HomeMy WebLinkAboutOrdinance 2019-01 - Agenda Items and ReportsLei "A U 19r.11014 001143KII KX111
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WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS, Article IV, Section 4.13 of the City Charter provides that the City Commission
shall meet regularly at least once every month at such times and places as the Commission may
prescribe by rule; and
WHEREAS, pursuant to the requirements of the City Charter, the City Commission has
established rules and procedures codified under Section 2-27 of the City Code; and
WHEREAS, the City Commission desires to modify Section 2-27 of the City Code related to
agenda items and reports.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this
reference as legislative findings and the intent and purpose of the City Commission of the City of
Winter Springs.
Section 2. Code Amendment. Section 2-27 of the City Code is hereby amended as follows
(underlined type indicates additions and s�keee type indicates deletions, while asterisks (* * *)
indicate a deletion from this Ordinance of text existing in Section 2-27. It is intended that the text in
Section 2-27 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from
the language existing prior to adoption of this Ordinance):
Sec. 2-27. — Rules and procedures of the city commission — Generally.
(b) Agenda packets. The city manager shall have the authority to and be responsible for
preparing the city commission agenda for each city commission meeting. The mayor or an
city commissioner shall have the right to have a matter placed on the replar agenda for
timely consideration and action by the city commission. Upon completion of the agenda
packets, the city clerk shall be responsible for distributing agenda packets to the mayor, city
commissioners, city manager, city attorney, city staff and the public. Agenda packets shall
be made available to the mayor and each commissioner no later than Wednesday (preferably
by 5:00 p.m.) prior to the commission meeting; however, when absolutely necessary or in
City of Winter Springs
Ordinance No. 2019-01
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the event of an emergency, the city manager may authorize the distribution of the agenda
packets after 5:00 p.m. and may distribute any add -on. agenda item(s) after the agenda has
been distributed on Wednesday. To the extent that certain agenda items require the review
by or distribution of documents to the mayor and city commission that are deemed
confidential or exempt from public disclosure by law, the city manager will arrange for such
review or distribution in a manner deemed appropriate to protect such exemption or
confidentiality.
(m) Reports. At the conclusion of each city commission meeting prior to any additional
delegations portion of the city commission meeting, the agenda will set aside a time period
for reports subject to the following protocol:
(1) During reports, the mayor and each commissioner shall be afforded an opportunity to
report on various committees and groups on which they represent the city, and to make
brief comments in general. Each report is intended to be brief and not for purposes of
proposing that the city commission take final action on major initiatives and/or
initiatives that would ordinarily require significant city staff research before final action
is taken by the city commission.
(2) The city commission will not take final action on any major initiatives and/or initiatives
that would ordinarily require significant city staff research presented under reports
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(3) The city manager, city attorney, and city clerk shall also be afforded a brief opportunity
to report on information and various matters requiring the city commission's attention
and to also present pending miscellaneous matters requiring expedient direction from
the city commission prior to the next regularly scheduled city commission meeting.
(4) Unless otherwise approved by a majority vote of the city commission, each
commissioner and the mayor shall be given a maximum of five (5) minutes to speak
under reports.
(5) Reporting individuals may circulate, prior to the meeting, background information
that may be reported on during the meeting. Such information shall be provided
through the city clerk's or city manager's office for distribution to the mayor and city
commission in a manner similar to the distribution of agenda packets, except that the
city attorney may distribute attorney -client privileged work product directly to the city
manager, mayor and city commissioners to the extent necessary to protect such
privilege. Further, to the extent that certain information must be distributed by the city
manager that is deemed confidential or exempt from public disclosure by law, such
information may be distributed directly to the mayor, city commissioners, and city
attorney to the extent necessary to protect such exemption or confidentiality. At the
meeting, the reporting individual can present or refer to the background information in
support of their report item.
City of'Winter Springs
Ordinance No. 2019-01
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Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent
ordinances and resolutions adopted by the City Commission, or parts or ordinances and resolutions in
conflict herewith, are hereby repealed to the extent of the conflict.
Section 4. Incorporation into Code. This Ordinance shall be incorporated into the Winter
Springs City Code and any section or paragraph, number or letter, and any heading may be changed
or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like errors
may be corrected and additions, alterations, and omissions, not affecting the construction or meaning
of this ordinance and the City Code may be freely made.
Section S. Severability. If any section, subsection, sentence, clause, phrase, word, or provision
of this ordinance is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a
separate, distinct and independent provision, and such holding shall not affect the validity of the
remaining portions of this ordinance.
Section 6. Effective Date. This Ordinance shall become effective upon adoption by the City
Commission of the City of Winter Springs, Florida, and pursuant to City Charter.
ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular
meeting assembled on the 28"' day of January, 2019.
C�h a'des'L'ac6,'Uayor
ATTEST:
—A'fidrea° orenzo-Luaces, City Clerk
. .... ......
Anthony A. Garganese, City Attorney
Legal Ad: January 18, 2019
First Reading: January 14, 2019
Second Reading: January 28, 2019
City of Winter Springs
Ordinance No. 2019-01
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