OF6 Committee Member Jim Van Kleunen asked for an update on the Senior Center Community Garden. Mr. Barclay mentioned that staff was waiting for Fall for the weather to get cooler before starting the project and added, "We are also looking at the location at the Senior Center, trying to find the right location where we can get the water source to it and also trying to get your combination of what you need, whether - full sun or partial sun or anything like that." Further comments followed on how to become involved with this project to which Mr. Barclay mentioned that Ms. Julie Trujillo, Senior Center Manager, Parks and Recreation Department would be the best contact and that several groups were interested in assisting. Speaking to Committee Member Van Kleunen, Mr. Barclay said, "I will definitely passyour information along as someone who is looking to help out." ADJOURNMENT Chairperson Nussbaum adjourned the Regular Meeting at 6:20 pm RESPECT FULLY SUBMITTED: CHRISTIAN GOWAN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were Approved at the November 5,2019 Parks and Recreation Advisory Committee Regular Meeting.